How to improve team productivity by 20% with Asana
-
0:00 - 0:01Hey everyone.
-
0:01 - 0:04Welcome to this video and in this video
-
0:04 - 0:06I'm joined by Mr. David Burk
-
0:06 - 0:08from the Electron Shop.
-
0:08 - 0:09Hey David. How are you doing?
-
0:09 - 0:10Hello.
-
0:10 - 0:12In this video I want to talk...
-
0:12 - 0:14David and I are gonna have a bit of a chat
-
0:14 - 0:16and I want to really learn from you David
-
0:16 - 0:18about your journey and
-
0:18 - 0:20your transition moving your team to Asana.
-
0:20 - 0:22Because I know that some companies
-
0:22 - 0:24can struggle with the transition
-
0:24 - 0:27changing how their teams communicate,
-
0:27 - 0:28how they manage their work.
-
0:28 - 0:30It's not always easy to make
-
0:30 - 0:32that transition so I'm really interested
-
0:32 - 0:33to hear your take on
-
0:33 - 0:35your experience with that.
-
0:35 - 0:36So maybe to kick things off
-
0:36 - 0:37you want to give us a bit of
-
0:37 - 0:39background context around like
-
0:39 - 0:41before you guys were using Asana
-
0:41 - 0:43what did your workflow look like?
-
0:43 - 0:44Were you using any other tools
-
0:44 - 0:47or what were the...
-
0:47 - 0:49how did you, tell us the story,
-
0:49 - 0:51how did you get into Asana?
-
0:51 - 0:52Great question.
-
0:52 - 0:55We tried a couple of products actually.
-
0:55 - 1:01We tried Teamwork, and we tried Trello,
-
1:01 - 1:05and then we decided that Slack was
-
1:05 - 1:07working really well for us so we started
-
1:07 - 1:09managing everything through Slack.
-
1:09 - 1:11But it got to be too much
-
1:11 - 1:12and people were randomly
-
1:12 - 1:14dashing off assignments
-
1:14 - 1:16and I was unsure
-
1:16 - 1:17if people could track whether
-
1:17 - 1:20they were still in the queue or done.
-
1:20 - 1:23So we took a look at Asana
-
1:23 - 1:25and in my first review of Asana
-
1:25 - 1:28what I liked the most was the flexibility.
-
1:28 - 1:31It is really, really flexible.
-
1:31 - 1:34That's a plus and a minus, because
-
1:34 - 1:36it's a plus because it's really flexible
-
1:36 - 1:38it's a minus because
-
1:38 - 1:39people tend to go rogue
-
1:39 - 1:41and use it their own way.
-
1:41 - 1:42Yeah.
-
1:42 - 1:44So that's how we chose it.
-
1:45 - 1:47Yeah. Go ahead. Let's keep going.
-
1:47 - 1:48Yes the flexibility,
-
1:48 - 1:50so when you talk about flexibility,
-
1:50 - 1:52it's kind of what you mean is there's
-
1:52 - 1:54lots of different ways you can use it.
-
1:54 - 1:56And one of the things I found is like
-
1:56 - 1:59you don't just have to manage tasks in it
-
1:59 - 2:00like things you can do.
-
2:00 - 2:02You can actually use it to manage clients
-
2:02 - 2:03or support tickets from
-
2:03 - 2:05a customer service point of view.
-
2:05 - 2:05Right.
-
2:06 - 2:07Yeah. I agree it is one of those
-
2:07 - 2:09very flexible platforms.
-
2:09 - 2:11Yeah. I would say that also
-
2:11 - 2:15our project management methodology
-
2:15 - 2:18having been in the agency business
-
2:18 - 2:19for many years,
-
2:19 - 2:23it's very much around just basics
-
2:23 - 2:26of getting things done by the end.
-
2:26 - 2:27Yep.
-
2:27 - 2:31And this idea of having a platform
-
2:31 - 2:33that allows you to reduce everything
-
2:33 - 2:35to a unit of work
-
2:35 - 2:36with a person responsible
-
2:36 - 2:38was really what we were after.
-
2:38 - 2:39Okay.
-
2:39 - 2:41And in your experience the other tools
-
2:41 - 2:43that you tried, Trello,
-
2:43 - 2:44you mentioned a few others,
-
2:44 - 2:46they just didn't quite tick that box
-
2:46 - 2:48in terms of making it very clear
-
2:48 - 2:50who was responsible for what?
