How to gain control of your free time

When people find out
I write about time management,

they assume two things.

One is that I'm always on time,

and I'm not.

I have four small children,

and I would like to blame them
for my occasional tardiness,

but sometimes it's just not their fault.

I was once late to my own speech
on time management.

(Laughter)

We all had to just take a moment
together and savor that irony.

The second thing they assume

is that I have lots of tips and tricks
for saving bits of time here and there.

And sometimes I'll hear from magazines
that are doing a story along these lines,

generally on how to help their readers
find an extra hour in the day.

And the idea is that we'll shave
bits of time off everyday activities,

add it up,

and we'll have time for the good stuff.

And I question the entire
premise of this piece,

but I'm always interested

in hearing what they've come up with
before they call me.

Some of my favorites:

doing errands in a way where
you only have to make right-hand turns --

(Laughter)

Being extremely judicious
in microwave usage --

so it says three to three-and-a-half
minutes on the package,

we're totally getting in
on the bottom side of that.

And my personal favorite,

which makes sense on some level,

is to DVR your favorite shows

so you can fast-forward
through the commercials,

and that way you save about
eight minutes every half hour,

so in the course of two hours
of watching TV,

you find 32 minutes to exercise.

(Laughter)

Which is true.

You know another way to find
32 minutes to exercise?

Don't watch two hours of TV a day, right?

(Laughter)

Anyway, the idea is we'll save bits
of time here and there,

add it up,

we will finally get to
everything we want to do.

But after studying how successful
people spend their time,

and looking at their
schedules hour by hour,

I think this idea
has it completely backward.

We don't build the lives
we want by saving time.

We build the lives we want,

and then time saves itself.

Here's what I mean.

I recently did a time diary project

looking at 1,001 days in the lives
of extremely busy women.

They had demanding jobs,

sometimes their own businesses,

kids to care for,

maybe parents to care for,

community commitements --

busy, busy people.

I had them keep track
of their time for a week

so I could add up how much
they worked and slept,

and I interviewed them about
their strategies for my book.

One of the women whose
time log I studied,

she goes out on a Wednesday
night for something.

She comes home to find
that her water heater has broken,

and there is now water
all over her basement.

If you've ever had anything
like this happen to you,

you know it is a hugely damaging,
frightening, sopping mess.

So she's dealing with the immediate
aftermath that night,

next day she's got plumbers coming in,

day after that,

professional cleaning crew
dealing with the ruined carpet.

All of this is being recorded
on her time log --

winds up taking seven hours of her week.

Seven hours.

That's like finding
an extra hour in the day.

But I'm sure if you had asked her
at the start of the week,

"Could you find seven hours
to train for a triathlon?

Could you find seven hours
to mentor seven worthy people?"

I'm sure she would've said
what most of us would've said

which is, "No.

Can't you see how busy I am?"

Yet when she had to find seven hours

because there is water
all over her basement,

she found seven hours.

And what this shows us
is that time is highly elastic.

We cannot make more time,

but time will stretch to accommodate
what we choose to put into it.

And so the key to time management

is treating our priorities
as the equivalent

of that broken water heater.

And to get at this,

I like to use some language from one
of the busiest people I ever interviewed.

By busy I mean she was
running a small business

with 12 people on the payroll,

she had six children
in her spare time ...

I was getting in touch with her
to set up an interview

on how she "had it all" --

that phrase --

I remember it was a Thursday morning

and she was not available
to speak with me,

of course, right?

But the reason she was
unavailable to speak with me

is that she was out for a hike,

because it was a beautiful spring morning,

and she wanted to go for a hike.

So of course this makes me
even more intrigued,

and when I finally do catch up her,

she explains it like this,

she says, "Listen Laura,

everything I do,

every minute I spend,

is my choice."

And rather than say,

"I don't have time to do x, y or z,"

she'd say, "I don't do x, y or z
because it's not a priority."

"I don't have time," often means
"It's not a priority."

If you think about it,

that's really more accurate language.

I mean I could tell you I don't
have time to dust my blinds,

but that's not true.

If you offered to pay me $100,000
to go dust my blinds,

I would get to it pretty quickly.

(Laughter)

Since that is not going to happen,

I can acknowledge this is not
a matter of lacking time,

it's that I don't want to do it.

Using this language reminds us
that time is a choice.

And granted,

there may be horrible consequences
for making different choices,

I will give you that,

but we are smart people,

and certainly over the long-run,

we have the power to fill out lives
with the things that deserve to be there.

So how do we do that?

How do we treat our priorities

as the equivalent
of that broken water heater?

Well first we need
to figure out what they are,

and I want to give you two strategies
for thinking about this.

The first,

on the professional side.

