[Script Info]
Title: 
[Events]
Format: Layer, Start, End, Style, Name, MarginL, MarginR, MarginV, Effect, Text
Dialogue: 0,0:00:00.53,0:00:10.40,Default,,0000,0000,0000,,Erin: So this video is an overview of \Nhow to conduct an advising session,
Dialogue: 0,0:00:10.40,0:00:14.47,Default,,0000,0000,0000,,from both perspective of the faculty adviser and
Dialogue: 0,0:00:14.47,0:00:17.70,Default,,0000,0000,0000,,the Student Success and Advising Office.
Dialogue: 0,0:00:17.70,0:00:22.98,Default,,0000,0000,0000,,So, I'm Erin Baumgartner, currently\NDirector of General Education,
Dialogue: 0,0:00:22.98,0:00:25.60,Default,,0000,0000,0000,,but also a Biology Faculty adviser.
Dialogue: 0,0:00:25.60,0:00:30.50,Default,,0000,0000,0000,,Nikki: And I'm Nikki Weight. The Director\Nfor Student Success and Advising.
Dialogue: 0,0:00:30.50,0:00:34.36,Default,,0000,0000,0000,,Erin: So what we're going to do today,\Nis we're just going to walk you through,
Dialogue: 0,0:00:34.36,0:00:38.45,Default,,0000,0000,0000,,sort of a basic advising session \Nfrom beginning to end,
Dialogue: 0,0:00:38.45,0:00:42.05,Default,,0000,0000,0000,,and share some of the associated\Nresources that go with that.
Dialogue: 0,0:00:42.05,0:00:47.03,Default,,0000,0000,0000,,Now, if you're relatively new to advising,\Nyou're going to have the opportunity
Dialogue: 0,0:00:47.03,0:00:52.14,Default,,0000,0000,0000,,to kind of connect with Nikki's office\Nfor some of their resources,
Dialogue: 0,0:00:52.14,0:00:54.19,Default,,0000,0000,0000,,and we'll get to those in just a minute.
Dialogue: 0,0:00:54.19,0:00:56.72,Default,,0000,0000,0000,,But first we're going to kind of\Njust start with the process
Dialogue: 0,0:00:56.72,0:01:01.29,Default,,0000,0000,0000,,of how do you figure out who your advisees\Nare and how to connect with them.
Dialogue: 0,0:01:01.29,0:01:05.48,Default,,0000,0000,0000,,So the easiest way to do that is\Nby going through the Portal,
Dialogue: 0,0:01:05.48,0:01:10.17,Default,,0000,0000,0000,,and if you just click on Wolf Web,\Nyou'll go to the Faculty Menu,
Dialogue: 0,0:01:10.17,0:01:14.76,Default,,0000,0000,0000,,and your advisers menu, and then you can\Njust click on your Advisee Listing.
Dialogue: 0,0:01:14.76,0:01:17.48,Default,,0000,0000,0000,,Now I'm not going to click on that right now, because I have some advisees in there
Dialogue: 0,0:01:17.48,0:01:22.53,Default,,0000,0000,0000,,and their information is confidential, but this would basically bring up a list of my advisees.
Dialogue: 0,0:01:22.53,0:01:27.41,Default,,0000,0000,0000,,And then what I normally do is, I simply\Nset up in Google Forms,
Dialogue: 0,0:01:27.41,0:01:32.15,Default,,0000,0000,0000,,I'll make a little list of an advising schedule,
Dialogue: 0,0:01:32.15,0:01:37.56,Default,,0000,0000,0000,,and what that's going to do is, I'll send \Nout the Google Forms link to my advisees,
Dialogue: 0,0:01:37.56,0:01:40.47,Default,,0000,0000,0000,,so that they can sign up for their advising time.
Dialogue: 0,0:01:40.47,0:01:45.51,Default,,0000,0000,0000,,And then they can fill that in,\Nwith the time that they want,
Dialogue: 0,0:01:45.51,0:01:49.50,Default,,0000,0000,0000,,they can edit it online, \Nthey can make changes if they need to,
Dialogue: 0,0:01:49.50,0:01:52.89,Default,,0000,0000,0000,,and it makes it really, really easy. They don't have to come in and see me to sign up.
Dialogue: 0,0:01:52.89,0:01:55.61,Default,,0000,0000,0000,,They just have to do it on the Google Form.
