WEBVTT 00:00:01.000 --> 00:00:04.000 (English captions by Trisha Paul, University of Michigan) 00:00:04.000 --> 00:00:13.000 After completing the capability based plan using the matrices, you have to write the plan 00:00:15.000 --> 00:00:19.000 The plan should have background information on the situational analysis, purpose and objectives 00:00:19.000 --> 00:00:24.000 of the plan, institutional and legal frameworks for operationalisation of the plan. 00:00:24.000 --> 00:00:33.000 This is called, the planning matrix is called, 'relational data' because the items are related 00:00:33.000 --> 00:00:39.000 to each other under strategic objectives, operational objectives, and activities. 00:00:39.000 --> 00:00:46.000 However, the background information to the plan is called 'non-relational data' because 00:00:46.000 --> 00:00:47.000 it is descriptive. 00:00:47.000 --> 00:00:54.000 It is important for advocacy purposes defining the concept of operation, showing who is in 00:00:54.000 --> 00:01:01.000 charge, showing the justification for the capability tables by showing a succinct disaster 00:01:01.000 --> 00:01:08.000 hazard analysis plan that you earlier on developed. 00:01:08.000 --> 00:01:11.000 We shall introduce you also to the ADEPT planning method. 00:01:11.000 --> 00:01:17.000 ADEPT is short for Automated Disaster and Emergency Planning Tool. 00:01:17.000 --> 00:01:24.000 It is best on the matrix that you have been using, on an electronic form of the matrix. 00:01:24.000 --> 00:01:31.000 It converts relational data in a plan into an automated electronic reference so that 00:01:31.000 --> 00:01:39.000 you sort by activities, by time, and by person responsible, and you are able to quickly get 00:01:39.000 --> 00:01:43.000 to what you want. 00:01:43.000 --> 00:01:48.000 ADEPT recommends the following approach to planning: establish a partnership, determine 00:01:48.000 --> 00:01:57.000 the planning context, collect the planning data, make the plan, negotiate the plan, write 00:01:57.000 --> 00:02:08.000 and present the plan, validate the plan, and revise the plan accordingly. 00:02:08.000 --> 00:02:16.000 Populate the plan with relational data, that is, prepare the SOA Matrix for each capability. 00:02:16.000 --> 00:02:22.000 Thereafter, populate the plan with non-relational data, that is, prepare a succinct background 00:02:22.000 --> 00:02:27.000 to the plan. 00:02:27.000 --> 00:02:33.000 Present relational data in tables, that is, a matrix, one table per capability. 00:02:33.000 --> 00:02:38.000 Capability tables are to contain strategic objectives, operational objectives and activities, 00:02:38.000 --> 00:02:47.000 and responsible parties, and the times and budgets. 00:02:47.000 --> 00:02:54.000 For reemphasis, this is an example of the matrix. 00:02:54.000 --> 00:02:59.000 In this session, we are mainly concerned with the non-relational data. 00:02:59.000 --> 00:03:05.000 Determine what non-relational headings are desired, and assign responsible parties to 00:03:05.000 --> 00:03:14.000 write or collect information on these non-relational items that is the background information. 00:03:14.000 --> 00:03:18.000 Write or collect information on each heading. 00:03:18.000 --> 00:03:25.000 Headings proposed include introductory material, the purpose of the plan, the concept of operations, 00:03:25.000 --> 00:03:33.000 the plan development and maintenance, and then authorities and references. 00:03:33.000 --> 00:03:40.000 This is an example of the detailed plan headings that you are going to use to develop the background 00:03:40.000 --> 00:03:44.000 material to your plan before you present the capability tables. 00:03:44.000 --> 00:03:53.000 Take some time to flip through them. 00:03:53.000 --> 00:04:00.000 Therefore, you show us some administrative issues in your background, the executive summary, 00:04:00.000 --> 00:04:05.000 the approval, the table of contents, how this plan will be reviewed and maintained, how 00:04:05.000 --> 00:04:11.000 the plan will be distributed, and authorities and references. 00:04:11.000 --> 00:04:15.000 In the introduction, tell us the purpose, scope, policy, and plan organization. 00:04:15.000 --> 00:04:22.000 Tell us the situation, the Risk Assessment, the HVCA that you have already conducted, 00:04:22.000 --> 00:04:31.000 put it as part of the situation analysis for your plan and tell us the planning assumptions. 00:04:31.000 --> 00:04:37.000 Describe in detail the concept of operations: alert, notification, activation of this plan 00:04:37.000 --> 00:04:44.000 and how it will be deactivated, command and coordination issues, communications. 00:04:44.000 --> 00:04:48.000 Tell us the roles and responsibilities of different persons in the event of a disaster. 00:04:48.000 --> 00:04:55.000 You may attach addenda showing terms and definitions, acronyms and abbreviations, tables 00:04:55.000 --> 00:05:00.000 of organization, department organizational chart, divisions and bureaus. 00:05:00.000 --> 00:05:09.000 These headings can be modified according to your situation and context. 00:05:09.000 --> 00:05:16.000 Therefore, in the next, following activity, we will go back to your groups and write a 00:05:16.000 --> 00:05:23.000 background to your plan based on this key that is shown. 00:05:23.000 --> 00:05:30.000 Insert a title page, give a brief introduction of the document, a letter of reference or 00:05:30.000 --> 00:05:41.000 statement of authority, situation and assumptions, a description of the concept of operations: 00:05:41.000 --> 00:05:46.000 Who is the leading agency? Are there agencies that are cooperating? the incident command 00:05:46.000 --> 00:05:53.000 structure in the district and how these agencies would be coordinated. Would there be a disaster 00:05:53.000 --> 00:05:58.000 management committee in the district and how would this relate with all the different parties 00:05:58.000 --> 00:06:00.000 in disaster response? 00:06:00.000 --> 00:06:06.000 Thereafter, you will insert the capability tables that you have prepared. 00:06:06.000 --> 00:06:11.000 Then, you can insert appendices. 00:06:11.000 --> 00:06:21.000 Don't forget to tell us how the plan would be reviewed and maintained. 00:06:21.000 --> 00:06:25.000 You can now start the activity of preparing the background information.