-
2:51 - 2:52There were those issues and then
-
2:52 - 2:54there were presentation issues.
-
2:55 - 2:57The idea that in Asana
-
2:57 - 3:01you could look at a list, calendar,
-
3:01 - 3:04and use the advanced search,
-
3:04 - 3:07and then save the search was just
-
3:07 - 3:09unparalleled relative to other products.
-
3:09 - 3:11Okay. Actually that was gonna be one of
-
3:11 - 3:12my questions, was there any,
-
3:12 - 3:14you mentioned the flexibility,
-
3:14 - 3:15but was there any key feature
-
3:15 - 3:17that really sold you on it?
-
3:17 - 3:19Was the advanced search...
-
3:19 - 3:21sounds like one of those?
-
3:21 - 3:23Yeah. The advanced search absolutely.
-
3:23 - 3:24Okay.
-
3:24 - 3:26And regarding the transition,
-
3:26 - 3:27moving your team to Asana,
-
3:27 - 3:29you've got a little bit of an advantage
-
3:29 - 3:30in that you have a smaller team
-
3:30 - 3:32which obviously makes the transition
-
3:32 - 3:33a bit easier to manage.
-
3:33 - 3:36But what were the common
-
3:36 - 3:39challenges or issues that you faced
-
3:39 - 3:40during that transition
-
3:40 - 3:41and then part B
-
3:41 - 3:43if you want to answer that as well as
-
3:43 - 3:44then how did you manage those
-
3:44 - 3:46how did you iron out those flaws?
-
3:47 - 3:49I think a lot of it is very common
-
3:49 - 3:52change management issues.
-
3:52 - 3:53Number one,
-
3:53 - 3:55broadcasting early and often that
-
3:55 - 3:58in 30 days we're changing.
-
3:58 - 3:58Right.
-
3:58 - 4:01Every day for those 30 days.
-
4:01 - 4:02What are we changing, too.
-
4:02 - 4:04We're changing to Asana.
-
4:04 - 4:05You might want to check it out.
-
4:05 - 4:09Letting people do it on their terms.
-
4:09 - 4:13And then, as you know, we hired up,
-
4:13 - 4:15and that was really good
-
4:15 - 4:17I am fond of saying
-
4:17 - 4:20when you're in uncharted territory,
-
4:20 - 4:21hire a guide.
-
4:21 - 4:22It's worth it. Right?
-
4:22 - 4:24Local knowledge is worth a lot.
-
4:25 - 4:28So for very effective investment
-
4:28 - 4:31basically Paul, you provided us
-
4:31 - 4:34with a framework and a methodology.
-
4:34 - 4:37I took your framework and methodology
-
4:37 - 4:40and then I drafted several documents.
-
4:40 - 4:42The two most important of those documents.
-
4:42 - 4:44First of all, you trained us,
-
4:44 - 4:46we taped that training,
-
4:46 - 4:47any new employee that comes in
-
4:47 - 4:49watches a one-hour training.
-
4:49 - 4:50Mm-huh.
-
4:50 - 4:51Number two,
-
4:51 - 4:53I did a document called
-
4:53 - 4:55Using Asana the Electron Shop Way
-
4:55 - 4:58and that covers all the idiosyncrasies
-
4:58 - 4:59of how we use it.
-
4:59 - 5:01And then the third document was
-
5:01 - 5:04the File Naming System at the Electron Shop
-
5:05 - 5:09Every file has prepended a client name
-
5:09 - 5:12and has date in a certain format
-
5:12 - 5:13at the end of the file name,
-
5:13 - 5:15and then a version number.
-
5:15 - 5:16Gets complicated,
-
5:16 - 5:19but the version number has client's themes
-
5:19 - 5:21and then internal rips.
-
5:21 - 5:25So 1.1 would be clients of 1.0
-
5:25 - 5:26we internally rip to 1.1.
-
5:26 - 5:29And this really helps us
-
5:29 - 5:31track the most recent file.
-
5:31 - 5:32That's really interesting.
-
5:32 - 5:33I want to back up a little
-
5:33 - 5:35something you said at the beginning.
-
5:35 - 5:36You said you had like this.
-
5:36 - 5:38This definitive start date,
-
5:38 - 5:41in 30 days, we're using Asana.
