1 00:00:01,000 --> 00:00:04,000 (English captions by Trisha Paul, University of Michigan) 2 00:00:04,000 --> 00:00:13,000 After completing the capability based plan using the matrices, you have to write the plan 3 00:00:15,000 --> 00:00:19,000 The plan should have background information on the situational analysis, purpose and objectives 4 00:00:19,000 --> 00:00:24,000 of the plan, institutional and legal frameworks for operationalisation of the plan. 5 00:00:24,000 --> 00:00:33,000 This is called, the planning matrix is called, 'relational data' because the items are related 6 00:00:33,000 --> 00:00:39,000 to each other under strategic objectives, operational objectives, and activities. 7 00:00:39,000 --> 00:00:46,000 However, the background information to the plan is called 'non-relational data' because 8 00:00:46,000 --> 00:00:47,000 it is descriptive. 9 00:00:47,000 --> 00:00:54,000 It is important for advocacy purposes defining the concept of operation, showing who is in 10 00:00:54,000 --> 00:01:01,000 charge, showing the justification for the capability tables by showing a succinct disaster 11 00:01:01,000 --> 00:01:08,000 hazard analysis plan that you earlier on developed. 12 00:01:08,000 --> 00:01:11,000 We shall introduce you also to the ADEPT planning method. 13 00:01:11,000 --> 00:01:17,000 ADEPT is short for Automated Disaster and Emergency Planning Tool. 14 00:01:17,000 --> 00:01:24,000 It is best on the matrix that you have been using, on an electronic form of the matrix. 15 00:01:24,000 --> 00:01:31,000 It converts relational data in a plan into an automated electronic reference so that 16 00:01:31,000 --> 00:01:39,000 you sort by activities, by time, and by person responsible, and you are able to quickly get 17 00:01:39,000 --> 00:01:43,000 to what you want. 18 00:01:43,000 --> 00:01:48,000 ADEPT recommends the following approach to planning: establish a partnership, determine 19 00:01:48,000 --> 00:01:57,000 the planning context, collect the planning data, make the plan, negotiate the plan, write 20 00:01:57,000 --> 00:02:08,000 and present the plan, validate the plan, and revise the plan accordingly. 21 00:02:08,000 --> 00:02:16,000 Populate the plan with relational data, that is, prepare the SOA Matrix for each capability. 22 00:02:16,000 --> 00:02:22,000 Thereafter, populate the plan with non-relational data, that is, prepare a succinct background 23 00:02:22,000 --> 00:02:27,000 to the plan. 24 00:02:27,000 --> 00:02:33,000 Present relational data in tables, that is, a matrix, one table per capability. 25 00:02:33,000 --> 00:02:38,000 Capability tables are to contain strategic objectives, operational objectives and activities, 26 00:02:38,000 --> 00:02:47,000 and responsible parties, and the times and budgets. 27 00:02:47,000 --> 00:02:54,000 For reemphasis, this is an example of the matrix. 28 00:02:54,000 --> 00:02:59,000 In this session, we are mainly concerned with the non-relational data. 29 00:02:59,000 --> 00:03:05,000 Determine what non-relational headings are desired, and assign responsible parties to 30 00:03:05,000 --> 00:03:14,000 write or collect information on these non-relational items that is the background information. 31 00:03:14,000 --> 00:03:18,000 Write or collect information on each heading. 32 00:03:18,000 --> 00:03:25,000 Headings proposed include introductory material, the purpose of the plan, the concept of operations, 33 00:03:25,000 --> 00:03:33,000 the plan development and maintenance, and then authorities and references. 34 00:03:33,000 --> 00:03:40,000 This is an example of the detailed plan headings that you are going to use to develop the background 35 00:03:40,000 --> 00:03:44,000 material to your plan before you present the capability tables. 36 00:03:44,000 --> 00:03:53,000 Take some time to flip through them. 37 00:03:53,000 --> 00:04:00,000 Therefore, you show us some administrative issues in your background, the executive summary, 38 00:04:00,000 --> 00:04:05,000 the approval, the table of contents, how this plan will be reviewed and maintained, how 39 00:04:05,000 --> 00:04:11,000 the plan will be distributed, and authorities and references. 40 00:04:11,000 --> 00:04:15,000 In the introduction, tell us the purpose, scope, policy, and plan organization. 41 00:04:15,000 --> 00:04:22,000 Tell us the situation, the Risk Assessment, the HVCA that you have already conducted, 42 00:04:22,000 --> 00:04:31,000 put it as part of the situation analysis for your plan and tell us the planning assumptions. 43 00:04:31,000 --> 00:04:37,000 Describe in detail the concept of operations: alert, notification, activation of this plan 44 00:04:37,000 --> 00:04:44,000 and how it will be deactivated, command and coordination issues, communications. 45 00:04:44,000 --> 00:04:48,000 Tell us the roles and responsibilities of different persons in the event of a disaster. 46 00:04:48,000 --> 00:04:55,000 You may attach addenda showing terms and definitions, acronyms and abbreviations, tables 47 00:04:55,000 --> 00:05:00,000 of organization, department organizational chart, divisions and bureaus. 48 00:05:00,000 --> 00:05:09,000 These headings can be modified according to your situation and context. 49 00:05:09,000 --> 00:05:16,000 Therefore, in the next, following activity, we will go back to your groups and write a 50 00:05:16,000 --> 00:05:23,000 background to your plan based on this key that is shown. 51 00:05:23,000 --> 00:05:30,000 Insert a title page, give a brief introduction of the document, a letter of reference or 52 00:05:30,000 --> 00:05:41,000 statement of authority, situation and assumptions, a description of the concept of operations: 53 00:05:41,000 --> 00:05:46,000 Who is the leading agency? Are there agencies that are cooperating? the incident command 54 00:05:46,000 --> 00:05:53,000 structure in the district and how these agencies would be coordinated. Would there be a disaster 55 00:05:53,000 --> 00:05:58,000 management committee in the district and how would this relate with all the different parties 56 00:05:58,000 --> 00:06:00,000 in disaster response? 57 00:06:00,000 --> 00:06:06,000 Thereafter, you will insert the capability tables that you have prepared. 58 00:06:06,000 --> 00:06:11,000 Then, you can insert appendices. 59 00:06:11,000 --> 00:06:21,000 Don't forget to tell us how the plan would be reviewed and maintained. 60 00:06:21,000 --> 00:06:25,000 You can now start the activity of preparing the background information.