How to manage for collective creativity | Linda Hill | TEDxCambridge

This talk was given at a local TEDx event, produced independently of the TED Conferences.
What's the secret to unlocking the creativity hidden inside your daily work, and giving every great idea a chance? Harvard professor Linda Hill, co-author of "Collective Genius," has studied some of the world's most creative companies to come up with a set of tools and tactics to keep great ideas flowing — from everyone in the company, not just the designated "creatives."

I have a confession to make.

I'm a business professor

whose ambition has been
to help people learn to lead.

But recently, I've discovered

that what many of us
think of as great leadership

does not work, when it comes
to leading innovation.

I'm an ethnographer.

I use the methods of anthropology

to understand the questions
which I'm interested.

So along with three co-conspirators,

I spent nearly a decade observing
up close and personal,

exceptional leaders of innovation.

We studied 16 men and women,

located in seven countries
across the globe

working in 12 different industries.

In total, we spent hundreds of hours
on the ground, on-site,

watching these leaders in action.

We ended up with pages
and pages of field notes

that we analyzed, and looked
for patterns in what our leaders did.

The bottom line?

If we want to build organizations
that can innovate time and again,

we must unlearn our conventional
notions of leadership.

Leading innovation is not
about creating a vision,

and inspiring others to execute it.

But what do we mean by innovation?

An innovation is anything
that is both new and useful.

It can be a product or service.

It can be a process
or a way of organizing.

It can be incremental,
or it can be breakthrough.

We have a pretty inclusive definition.

How many of you recognize this man?

Put your hands up.

Keep your hands up,
if you know who this is.

How about these familiar faces?

(Laughter)

From your show of hands,

it looks like many of you
have seen the Pixar movie.

But very few of you recognized Ed Catmull,

the founder and CEO of Pixar

- one of the companies
I had the privilege of studying.

My first visit to Pixar was in 2005,

when they were working on 'Ratatouille',

that provocative movie
about a rat becoming a master chef.

Computer generated movies
are really mainstream today,

but it took Ed and his colleagues
nearly 20 years

to create the first full length CG movie.

In the 20 years hence,
they've produced 14 movies.

I was recently at Pixar,
and I'm here to tell you

that number 15 is sure to be a winner.

When many of us think
about innovation though,

we think about an Einstein
having an 'Aha!' moment.

But we all know that's a myth.

Innovation is not about solo genius,

it's about collective genius.

Let's think for a minute about
what it takes to make a Pixar movie:

no solo genius, no flash of inspiration
produces one of those movies.

On the contrary, it takes about
250 people four to five years,

to make one of those movies.

To help us understand the process,

an individual in the studio
drew a version of this picture.

He did so reluctantly,
because it suggested

that their process
was a neat series of steps

done by discrete groups.

Even with all those arrows,

he thought it failed to tell you
just how iterative, interrelated

and, frankly, messy their process was.

Throughout the making of a movie
at Pixar, the story evolves.

So think about it.

Some shots go through quickly.

They don't all go through in order.

It depends on how vexing
the challenges are,

that they come up with, when
they're working on a particular scene.

So if you think about that scene in 'Up'

where the boy hands the piece
of chocolate to the bird,

that 10 seconds took one animator
almost six months to perfect.

The other thing about a Pixar movie

is that no part of the movie
is considered finished

until the entire movie wraps.

Partway through one production,
an animator drew a character

with an arched eyebrow
that suggested a mischievous side.

When the director saw that drawing,
he thought it was great.

It was beautiful, but he said,

"You've got to lose it,
it doesn't fit the character."

Two weeks later,
the director came back and said,

"Let's put in those few seconds of film."

Because that animator
was allowed to share

what we refer to as his slice of genius,

he was able to help that director
re-conceive the character

in a subtle but important way
that improved the story.

What we know is at the heart
of innovation is a paradox.

You have to unleash the talents
and passions of many people

and you have to harness them
into a work that is actually useful.

Innovation is a journey.

It's a type of collaborative
problem solving,

usually among people
who have different expertise

and different points of view.

Innovations rarely get created full blown.

As many of you know, they are usually
the result of trial and error.

Lots of false starts,
missteps, and mistakes.

Innovative work can be very exhilarating,

but it also can be really downright scary.

So when we look at why it is
that Pixar is able to do what it does,

we have to ask ourselves,
what's going on here?

For sure, history
and certainly Hollywood

is full of star-studded teams
that have failed.