-
5:41 - 5:42What did you do during the transition
-
5:42 - 5:44we using it a little bit
-
5:44 - 5:45and it was kind of you were
-
5:45 - 5:47trying to pull people into it?
-
5:47 - 5:50Why did you choose, how did that look,
-
5:50 - 5:52and why did you choose to do it
-
5:52 - 5:54that way instead of just saying
-
5:54 - 5:56right, starting today we're doing it?
-
5:56 - 5:58Talk me through that a little bit more.
-
5:58 - 5:59I got the free version,
-
5:59 - 6:02which is wonderful for teams under 15,
-
6:02 - 6:05and I pulled people in one by one,
-
6:05 - 6:08and I also did demos once a week just
-
6:08 - 6:10we were on a production call or something
-
6:10 - 6:12and I would say, let me show you something
-
6:12 - 6:14I found this interesting thing.
-
6:14 - 6:16Remember also that
-
6:16 - 6:19like you Paul I'm interested in
-
6:19 - 6:21productivity and efficiency.
-
6:21 - 6:23So I spent a lot of time in the system
-
6:23 - 6:25experimenting with my partner. Right?
-
6:25 - 6:26Just the two of us
-
6:26 - 6:28assigning tasks to each other
-
6:28 - 6:30starting to play
-
6:30 - 6:32with all the various systems.
-
6:32 - 6:33You know.
-
6:33 - 6:35We figured out sections on our own
-
6:35 - 6:38but that was not easy to find.
-
6:40 - 6:42Okay. That's really interesting
-
6:42 - 6:43because I think from the experiences
-
6:43 - 6:45I've had working with different companies
-
6:45 - 6:47as well as companies I've been
-
6:47 - 6:48part of where we've used Asana
-
6:48 - 6:51there's been that almost like
-
6:51 - 6:55that communication element that
-
6:55 - 6:57you've said to your team like
-
6:57 - 6:59guys, we're using this in 30 days
-
6:59 - 7:00maybe hasn't been so clear
-
7:00 - 7:04and it's just like you soft roll it out
-
7:04 - 7:06and you start today
-
7:06 - 7:08and try and get people using it
-
7:08 - 7:10and then when people don't fully adopt it
-
7:10 - 7:12because it's new and it's scary
-
7:12 - 7:15and it challenges the way they work,
-
7:15 - 7:18it fizzles out, and maybe
-
7:18 - 7:20the adoption isn't as successful because
-
7:20 - 7:23that clear expectation wasn't made.
-
7:23 - 7:24But it sounds like in your case
-
7:24 - 7:25you made it very clear.
-
7:25 - 7:26Guys, we're using this.
-
7:26 - 7:27Get on the train
-
7:27 - 7:29because it's leaving soon,
-
7:29 - 7:31which sounds like it worked very well.
-
7:31 - 7:32That's right, it did.
-
7:32 - 7:34And I'll tell you one other thing.
-
7:34 - 7:35I started basically
-
7:35 - 7:37putting people in the system
-
7:37 - 7:41letting them pool around, and I also said
-
7:41 - 7:43starting on this date
-
7:43 - 7:45if you send me something via email
-
7:45 - 7:47I'm not gonna answer.
-
7:47 - 7:51Okay. And how did that play out?
-
7:51 - 7:53Were people pretty good getting into Asana
-
7:53 - 7:55or did you still get a few emails?
-
7:55 - 7:58It took about a month.
-
7:58 - 7:58A month.
-
7:58 - 8:01You know we also use Slack.
-
8:01 - 8:03So Slack and email really confused
-
8:03 - 8:04how do we use these things
-
8:04 - 8:06that's one of the things that's in
-
8:06 - 8:08How Do We Use Asana the Electron Shop Way.
-
8:08 - 8:09Yeah.
-
8:09 - 8:12And so I started delineating
-
8:12 - 8:14Asana is the system of record.
-
8:14 - 8:15Slack is for checking in.
-
8:15 - 8:18Email is for things with clients.
-
8:18 - 8:19That's it.
-
8:20 - 8:21Okay. I want to recap
-
8:21 - 8:23because that's really important
-
8:23 - 8:24and actually you addressed something
-
8:24 - 8:26that I think a lot of people
-
8:26 - 8:28get hung up about is
-
8:28 - 8:29how does this fit in.