Dialogue: 0,0:01:55.61,0:01:57.81,Default,,0000,0000,0000,,Nikki: And then for Student Success and Advising,
Dialogue: 0,0:01:57.81,0:02:00.42,Default,,0000,0000,0000,,for any students that come in for \Nadvising through our office,
Dialogue: 0,0:02:00.42,0:02:03.46,Default,,0000,0000,0000,,we use the Wolf Connection System\Nfor our advising appointments.
Dialogue: 0,0:02:03.46,0:02:08.06,Default,,0000,0000,0000,,That is a feature that if you are\Ninterested in utilizing,
Dialogue: 0,0:02:08.06,0:02:12.97,Default,,0000,0000,0000,,we can connect our offices to see\Nabout going to get this set up.
Dialogue: 0,0:02:12.97,0:02:15.71,Default,,0000,0000,0000,,A benefit of Wolf Connection System for our office,
Dialogue: 0,0:02:15.71,0:02:18.61,Default,,0000,0000,0000,,is that it allows us to track our notes in there.
Dialogue: 0,0:02:18.61,0:02:22.24,Default,,0000,0000,0000,,It also is available if other advisers use WCS,
Dialogue: 0,0:02:22.24,0:02:25.15,Default,,0000,0000,0000,,that they can see past history with a student.
Dialogue: 0,0:02:25.15,0:02:30.22,Default,,0000,0000,0000,,But, having an online scheduling format is\Nreally beneficial for students.
Dialogue: 0,0:02:30.22,0:02:33.60,Default,,0000,0000,0000,,They can easily get in touch - they're \Nnot waiting to hear back from an email,
Dialogue: 0,0:02:33.60,0:02:36.97,Default,,0000,0000,0000,,or trying to figure out when your office hours are if they're not in one of your classes,
Dialogue: 0,0:02:36.97,0:02:42.21,Default,,0000,0000,0000,,so that way their time is set aside, so \Nthat we're able to focus on that student
Dialogue: 0,0:02:42.21,0:02:45.62,Default,,0000,0000,0000,,when they come in for advising.
Dialogue: 0,0:02:45.62,0:02:50.84,Default,,0000,0000,0000,,Erin: Ok. So at the beginning of an advising session, especially if I'm with a new student,
Dialogue: 0,0:02:50.84,0:02:54.78,Default,,0000,0000,0000,,what I like to do is make sure that I \Nhave Degree Tracks up before they come in.
Dialogue: 0,0:02:54.78,0:02:58.90,Default,,0000,0000,0000,,So, to get to Degree Tracks, you're still \Ngoing to use the Advisers Menu,
Dialogue: 0,0:02:58.90,0:03:03.16,Default,,0000,0000,0000,,and then you'll just select Degree Tracks,\Nit'll ask you for the term,
Dialogue: 0,0:03:03.16,0:03:04.79,Default,,0000,0000,0000,,and then you'll go to Degree Tracks.
Dialogue: 0,0:03:04.79,0:03:10.96,Default,,0000,0000,0000,,Now, we already have one set up. We \Nhave a simulated student account here.
Dialogue: 0,0:03:10.96,0:03:15.08,Default,,0000,0000,0000,,So, what I would do is I would take\Na look at this ahead of time,
Dialogue: 0,0:03:15.08,0:03:18.97,Default,,0000,0000,0000,,I would look at where my students are.\NAnd it'll tell me kind of where they are
Dialogue: 0,0:03:18.97,0:03:21.69,Default,,0000,0000,0000,,with their academic standing and that's an\Nimportant thing to know.
Dialogue: 0,0:03:21.69,0:03:27.78,Default,,0000,0000,0000,,And we're going to talk about what that means,\Nwhat those academic standing information means.
Dialogue: 0,0:03:27.78,0:03:31.35,Default,,0000,0000,0000,,So I'm going to let Nikki say a \Nlittle bit more about that.
Dialogue: 0,0:03:31.35,0:03:35.06,Default,,0000,0000,0000,,Nikki: So, any student at Western that is not in good standing,
Dialogue: 0,0:03:35.06,0:03:39.87,Default,,0000,0000,0000,,they could be on Academic Warning, \NProbation, Continued Probation
Dialogue: 0,0:03:39.87,0:03:43.64,Default,,0000,0000,0000,,from a past semester, or they could \Nbe on Academic Suspension.
