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When people find out
I write about time management,
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they assume two things.
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One is that I'm always on time,
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and I'm not.
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I have four small children,
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and I would like to blame them
for my occasional tardiness,
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but sometimes it's just not their fault.
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I was late to my own speech
on time management.
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(Laughter)
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We all had to just take a moment
together and savor that irony.
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The second thing they assume
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is that I have lots of tips and tricks
for saving bits of time here and there,
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and sometimes I'll hear from magazines
that are doing a story along these lines,
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generally on how to help their readers
find an extra hour in the day.
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And the idea is that we all shave
bits of time off everyday activities,
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add it up,
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and we'll have time for the good stuff.
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And I question the entire
premise of this piece,
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but I'm always interested in hearing
what they've come up with
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before they call me.
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So, some of my favorites:
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doing errands in a way where
you only have to make right-hand turns --
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(Laughter)
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Being extremely judicious
in microwave usage --
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so it says three-and-a-half
minutes on the package,
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we are totally getting in
on the bottom side of that.
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(Laughter)
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And my personal favorite,
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which makes sense on some level,
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is to DVR your favorite shows
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so you can fast-forward
through the commercials,
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and that way you save about
eight minutes every half hour,
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so in the course of two hours
of watching TV,
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you find 32 minutes to exercise.
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(Laughter)
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Which is true.
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You know another way to find
32 minutes to exercise?
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Don't watch two hours of TV a day, right?
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(Laughter)
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Anyway, the idea is we'll save bits
of time here and there,
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add it up,
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we will finally get to
everything we want to do.
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But after studying how successful
people spend their time,
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and looking at their
schedules hour by hour,
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I think this idea
has it completely backward.
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We don't build the lives
we want by saving time.
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We build the lives we want,
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and then time saves itself.
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Here's what I mean.
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I recently did a time diary project
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looking at 1,001 days in the lives
of extremely busy women.
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They had demanding jobs,
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sometimes their own businesses,
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kids to care for,
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maybe parents to care for,
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community commitements --
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busy, busy people.
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I had them keep track
of their time for a week
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so I could add up how much
they worked and slept,
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and I interviewed them about
their strategies for my book.
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One of the women whose
time log I studied,
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she goes out on a Wednesday
night for something.
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She comes home to find
that her water heater has broken,
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and there is now water
all over her basement.
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if you've ever had anything
like this happen to you,
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you know it is a hugely damaging,
frightening, sopping mess.
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So she's dealing with the immediate
aftermath that night,
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next day she's got plumbers coming in,
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day after that,
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professional cleaning crew
dealing with the ruined carpet.
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All of this is being recorded
on her time log --
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winds up taking seven hours of her week.
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Seven hours.
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That's like finding
an extra hour in the day.
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But I'm sure if you had asked her
at the start of the week,
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"Could you find seven hours
to train for a triathlon?
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Could you find seven hours
to mentor seven worthy people?"
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I'm sure she would've said
what most of us would've said
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which is, "No.
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Can't you see how busy I am?"
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Yet when she had to find seven hours
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because there is water
all over her basement,
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she found seven hours.
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And what this shows us
is that time is highly elastic.
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We cannot make more time,
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but time will stretch to accommodate
what we choose to put into it.
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And so the key to time management
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is treating our priorities
as the equivalent
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of that broken water heater.
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And to get at this,
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I like to use some language from one
of the busiest I ever interviewed.
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By busy I mean she was
running a small business
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with 12 people on the payroll,
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she had six children
in her spare time ...
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I was getting in touch with her
to set up an interview
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on how she "had it all" --
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that phrase --
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I remember it was a Thursday morning
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and she was not available
to speak with me,
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of course, right?
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But the reason she was
unavailable to speak with me
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is that she was out for a hike,
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because it was a beautiful spring morning,
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and she wanted to go for a hike.
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So of course this makes me
even more intrigued,
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and when I finally do catch up her,
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she explains it like this,
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she says, "Listen Laura,
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everything I do,
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every minute I spend,
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is my choice."
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And rather than say,
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"I don't have time to do x, y or z,"
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she'd say, "I don't do x, y or z
because it's not a priority."
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"I don't have time," often means
"It's not a priority."
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If you think about it,
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that's really more accurate language.
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I mean I could tell you I don't
have time to dust my blinds,
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but that's not true.
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If you offered to pay me $100,000
to go dust my blinds,
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I would get to it pretty quickly.
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(Laughter)
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Since that is not going to happen,
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I can acknowledge this is not
a matter of lacking time,
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it's that I don't want to do it.
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Using this language reminds us
that time is a choice.
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And granted,
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there may be horrible consequences
for making different choices,
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I will give you that,
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but we are smart people,
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and certainly over the long-run,
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we have the power to fill out lives
with the things that deserve to be there.
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So how do we do that?
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How do we treat our priorities
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as the equivalent
of that broken water heater?
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Well first we need
to figure out what they are,
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and I want to give you two strategies
for thinking about this.
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The first,
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on the professional side.