Most of those failures are attributed

to too many stars or too many
cooks, if you will, in the kitchen.

Why is it that Pixar,
with all of its cooks,

is able to be so successful
time and time again?

When we studied
an Islamic Bank in Dubai,

or a luxury brand in Korea,
or a social enterprise in Africa,

we found that innovative organizations

are communities
that have three capabilities

- creative abrasion, creative agility,
and creative resolution.

Creative abrasion is about being able

to create a marketplace of ideas
through debate and discourse.

In innovative organizations,
they amplify differences,

they don't minimize them.

Creative abrasion
is not about brainstorming

where people suspend their judgment.

No, they know how to have very heated
but constructive arguments

to create a portfolio of alternatives.

Individuals in innovative organizations

learn how to inquire,
they learn how to actively listen

but - guess what?

They also learn how to advocate
for their point of view.

They understand
that innovation rarely happens

unless you have both
diversity and conflict.

Creative agility is about being able

to test and refine that portfolio of ideas

through quick pursuit,
reflection, and adjustment.

It's about discovery driven learning

where you act as opposed to plan
your way to the future.

It's about design thinking

where you have
that interesting combination

of the scientific method
and the artistic process.

It's about running
a series of experiments,

and not a series of pilots.

Experiments are usually about learning.

When you get a negative outcome,

you are still learning something
that you need to know.

Pilots are often about being right.

When they don't work,
someone or something is to blame.

The final capability
is creative resolution.

This is about doing
decision making in a way

that you can combine
even opposable ideas

to reconfigure them in new combinations

to produce a solution
that is new and useful.

When you look at innovative organizations,
they never go along to get along.

They don't compromise.

They don't let one group
or one individual dominate,

even if it's the boss,
even if it's the expert.

Instead, they have developed

a rather patient and more inclusive
decision-making process

that allows for both end solutions
to arise

and not simply either/or solutions.

These three capabilities are why we see

that Pixar is able to do what it does.

Let me give you another example.

And that example
is the infrastructure group of Google.

The infrastructure group
of Google is the group

that has to keep the website
up and running 24x7.

When Google was about to introduce
Gmail and YouTube,

they knew that their
data storage system wasn't adequate.

The head of the engineering group
and the infrastructure group at that time

was a man named Bill Coughran.

Bill and his leadership team,
who he referred to as his brain trust,

had to figure out what to do
about this situation.

They thought about it for a while.

Instead of creating a group
to tackle this task,

they decided to allow groups
to emerge spontaneously

around different alternatives.

Two groups coalesced.

One became known as Big Table,

the other became known
as Build it From Scratch.

Big Table proposed
that they build on the current system.

Build it From Scratch proposed
that it was time for a whole new system.

Separately, these two teams
were allowed to work full time

on their particular approach.

In Engineering Reviews,
Bill described his role

as injecting honesty into the process
by driving debate.

Early on, the teams were encouraged
to build prototypes so that they could

"Bump them up against reality
and discover for themselves

the strengths and weaknesses
of their particular approach."

When Build it From Scratch shared
their prototype with the group

whose beepers would have to go off
in the middle of the night

if something went wrong with the website,

they heard loud and clear about
the limits of their particular design.

As the need for a solution
became more urgent

and as the data
or the evidence began to come in,

it became pretty clear
that the Big Table solution

was the right one for the moment.

So they selected that one.

But to make sure
that they did not lose the learning

of the Build it From Scratch team,

Bill asked two members of that team

to join a new team that was emerging

to work on the next generation system.

This whole process took nearly two years,

but I was told that they were
all working at breakneck speed.

Early in that process,

one of the engineers
had gone to Bill and said,

"We're all too busy
for this inefficient system

of running parallel experiments."

But as the process unfolded,
he began to understand

the wisdom of allowing talented
people to play out their passions.

He admitted, "If you had forced us
to all be on one team,

we might have focused on proving
who was right, and winning,

and not on learning and discovering

what was the best answer for Google."

Why is it that Pixar and Google
are able to innovate time and again?

It's because they have mastered
the capabilities required for that.

They know how to do
collaborative problem solving,

they know how to do
discovery driven learning,

and they know how to do
integrated decision making.

Some of you may be sitting there
and saying to yourselves right now,

"We don't know how to do
those things in my organization."

So why do they know how to
do those things at Pixar,

and why do they know how to
do those things at Google?

When many of the people
that worked for Bill told us,

on their opinion, Bill was one
of the finest leaders in Silicon Valley.