Dialogue: 0,0:03:43.64,0:03:46.25,Default,,0000,0000,0000,,Any student that falls into \None of these categories,
Dialogue: 0,0:03:46.25,0:03:51.10,Default,,0000,0000,0000,,if you see that listed on Degree Tracks,\Nour office does advise them,
Dialogue: 0,0:03:51.10,0:03:53.83,Default,,0000,0000,0000,,and work with them to make sure that any\Nchallenges or barriers they're having,
Dialogue: 0,0:03:53.83,0:03:56.95,Default,,0000,0000,0000,,that we're connecting with resources.
Dialogue: 0,0:03:56.95,0:04:00.48,Default,,0000,0000,0000,,So I'm going to explain a little bit of\Nthe process of what our office requires
Dialogue: 0,0:04:00.48,0:04:04.75,Default,,0000,0000,0000,,of standing students, so if you see a \Nstudent that is on warning or probation
Dialogue: 0,0:04:04.75,0:04:07.85,Default,,0000,0000,0000,,or suspension, you can refer them \Nto our office, but then also you can
Dialogue: 0,0:04:07.85,0:04:10.56,Default,,0000,0000,0000,,check up and see how they're doing,\Nand see if they've connected with us,
Dialogue: 0,0:04:10.56,0:04:13.44,Default,,0000,0000,0000,,and then we kind of try to loop \Nthat full circle to refer them
Dialogue: 0,0:04:13.44,0:04:16.02,Default,,0000,0000,0000,,back to their assigned adviser.
Dialogue: 0,0:04:16.02,0:04:18.65,Default,,0000,0000,0000,,A student is placed on Academic Warning
Dialogue: 0,0:04:18.65,0:04:24.31,Default,,0000,0000,0000,,if their term GPA drops below a 2.0.\NIf they're on Academic Warning,
Dialogue: 0,0:04:24.31,0:04:28.47,Default,,0000,0000,0000,,and the following term they continue to\Nhave a term GPA of below a 2.0,
Dialogue: 0,0:04:28.47,0:04:33.00,Default,,0000,0000,0000,,they move to Academic Probation,\Nand if that happens again,
Dialogue: 0,0:04:33.00,0:04:35.48,Default,,0000,0000,0000,,they're placed on Suspension.
Dialogue: 0,0:04:35.48,0:04:40.84,Default,,0000,0000,0000,,Students that have a Warning or Probation,\Nand their next term they get above a 2.0
Dialogue: 0,0:04:40.84,0:04:44.47,Default,,0000,0000,0000,,GPA, are placed back in good standing, \Nso you may see some fluctuation,
Dialogue: 0,0:04:44.47,0:04:48.17,Default,,0000,0000,0000,,if they only take one class, or if\Nthey took it over the summer,
Dialogue: 0,0:04:48.17,0:04:52.19,Default,,0000,0000,0000,,it may change really quickly.\NWhat happens if a student is placed
Dialogue: 0,0:04:52.19,0:04:55.75,Default,,0000,0000,0000,,on Warning or Probation or Suspension, \Nis that at the end of every term,
Dialogue: 0,0:04:55.75,0:04:59.52,Default,,0000,0000,0000,,once grades have been submitted\Nto the Registrar's Office,
Dialogue: 0,0:04:59.52,0:05:02.83,Default,,0000,0000,0000,,the Registrar's Office will send \Nthe official notification
Dialogue: 0,0:05:02.83,0:05:05.67,Default,,0000,0000,0000,,to that student of what their\NAcademic Standing is and then
Dialogue: 0,0:05:05.67,0:05:09.97,Default,,0000,0000,0000,,in that notification they are referred to\Nthe Student Success and Advising Office.
Dialogue: 0,0:05:09.97,0:05:14.69,Default,,0000,0000,0000,,We have two different tracks for students\Nthat are in less than good standing,
Dialogue: 0,0:05:14.69,0:05:21.67,Default,,0000,0000,0000,,just based on, how close they are to\Nreaching academic suspension.
Dialogue: 0,0:05:21.67,0:05:24.70,Default,,0000,0000,0000,,Students on Warning have two options.\NThey can complete an online
Dialogue: 0,0:05:24.70,0:05:27.79,Default,,0000,0000,0000,,Student Success Workshop, that\Ngoes over what Warning is,
Dialogue: 0,0:05:27.79,0:05:32.25,Default,,0000,0000,0000,,and what resources are available to them,\Nbut also just refers them to our office.