-
8:29 - 8:30There's so many tools now
-
8:30 - 8:32if someone emails me or Slack
-
8:32 - 8:33where do I check
-
8:33 - 8:35for these points of communication.
-
8:35 - 8:36And I think which sounds like
-
8:36 - 8:38what you've done really well is
-
8:38 - 8:40have clear divisions of what goes where.
-
8:40 - 8:43You said email is for clients only,
-
8:43 - 8:45pretty much external communication?
-
8:45 - 8:46Correct.
-
8:46 - 8:48Slack it or Asana it,
-
8:48 - 8:49can you talk to me,
-
8:49 - 8:51do you do all you communication in Asana
-
8:51 - 8:54and just informal communication in Slack
-
8:54 - 8:56or how do the two work there?
-
8:56 - 8:58All communication in Asana
-
8:58 - 9:00relevant to tasks.
-
9:00 - 9:01Right.
-
9:01 - 9:03Slack,
-
9:03 - 9:05what we do is it's a sort of thing like
-
9:05 - 9:06I'm on the phone,
-
9:06 - 9:09can you tell me this number
-
9:09 - 9:11or sorry I forgot where this file was
-
9:11 - 9:12it's not in Asana
-
9:12 - 9:14can you point me at that file?
-
9:14 - 9:15That kind of thing.
-
9:15 - 9:16It's just for brief checking.
-
9:16 - 9:18It's got to be like a 30-second thing.
-
9:19 - 9:21My rule is...
-
9:21 - 9:24What we're trying to do is
-
9:24 - 9:26get things down to units of work
-
9:26 - 9:28that take two to five minutes.
-
9:28 - 9:30Right? Slack is a 30-second tool.
-
9:30 - 9:33Mm-hm. That's really good.
-
9:33 - 9:34And I think that's
-
9:34 - 9:35a really good way to divide it.
-
9:35 - 9:37Look, if there's any communication
-
9:37 - 9:39that needs to happen about work
-
9:39 - 9:40which internally in a team
-
9:40 - 9:42that's probably going to be
-
9:42 - 9:43the majority of your communication,
-
9:43 - 9:45like 80% of your communication?
-
9:45 - 9:46So it should live in Asana
-
9:46 - 9:48because it's tied to tasks.
-
9:48 - 9:50It's tied to things you need to do,
-
9:50 - 9:51where Slack is
-
9:51 - 9:53the informal quick communication tool
-
9:53 - 9:54that you can use to quickly
-
9:54 - 9:56get an answer or check in with someone.
-
9:56 - 9:58I think that's a really good way,
-
9:58 - 10:00really smart way to divide the two so that
-
10:00 - 10:02you're not stuck in this transition
-
10:02 - 10:04or this blurry area where you're not sure
-
10:04 - 10:06did David send me that in Slack
-
10:06 - 10:08or did he send me in Asana
-
10:08 - 10:10you should just know.
-
10:10 - 10:11I think a couple of other things
-
10:11 - 10:12about that.
-
10:12 - 10:14One is, I said that
-
10:14 - 10:16email is for client communication, right?
-
10:16 - 10:17external communication.
-
10:17 - 10:18If there's a task,
-
10:18 - 10:20if the client writes to me,
-
10:20 - 10:22which is every day, and they say
-
10:22 - 10:24could you please
-
10:24 - 10:27change this, do that, fix this typo?
-
10:27 - 10:29I take that and I put it in Slack either
-
10:29 - 10:34as separate tasks, or one task saying
-
10:34 - 10:37please complete fixes and then
-
10:37 - 10:40paste the email into Asana sliced.
-
10:40 - 10:43Because the key thing about Asana
-
10:43 - 10:44that's wonderful is
-
10:44 - 10:46it's all about accountability. Right?
-
10:46 - 10:48You can't shirk it.
-
10:48 - 10:50They're assigned a task,
-
10:50 - 10:52and you need to either do it,
-
10:52 - 10:56or reassign it, or get it off your plate.
-
10:56 - 10:58Yeah. I totally agree with you.
-
10:58 - 11:00It's very transparent like
-
11:00 - 11:02who's keeping up and maybe because
-
11:02 - 11:04you can just click on someone's account
-
11:04 - 11:05and see exactly
-
11:05 - 11:07how much they've got going on.