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I'm sure many people
coming up to the end of the year
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are giving or getting
annual performance reviews.
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You look back over your
successes over the year,
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your "opportunities for growth,"
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and this serves it's purpose,
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but I find it's more effective
to do this looking forward.
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So I want you to pretend
it's the end of next year.
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You're giving yourself
a performance review,
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and it has been an absolutely
amazing year for you, professionally.
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What three-to-five things did you do
that made it so amazing?
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So you can write next year's
performance review now.
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And you can do this for you
personal life, too.
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I'm sure many of you,
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like me,
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come December,
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get cards that contain these folded up
sheets of colored paper,
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on which is written what is known
as the family holiday letter.
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(Laughter)
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Bit of a wretched
genre of literature, really --
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(Laughter)
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Going on about how amazing
everyone in the household is,
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or even more scintillating,
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how busy everyone in the household is.
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But these letters serve a purpose,
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which is that they tell
your friends and family
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what you did in your personal life
that mattered to you
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over the course of the year.
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So this year's kind of done,
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but I want you to pretend
it's the end of next year,
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and it has been an absolutely amazing year
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for you and the people you care about.
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What three-to-five things did you do
that made it so amazing?
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So you can write next year's
family holiday letter now.
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Don't send it ...
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(Laughter)
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Please,
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don't send it.
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But you can write it.
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And now between the performance
review and the family holiday letter,
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we have a list of six-to-10 goals
we can work on in the next year.
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And now we need to break
these down into doable steps.
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So maybe you want
to write a family history,
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well first you can read
some other family histories,
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get a sense for the style.
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Then maybe think about the questions
you want to ask your relatives,
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set up appointments to interview them.
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Or maybe you want to run a 5K,
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so you need to find a race and sign up,
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and figure out a training plan,
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and dig those shoes
out of the back of the closet.
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And then --
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this is key --
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we treat our priorities as the equivalent
of that broken water heater
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by putting them into our schedules first.
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And we do this by thinking through
our weeks before we are in them.
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I find a really good time to do this
is Friday afternoons.
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Friday afternoon is what an economist
a "low-opportunity cost" time.
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Most of us are not sitting there
on Friday afternoons saying,
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"I am excited to make progress
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towards my personal and
professional priorities right now."
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But we are willing to think
about what those should be.
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So take a little bit
of time Friday afternoon,
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make yourself a
three-category priority list:
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career, relationships, self.
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Making a three-category list
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reminds us that there should be
something in all three categories.
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Career we think about;
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relationships, self not so much.
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But anyway, just a short list,
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two-to-three items in each.
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Then look out over the whole
of the next week,
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and see where you can plan them in.
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Where you plan them in is up to you.
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And I know this is going to be more
complicated for some people than others.
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I mean some peoples' lives
are just harder than others.
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It is not going to be easy to find
time to take that poetry class
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if you are caring for multiple
children on your own.
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I get that.
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And I don't want to minimize
anyone's struggle.
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But I do think that the numbers
I am about to tell you are empowering.
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There are 168 hours in a week.
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24 times seven is a 168 hours.
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That is a lot of time.
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If you are working a full-time job,
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so 40 hours a week,
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sleeping 8 hours a night,
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so 56 hours a week --
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that leaves 72 hours for other things.
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That is a lot of time.
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You say you're working 50 hours a week,
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maybe a main job and a side hustle.
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Well that leaves 62 hours
for other things.
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You say you're working 60 hours,
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well that leaves 52 hours
for other things.
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You say you're working more than 60 hours.
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Well, are you sure?
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(Laughter)
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There was once a study comparing
people's estimated work weeks
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with time diaries --
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found that people claiming
75-plus hour work weeks
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we off by about 25 hours.
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(Laughter)
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You can guess in which direction, right?
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Anyway,
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in 168 hours a week,
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I think we can find time
for what matters to you.
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If you want to spend
more time with your kids,
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you want to study more
for a test you're taking,
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you want to exercise for three hours
and volunteer for two,
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you can.
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And that's even if you're working
way more than full-time hours.
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So we have plenty of time,
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which is great,
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because guess what?
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We don't even need that much
time to do amazing things.
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But when most of us have bits of time,
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what do we do?
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Pull out the phone, right?
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Start deleting emails,
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or otherwise we're puttering
around the house,
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or watching TV.
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But small moments can have great power.
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You can use your bits of time
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for bits of joy.
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Maybe it's choosing to read something
wonderful on the bus on the way to work.
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I know when I had a job
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that required two bus rides
and a subway ride every morning,
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I used to go to the library on weekends
to get stuff to read.
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It made the whole experience almost ...
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almost enjoyable.
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Breaks at work can be used
for meditating or praying.
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If family dinner is out because
of your crazy work schedule,
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maybe family breakfast
could be a good substitute.
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It's about looking at
the whole of one's time,
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and seeing where the good stuff can go.
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I truly believe this.
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There is time.
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Even if we are busy,
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we have time for what matters.
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And when we focus on what matters,
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we can build the lives we want
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in the time we've got.
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Thank you.
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(Applause)