Dialogue: 0,0:05:32.25,0:05:35.12,Default,,0000,0000,0000,,Or they can just meet with an\NAcademic Success Adviser.
Dialogue: 0,0:05:35.12,0:05:37.73,Default,,0000,0000,0000,,Those students who are on Academic \NProbation since it's their
Dialogue: 0,0:05:37.73,0:05:40.52,Default,,0000,0000,0000,,second term below a 2.0, \Nwe want them to come and meet
Dialogue: 0,0:05:40.52,0:05:43.89,Default,,0000,0000,0000,,with someone just to make sure that \Nwe're addressing what their needs are.
Dialogue: 0,0:05:43.89,0:05:48.19,Default,,0000,0000,0000,,Students who are on Academic Warning or\NProbation, they receive a registration
Dialogue: 0,0:05:48.19,0:05:52.43,Default,,0000,0000,0000,,hold on the first day of the term or \Nat some point after that email.
Dialogue: 0,0:05:52.43,0:05:56.15,Default,,0000,0000,0000,,And that's just an incentive for them to \Ncome and actually do the workshop
Dialogue: 0,0:05:56.15,0:05:59.16,Default,,0000,0000,0000,,or come and see us so that they know what it \Nmeans for their standing
Dialogue: 0,0:05:59.16,0:06:00.78,Default,,0000,0000,0000,,and resources to help them.
Dialogue: 0,0:06:00.78,0:06:04.32,Default,,0000,0000,0000,,If students are placed on Academic \NSuspension, they actually have
Dialogue: 0,0:06:04.32,0:06:09.44,Default,,0000,0000,0000,,to sit out for at least one term before \Nbeing able to resume classes, and if\N
Dialogue: 0,0:06:09.44,0:06:13.74,Default,,0000,0000,0000,,they happen to get a second Suspension,\Nthat they're required to sit out a year.
Dialogue: 0,0:06:13.74,0:06:17.21,Default,,0000,0000,0000,,Our office works with the students who \Nare returning after that break.
Dialogue: 0,0:06:17.21,0:06:20.100,Default,,0000,0000,0000,,They are required to take a Learning\NSeminar class their first term back,
Dialogue: 0,0:06:20.100,0:06:25.23,Default,,0000,0000,0000,,and that is taught by staff in \NStudent Success and Advising.
Dialogue: 0,0:06:25.23,0:06:30.67,Default,,0000,0000,0000,,Attached to this presentation on our\Nwebsite, there will be a handout
Dialogue: 0,0:06:30.67,0:06:34.30,Default,,0000,0000,0000,,with some helpful resources for doing\Nyour first advising session.
Dialogue: 0,0:06:34.30,0:06:39.32,Default,,0000,0000,0000,,In that resource, there'll be kind of a \None page cheat sheet
Dialogue: 0,0:06:39.32,0:06:44.69,Default,,0000,0000,0000,,for the Academic Standing flow chart, so\Nyou can also refer to that for questions
Dialogue: 0,0:06:44.69,0:06:48.54,Default,,0000,0000,0000,,on how Academic Standing works. Our \Nbiggest hope with Academic Standing is
Dialogue: 0,0:06:48.54,0:06:51.55,Default,,0000,0000,0000,,that we're just getting the student connected\Nwith all the appropriate resources
Dialogue: 0,0:06:51.55,0:06:56.17,Default,,0000,0000,0000,,and helping them overcome whatever \Nchallenges they faced in dropping below
Dialogue: 0,0:06:56.17,0:06:59.55,Default,,0000,0000,0000,,that GPA and helping them get back on track.
Dialogue: 0,0:06:59.55,0:07:04.69,Default,,0000,0000,0000,,Erin: So, a good reason to be aware of where \Nstudents are with their academic standing
Dialogue: 0,0:07:04.69,0:07:08.41,Default,,0000,0000,0000,,is because that's part of \Nthe conversation I like to have
Dialogue: 0,0:07:08.41,0:07:10.03,Default,,0000,0000,0000,,with them when they come in.