-
11:07 - 11:08There's no hiding.
-
11:08 - 11:10I think some people may even find it
-
11:10 - 11:11a little bit scary like
-
11:11 - 11:13oh gosh, I need to pick up my game
-
11:13 - 11:14because everyone can see what I'm doing.
-
11:14 - 11:16Yeah. I think it's very good.
-
11:16 - 11:18We have a weekly production meeting
-
11:18 - 11:19and that production meeting
-
11:19 - 11:21consists of a budget review
-
11:21 - 11:23which is done in Harvest.
-
11:23 - 11:24Okay.
-
11:24 - 11:25There we are in terms of hours
-
11:25 - 11:27on various accounts.
-
11:27 - 11:29The rest of the meeting is basically
-
11:29 - 11:32all incomplete tasks in Asana.
-
11:32 - 11:35We go to one by one and also
-
11:35 - 11:38I have saved searches for every employee.
-
11:38 - 11:41Incomplete tasks for tasks for so-and-so.
-
11:41 - 11:43So when I talk to them one on one,
-
11:43 - 11:48I can say I see that this one stuck or
-
11:48 - 11:50maybe you have too much work to do.
-
11:50 - 11:52There's a lot of insight that
-
11:52 - 11:53comes from it as well.
-
11:53 - 11:55I said it was gonna be one of my questions
-
11:55 - 11:58which I think segues quite nicely is
-
11:58 - 11:59what are the business problems
-
11:59 - 12:01that you've solved with Asana?
-
12:01 - 12:03And it sounds like that could be
-
12:03 - 12:04one of them where
-
12:04 - 12:06as the manager, as a leader
-
12:06 - 12:07you can just...
-
12:07 - 12:09it's not about calling people out
-
12:09 - 12:11and saying you're not doing your job.
-
12:11 - 12:12It's about as you've said like
-
12:12 - 12:13where are you getting stuck,
-
12:13 - 12:15how can I help you, how can I help you
-
12:15 - 12:17move these tasks forward?
-
12:17 - 12:19And Asana is what provides you
-
12:19 - 12:22with that transparency.
-
12:22 - 12:23That's right.
-
12:23 - 12:26There's a larger issue at play I think
-
12:26 - 12:28that's really important.
-
12:28 - 12:30And that is engagement,
-
12:30 - 12:32employee engagement.
-
12:32 - 12:35So, when everybody is updating their tasks
-
12:35 - 12:36and nothing is overdue,
-
12:36 - 12:38people know that everybody's engaged
-
12:38 - 12:40and everybody's doing the business and
-
12:40 - 12:42business is as strong as the weakest link.
-
12:42 - 12:43Yeah.
-
12:43 - 12:45Someone is consistently letting
-
12:45 - 12:47their tasks slight past the due date,
-
12:47 - 12:48so every week
-
12:48 - 12:49on during our production meeting
-
12:49 - 12:51I also look at it,
-
12:51 - 12:53and even before I start the meeting, I say
-
12:53 - 12:55Okay I'm assuming everybody has updated
-
12:55 - 12:56the due dates on the tasks.
-
12:56 - 12:57Yeah.
-
12:57 - 13:00It sends a big message about engagement
-
13:00 - 13:03so accountability again is very important
-
13:03 - 13:06and in my personal philosophy
-
13:06 - 13:08accountability is actually
-
13:08 - 13:10a very positive thing for organizations
-
13:10 - 13:12because people don't like it
-
13:12 - 13:15when someone's sitting around being lazy.
-
13:15 - 13:16Yeah. You're totally right.
-
13:16 - 13:18As not just the managers
-
13:18 - 13:19but the employees as well
-
13:19 - 13:21they feel hard done by
-
13:21 - 13:22because hey this guy over here
-
13:22 - 13:24he's not doing his job
-
13:24 - 13:26and I'm working my ass off.
-
13:26 - 13:28Yes, that's really interesting.
-
13:28 - 13:31Were there any other significant
-
13:31 - 13:33business problems that you solved
-
13:33 - 13:35with Asana that you can think of?
-
13:35 - 13:38Version control on files
-
13:38 - 13:41so we insist that
-
13:41 - 13:45if you update a version of a file then you
-
13:45 - 13:47delete the one that's attached to the task
-
13:47 - 13:49and attach the most recent one.
-
13:49 - 13:50Right.