I'm sure many people
coming up to the end of the year

are giving or getting
annual performance reviews.

You look back over your
successes over the year,

your "opportunities for growth,"

and this serves it's purpose,

but I find it's more effective
to do this looking forward.

So I want you to pretend
it's the end of next year.

You're giving yourself
a performance review,

and it has been an absolutely
amazing year for you, professionally.

What three-to-five things did you do
that made it so amazing?

So you can write next year's
performance review now.

And you can do this for you
personal life, too.

I'm sure many of you,

like me,

come December,

get cards that contain these folded up
sheets of colored paper,

on which is written what is known
as the family holiday letter.

(Laughter)

Bit of a wretched
genre of literature, really --

(Laughter)

Going on about how amazing
everyone in the household is,

or even more scintillating,

how busy everyone in the household is.

But these letters serve a purpose,

which is that they tell
your friends and family

what you did in your personal life
that mattered to you

over the course of the year.

So this year's kind of done,

but I want you to pretend
it's the end of next year,

and it has been an absolutely amazing year

for you and the people you care about.

What three-to-five things did you do
that made it so amazing?

So you can write next year's
family holiday letter now.

Don't send it ...

(Laughter)

Please,

don't send it.

But you can write it.

And now between the performance
review and the family holiday letter,

we have a list of six-to-10 goals
we can work on in the next year.

And now we need to break
these down into doable steps.

So maybe you want
to write a family history,

well first you can read
some other family histories,

get a sense for the style.

Then maybe think about the questions
you want to ask your relatives,

set up appointments to interview them.

Or maybe you want to run a 5K,

so you need to find a race and sign up,

and figure out a training plan,

and dig those shoes
out of the back of the closet.

And then --

this is key --

we treat our priorities as the equivalent
of that broken water heater

by putting them into our schedules first.

And we do this by thinking through
our weeks before we are in them.

I find a really good time to do this
is Friday afternoons.

Friday afternoon is what an economist
a "low-opportunity cost" time.

Most of us are not sitting there
on Friday afternoons saying,

"I am excited to make progress

towards my personal and
professional priorities right now."

But we are willing to think
about what those should be.

So take a little bit
of time Friday afternoon,

make yourself a
three-category priority list:

career, relationships, self.

Making a three-category list

reminds us that there should be
something in all three categories.

Career we think about;

relationships, self not so much.

But anyway, just a short list,

two-to-three items in each.

Then look out over the whole
of the next week,

and see where you can plan them in.

Where you plan them in is up to you.

And I know this is going to be more
complicated for some people than others.

I mean some peoples' lives
are just harder than others.

It is not going to be easy to find
time to take that poetry class

if you are caring for multiple
children on your own.

I get that.

And I don't want to minimize
anyone's struggle.

But I do think that the numbers
I am about to tell you are empowering.

There are 168 hours in a week.

24 times seven is a 168 hours.

That is a lot of time.

If you are working a full-time job,

so 40 hours a week,

sleeping 8 hours a night,

so 56 hours a week --

that leaves 72 hours for other things.

That is a lot of time.

You say you're working 50 hours a week,

maybe a main job and a side hustle.

Well that leaves 62 hours
for other things.

You say you're working 60 hours,

well that leaves 52 hours
for other things.

You say you're working more than 60 hours.

Well, are you sure?

(Laughter)

There was once a study comparing
people's estimated work weeks

with time diaries --

found that people claiming
75-plus hour work weeks

we off by about 25 hours.

(Laughter)

You can guess in which direction, right?

Anyway,

in 168 hours a week,

I think we can find time
for what matters to you.

If you want to spend
more time with your kids,

you want to study more
for a test you're taking,

you want to exercise for three hours
and volunteer for two,

you can.

And that's even if you're working
way more than full-time hours.

So we have plenty of time,

which is great,

because guess what?

We don't even need that much
time to do amazing things.

But when most of us have bits of time,

what do we do?

Pull out the phone, right?

Start deleting emails,

or otherwise we're puttering
around the house,

or watching TV.

But small moments can have great power.

You can use your bits of time

for bits of joy.

Maybe it's choosing to read something
wonderful on the bus on the way to work.

I know when I had a job

that required two bus rides
and a subway ride every morning,

I used to go to the library on weekends
to get stuff to read.

It made the whole experience almost ...

almost enjoyable.

Breaks at work can be used
for meditating or praying.

If family dinner is out because
of your crazy work schedule,

maybe family breakfast
could be a good substitute.

It's about looking at
the whole of one's time,

and seeing where the good stuff can go.

I truly believe this.

There is time.

Even if we are busy,

we have time for what matters.

And when we focus on what matters,

we can build the lives we want

in the time we've got.

Thank you.

(Applause)