(English captions by Trisha Paul, University of Michigan.)
After this introduction that you have received over this period, you are going start the
practical session in which you will implement a project to develop a disaster response
plan for your institution.
This is the practical guide.
Work in work groups.
Each team should have a laptop computer, flip chart, markers, and masking tape.
Provide some space, a separate room or corner of the same room, and a desk for writing.
Step 1: Establish your work groups.
Clarify group work activity.
Each group develops activities of a particular capability at a time.
You will be developing emergency response activities at district level for each of 5
planning capabilities, one by one.
Each work group will work for a specified period, at least 2 days.
Try to cover a capability per session.
After the capability, all teams should make a presentation.
Then you can take on a number of capabilities at the same time.
You will then compile your plan and then provide a feedback in plenary on the activities that
you have selected.
Final output is activities developed for all the capabilities.
Activities for every capability developed and merged, hence the 5 capabilities in the plan.
A copy of the electronic blank of the planning matrix is available in Microsoft Excel.
This will guide you in developing the planning activities.
It is the SOA library, it contains strategic objectives, operational objectives, and you
will build on these to fit in the activities, the responsible pattern, persons, the timing,
the place of implementation, and the budget.
The activities.
Distinguish between an 'operational objective' and an 'activity'.
An activity is what is actually to be implemented.
The responsible personal party: Which person or which agency should take the lead on this
activity?
There should be one responsible person per activity.
Then other responsible persons can be indicated in another column as you will see in the planning
matrix.
The timeline, the framework within the disaster situation in which the activity will be implemented.
For all activities are not, all activities that are being implemented predisaster, the
time should be indicated as zero.
Then for other activities that have been implemented after the disaster indicate the time with
respect to time zero, that is when the disaster has started.
So tell us within one hour, within two hours, within one day, within one week, and go up
to within 3 months, if possible.
You will use an 'All disaster Approach', that is, you will not plan for every disaster
that is likely to hit your district, but you will plan with the following questions:
In the event of a disaster that needs safe coordination, what actions do I need to do?
In the event of a disaster that needs water, what do I need to do?
In the event of a disaster that needs sanitation, what do I need to do?
That is called the 'All disaster Approach' for planning.
Let's get started.
Please refer to the electronic blank of the matrix and get started with the planning.