>> Hello, and welcome.
Thank you for viewing the SONA Systems tutorial intended for researchers.
>> This tutorial will teach researchers five primary things.
First, how to list a study in the SONA System.
Second, how to create time slots in the SONA System.
Third, how to communicate with participants to the SONA System.
Fourth, how to cancel appointments in the SONA System.
And fifth, how to manage attendance within the SONA System.
To create a study within the SONA System, log on to your SONA researcher account.
Once logged in, click Add New Study from your homepage.
Here, you will need to fill out the following information.
The type of study being conducted, the number of SONA credits being assigned
for any alternative payment options, if your study will be conducted in person or online,
how many sessions are required of your study, the name of your study,
a description of your study, a description of eligibility requirements, and finally,
your IRB approval number and expiration date.
All of this information helps inform students about your study and understand
if they are eligible for participation.
To manage time slots within the SONA System, log onto your SONA researcher account.
Once logged in, click View, Add, or Edit time slots from your homepage.
Find the study which you would like to make changes to and select time slots found directly
on the right-hand side of your study.
To add a time slot, select Add a Time slot.
When adding a time slot, be sure to list the date of your study, the start time,
the number of participants, and the location of your study.
Please note that you will only be allowed to use locations assigned
to the lab you're currently working under.
To edit a time slot that you've already created,
scroll down to the time slot you would like to edit and select Modify.
Here, you will be able to change information according to your needs.
To delete a time slot, note that no participants can currently be signed up for
that time slot when attempting deletion.
If participants are currently signed up for a time, you must contact the participant
and ask them to withdraw from the time slot before you're able to delete it.
Once the time slot has no enrolled students, delete the time slot by scrolling
down to the time slot you would like to delete and select Modify.
Here, there will be a green button titled Delete.
SONA will ask for a confirmation when deleting time slots.
If you are certain you would like to delete the time slot, select Delete Again to confirm.
To attempt contact with your participants, starting from your homepage, click View, Edit,
or Add time slots, and select the appropriate study.
Scroll down and click View, Administer time slots on the left-hand side.
From here, select the time and date which the participant will be attending.
To enter the messaging board, click Contact All Participants.
This will allow you to send a one-way message to the participant via email.
Please note that this message is one way so there will be no way to establish direct contact
with the participant unless the student chooses
to email you using the email address posted in your SONA researcher profile.
When canceling appointments, if you're canceling 24 hours or more in advance,
you should do so within the SONA System.
Go to the Study sign in page and click Cancel.
If you're canceling less than 24 hours before the study appointment, the student is entitled
to receive full SONA credit associated with that session.
After officially canceling the session, award credit to the participant on SONA and email them
to notify them of the cancelation.
If you did not hear confirmation from the student, it would also be courteous
to leave a note on your lab door on the day of the appointment.
Know that the student will not be able to complete your study at a later date
because the SONA System will recognize them as having previously participated.
If this is a multi-session study, credit only needs to be awarded
for the first session and not subsequent sessions.
Once your scheduled session has happened, you will need to log attendance for all students
who are signed up for the session.
This includes granting credit for those who attended,
and marking absent, those who did not attend.
To do this, start from your homepage in the SONA System.
Click View, Edit, or Add time slots, and select the appropriate study.
Scroll down and click View, Administer time slots on the left-hand side.
From here, select the time and date which the participant will be attending.
You have three option for attendance, Participated, Excused, and Unexcused.
These distinctions are important because the student will receive a warning
for each unexcused absence they incur.
Log a student as "Participated" if they were on time for the study,
completed all study requirements, and met all expectations of the study.
Log a student as "Excused" if they were not on time to the study,
and were not able to participate, but did show up, were not able to complete the study
or all study requirements, were not able to meet all expectations of the study,
or contact the researcher after the study with a legitimate excuse or reasonable explanation
that the researcher finds fit for excusing the absence.
Log a student as "Unexcused" or "No Show" if they did not attend the study
with no warning ahead of time, did not cancel their appointment
within the 24-hour period prior to the study, or contacted the researcher
after missing the study, but did not provide justification
that the researcher finds legitimate for excusing the absence.
All attendance decisions are at the discretion of the researcher for the study.
Students who contact the SONA administrator
about attendance will be directed to the study researcher.
Once you have selected the participant's attendance status,
click Update sign-ups to confirm.
If you find the student is having difficulty signing up for your study,
it is likely due to the requirements set in the study description.
Most reasons why a student can't sign up for your study has to do
with the criteria set up in the Study Info page.
Go there to review the requirements first.
A few common things to double-check include the following,
has the student already completed your study?
Has the student done any of the disqualifying studies proceeding to your study?
Has the student met all eligibility requirements for your study?
Are there any other criteria that qualify or disqualifies a student
from participating that may be occurring?
This concludes the research or study training in the SONA System.
For any questions not answered by this video,
please check our FAQ sheet first posted in the department website.
If you still have any questions after reviewing the FAQ sheet,
you can contact the SONA administrator at --
>> sonasfsu@gmail.com.
>> Thank you for watching.