-
13:50 - 13:51So it's always there.
-
13:51 - 13:53That was a big one.
-
13:53 - 13:57And I think this idea of
-
13:57 - 13:59employee performance
-
13:59 - 14:00and resource allocation
-
14:00 - 14:03there are many indicators of that
-
14:03 - 14:04within the system.
-
14:04 - 14:07I would say those were the major problems.
-
14:07 - 14:10We are probably
-
14:10 - 14:14I'm gonna guess, 20% more efficient
-
14:14 - 14:17in productivity because of the system,
-
14:17 - 14:18because everybody knows
-
14:18 - 14:19what's hanging out there
-
14:19 - 14:21and they don't wait around for you
-
14:21 - 14:22to tell them to do something.
-
14:22 - 14:24There's a whole list. Right?
-
14:24 - 14:25Yeah. Go pick something.
-
14:25 - 14:27Yeah, that's some 20%
-
14:27 - 14:29and that's not a small number either.
-
14:29 - 14:30Yeah. Pretty good.
-
14:30 - 14:31And do you...
-
14:31 - 14:33you've touched on it a bit with
-
14:33 - 14:35your client working things but
-
14:35 - 14:37what kinds of work do you track in Asana?
-
14:37 - 14:38I mean you've obviously
-
14:38 - 14:39got the client side
-
14:39 - 14:42that's really important in terms of
-
14:42 - 14:43your business planning
-
14:43 - 14:45and business project
-
14:45 - 14:46so working on your business
-
14:46 - 14:48rather than in your business.
-
14:48 - 14:48Can you talk about
-
14:48 - 14:50the different kinds of work
-
14:50 - 14:52that you're currently tracking in Asana?
-
14:52 - 14:53For internal projects?
-
14:53 - 14:55Oh, just in general
-
14:55 - 14:57like if you have to think about
-
14:57 - 14:58or talk us through your projects,
-
14:58 - 15:01in both internal and with clients.
-
15:01 - 15:02What are the main things that
-
15:02 - 15:04you're using Asana for?
-
15:05 - 15:07It goes to the framework that we're using
-
15:07 - 15:08so let me just talk
-
15:08 - 15:10about that for a second.
-
15:10 - 15:13I think that the most confusing thing
-
15:13 - 15:16in Asana is the word, teams.
-
15:17 - 15:21Because there is an organization,
-
15:21 - 15:23which is the Electron Shop,
-
15:23 - 15:25my company. Right?
-
15:25 - 15:26Then we have teams
-
15:26 - 15:28and our teams are organized
-
15:28 - 15:30around clients.
-
15:30 - 15:32We use teams as a client name
-
15:32 - 15:34and then we have projects,
-
15:34 - 15:35and then we have
-
15:35 - 15:37tasks within the projects.
-
15:37 - 15:39The reason that Asana is good for us
-
15:39 - 15:41is because we're a digital agency,
-
15:41 - 15:45we have multidisciplinary tasks going on.
-
15:45 - 15:46So how do we organize
-
15:46 - 15:50an interdisciplinary team on a project?
-
15:50 - 15:51Right?
-
15:51 - 15:53The types of projects that we do
-
15:53 - 15:55and by the way Paul, when I tell you
-
15:55 - 15:57we're gonna try out that templates
-
15:57 - 15:59function that just came out.
-
15:59 - 16:00Oh, great.
-
16:00 - 16:04So that could be a website development,
-
16:04 - 16:09could be a weekly email,
-
16:09 - 16:13could be an integrated content calendar,
-
16:13 - 16:18could be blog posts,
-
16:18 - 16:20things to write,
-
16:20 - 16:23ads, paid ads.
-
16:24 - 16:28Really, we do a very wide range of things
-
16:28 - 16:30and again I said Asana is very flexible.
-
16:30 - 16:33You can pretty much track anything in it.
-
16:33 - 16:34Let's save that in there
-
16:34 - 16:37advertising and the right.
-
16:38 - 16:39That's really good.
-
16:39 - 16:40David, look, thank you so much
-
16:40 - 16:43it's been really interesting to learn
-
16:43 - 16:44how you're using it
-
16:44 - 16:45and the challenges you face.