We completely agreed,
the man is a genius.

Leadership is the secret sauce.

But it's a different kind of leadership,

not the kind many of us think about

when we think about great leadership.

One of the leaders I met with
early on, said to me,

"Linda, I don't read books on leadership.

All they do is make me feel bad.

In the first chapter they say
I'm supposed to create a vision.

But if I'm trying to do something
that's truly new, I have no answers.

I don't know what direction we're going in

and I'm not even sure I know
how to figure out how to get there."

For sure, there are times
when visionary leadership

is exactly what is needed.

But if we want to build organizations
that can innovate time and again,

we must recast our understanding
of what leadership is about.

Leading innovation
is about creating the space

where people are willing and able
to do the hard work

of innovative problem solving.

At this point, some of you
may be wondering,

what does that leadership
really look like?

At Pixar, they understand
that innovation takes a village.

The leaders focus on building
a sense of community

and building those three capabilities.

How do they define leadership?

They say leadership
is about creating a world

to which people want to belong.

What kind of world do people
want to belong in at Pixar?

A world where you're living
at the frontier.

What do they focus their time on?

Not on creating a vision.

Instead they spend
their time thinking about,

how do we design a studio that has
a sensibility of a public square

so that people will interact?

Let's put in a policy that anyone,
no matter what their level or role,

is allowed to give notes to the director

about how they feel
about a particular film.

You know what,
what can we do to make sure

that all the disruptors,

all the minority voices
in this organization

speak up and are heard?

And, finally, let's bestow credit
in a very generous way.

I don't know if you've ever looked
at the credits of a Pixar movie,

but the babies born during
a production are listed there.

(Laughter)

How did Bill think about
what his role was?

Bill said, "I lead
a volunteer organization.

Talented people
don't want to follow me anywhere.

They want to co-create
with me the future.

My job is to nurture the bottom up

and not let it degenerate into chaos."

How did he see his role?

I'm a role model,
I'm a human glue,

I'm a connector,
I'm an aggregator of viewpoints.

I'm never a dictator of viewpoints.

Advice about how you exercise the role,

hire people who argue with you.

Sometimes it's best to be
deliberately fuzzy and vague.

Some of you may be wondering now,

what are these people thinking?

They are thinking,

I'm not the visionary,
I'm the social architect.

I'm creating the space
where people are willing and able

to share and combine
their talents and passions.

If some of you are worrying now
that you don't work at a Pixar,

or you don't work at a Google,

I want to tell you there's still hope.

We've studied many organizations

that were not organization
you'd think of as ones

where a lot of innovation happens.

We studied a general counsel
in a pharmaceutical company

who had to figure out how
to get the outside lawyers,

19 competitors,
to collaborate and innovate.

We studied the head of marketing
at a German automaker

where, fundamentally, they believed

that it was the design
engineers, not the marketeers

who were allowed to be innovative.

We also studied Vineet Nayar
at HCL technologies,

an Indian outsourcing company.

When we met Vineet,

his company was about,
in his words, to become irrelevant.

We watched as he turned that company

into a global dynamo of IT innovation.

At HCL technologies,
like at many companies,

the leaders had learned to see
their role as setting direction

and making sure
that no one deviated from it.

What he did is tell them
it was time for them

to think about rethinking
what they were supposed to do.

Because what was happening
is that everybody was looking up

and you weren't seeing
the bottom-up innovation

we saw at Pixar or Google.

So they began to work on that.

They stopped giving answers,
they stopped trying to provide solutions.

Instead, what they did
is they began to see

the people at the bottom
of the pyramid, the young sparks,

the people who were closest
to the customers,

as the source of innovation.

They began to transfer
the organization's growth

to that level.

In Vineet's language,
this was about inverting the pyramid

so that you could unleash
the power of the many

by loosening the strength
hold of the few

and increase the quality
and the speed of innovation

that was happening every day.

For sure, Vineet
and all the other leaders that we studied

were in fact visionaries.

For sure, they understood
that that was not their role.

I don't think it is accidental
that many of you did not recognize Ed.

Because Ed, like Vineet,
understands that our role as leaders

is to set the stage, not perform on it.

If we want to invent a better future,

and I suspect that's why
many of us are here,

then we need to reimagine our task.

Our task is to create the space

where everybody's slices of genius

can be unleashed and harnessed,

and turned into works
of collective genius.

Thank you.

(Applause)