-
16:45 - 16:47Do you have any kind of final
-
16:47 - 16:49nuggets of advice
-
16:49 - 16:51that you would suggest to anyone watching
-
16:51 - 16:52like who's maybe using Asana
-
16:52 - 16:54they're just onboarding their team
-
16:54 - 16:55at the moment?
-
16:55 - 16:56What would be
-
16:56 - 16:57your couple of key bits of advice
-
16:57 - 16:59to people getting started
-
16:59 - 17:00in terms of how they can
-
17:00 - 17:02just be more effective with it
-
17:02 - 17:06or get their team using it better?
-
17:06 - 17:08There are two.
-
17:08 - 17:10One, you told me, which is
-
17:10 - 17:12turn off email notifications.
-
17:12 - 17:13Oh yeah.
-
17:13 - 17:14But if you're gonna turn off
-
17:14 - 17:15email notifications
-
17:15 - 17:17then you have to follow this rule
-
17:17 - 17:20Check your inbox every hour on the hour.
-
17:20 - 17:20Right?
-
17:20 - 17:23You cannot forget just let it go.
-
17:23 - 17:25The inbox is the key starting point
-
17:25 - 17:27to everything.
-
17:27 - 17:28When I say that to clients
-
17:28 - 17:30when we're working with clients
-
17:30 - 17:32and they're adopting the system.
-
17:32 - 17:34Check your inbox every hour on the hour.
-
17:34 - 17:36They get much better adoption at that.
-
17:37 - 17:38Yeah. Great tip.
-
17:38 - 17:40I think it addresses one of
-
17:40 - 17:42the common problems I see people facing
-
17:42 - 17:44which is they're not sure
-
17:44 - 17:46what am I supposed to be doing,
-
17:46 - 17:49what am I working on right now,
-
17:49 - 17:51where is the latest updates,
-
17:51 - 17:53and it's that inbox and you can
-
17:53 - 17:55really create a lot of noise and stress
-
17:55 - 17:57for yourself by getting the emails as well
-
17:57 - 17:58so definitely turning those off,
-
17:58 - 18:00and then archiving those notifications
-
18:00 - 18:01once you're done with them.
-
18:01 - 18:04So your inbox is... really
-
18:04 - 18:06it only contains or should only contain
-
18:06 - 18:07the active work in progress
-
18:07 - 18:10like comments that you're still working on
-
18:10 - 18:12or obviously new notifications as well.
-
18:12 - 18:15Great, thanks for the tip, David.
-
18:15 - 18:16Thanks for having me.
- Title:
- How to improve team productivity by 20% with Asana
- Description:
-
In this video, I chat with one of my former clients, David Burk, from the Electron Shop. David adopted Asana and rolled it out to his team a few months ago. I helped David to review his companies account setup and train his team on the best practices. David has experienced a 20% improvement in team productivity since making the switch to Asana.
Read the full blog post here: http://paulm.in/2fuEVuP
Sign up to Asana using my partner link and get 10% off an annual subscription: https://paulm.in/2BFvAvR Or existing users can go to the following page (http://asa.na/offer) and input the promo code 'paulminors' at the bottom before starting their free trial to get a discount on an annual purchase. NOTE: Discounts are approved by Asana, so I cannot guarantee eligibility.
Sign up to my newsletter to get regular tips and videos on how to use Asana better: http://eepurl.com/gk9Vfb
If you need additional 1-on-1 support optimising your Asana account and with team training, you can book a 30-minute introductory call from my consulting page: http://paulm.in/2hkXlQ3
Or, purchase my 90-minute Getting Started with Asana video and PDF and learn how to implement and successfully rollout Asana to your team: https://paulm.in/2tjYfCv
- Video Language:
- English
- Duration:
- 18:17
Shun Sakurai edited English subtitles for How to improve team productivity by 20% with Asana | ||
Shun Sakurai edited English subtitles for How to improve team productivity by 20% with Asana | ||
Shun Sakurai edited English subtitles for How to improve team productivity by 20% with Asana | ||
Shun Sakurai edited English subtitles for How to improve team productivity by 20% with Asana | ||
Shun Sakurai edited English subtitles for How to improve team productivity by 20% with Asana | ||
Shun Sakurai edited English subtitles for How to improve team productivity by 20% with Asana | ||
Shun Sakurai edited English subtitles for How to improve team productivity by 20% with Asana | ||
Shun Sakurai edited English subtitles for How to improve team productivity by 20% with Asana |