Dialogue: 0,0:07:10.03,0:07:14.22,Default,,0000,0000,0000,,So, if this is a new advisee I will \Nprobably just start with getting to know
Dialogue: 0,0:07:14.22,0:07:17.86,Default,,0000,0000,0000,,them a little bit better, \Nasking them a few questions about,
Dialogue: 0,0:07:17.86,0:07:22.41,Default,,0000,0000,0000,,sort of, what's, you know, what's brought them to college, what are their goals,
Dialogue: 0,0:07:22.41,0:07:25.90,Default,,0000,0000,0000,,what are they hoping to get out of their time here,
Dialogue: 0,0:07:25.90,0:07:28.93,Default,,0000,0000,0000,,and also to just kinda get \Na sense for who they are.
Dialogue: 0,0:07:28.93,0:07:32.98,Default,,0000,0000,0000,,And then, at the same time, \NI'm gonna walk them through
Dialogue: 0,0:07:32.98,0:07:36.53,Default,,0000,0000,0000,,the DegreeTracks system so that \Nthey know how to use it too.
Dialogue: 0,0:07:36.53,0:07:40.97,Default,,0000,0000,0000,,So DegreeTracks, and this is really important,\Nthe DegreeTracks is actually
Dialogue: 0,0:07:40.97,0:07:45.84,Default,,0000,0000,0000,,the university's official record of the \Ndegree requirements for each student.
Dialogue: 0,0:07:45.84,0:07:50.68,Default,,0000,0000,0000,,So if students want to see kind of where \Nthey are in their progress towards degree,
Dialogue: 0,0:07:50.68,0:07:53.16,Default,,0000,0000,0000,,DegreeTracks is the best place to go.
Dialogue: 0,0:07:53.16,0:07:57.48,Default,,0000,0000,0000,,The requirements in DegreeTracks align \Nto the requirements in the catalog.
Dialogue: 0,0:07:57.48,0:08:00.43,Default,,0000,0000,0000,,So if, for some reason, \Na program is looking to alter
Dialogue: 0,0:08:00.43,0:08:02.46,Default,,0000,0000,0000,,what's in DegreeTracks, they need to do that
Dialogue: 0,0:08:02.46,0:08:05.71,Default,,0000,0000,0000,,through the curriculum proposal process.
Dialogue: 0,0:08:05.71,0:08:10.82,Default,,0000,0000,0000,,Of course, what that means is sometimes \Nbetween years when there are program changes,
Dialogue: 0,0:08:10.82,0:08:16.63,Default,,0000,0000,0000,,depending on the student's catalog year, which is gonna be listed here under their Catalog Term,
Dialogue: 0,0:08:16.63,0:08:19.91,Default,,0000,0000,0000,,if they are--if the program requirements \Nhave changed and they're using
Dialogue: 0,0:08:19.91,0:08:23.51,Default,,0000,0000,0000,,a different catalog term, \Nthose may be different in DegreeTracks.
Dialogue: 0,0:08:23.51,0:08:27.95,Default,,0000,0000,0000,,So that's an important thing to be aware of.
Dialogue: 0,0:08:27.95,0:08:31.59,Default,,0000,0000,0000,,The other thing to be aware of \Nis that if a requirement is not marked
Dialogue: 0,0:08:31.59,0:08:35.14,Default,,0000,0000,0000,,as complete in DegreeTracks, \Nthis little green check box here,
Dialogue: 0,0:08:35.14,0:08:39.80,Default,,0000,0000,0000,,then it is not marked as complete \Nin the Registrar's Office.
Dialogue: 0,0:08:39.80,0:08:43.39,Default,,0000,0000,0000,,Sometimes people make \Na mistaken assumption that,
Dialogue: 0,0:08:43.39,0:08:47.28,Default,,0000,0000,0000,,well it's not marked off in DegreeTracks \Nbut the Registrar's Office knows about it.
Dialogue: 0,0:08:47.28,0:08:49.86,Default,,0000,0000,0000,,If it's not in Degree Tracks, it is a safe bet that
Dialogue: 0,0:08:49.86,0:08:53.37,Default,,0000,0000,0000,,the Registrar's Office does not \Nhave it recorded as well.
Dialogue: 0,0:08:53.37,0:08:58.97,Default,,0000,0000,0000,,The blue sort of squiggle here, \Nwhat that shows is a degree requirement
Dialogue: 0,0:08:58.97,0:09:03.09,Default,,0000,0000,0000,,that's in progress, and then if it's red\Nand not filled in then we know that
Dialogue: 0,0:09:03.09,0:09:05.75,Default,,0000,0000,0000,,that requirement is not quite complete.
Dialogue: 0,0:09:05.75,0:09:08.66,Default,,0000,0000,0000,,So those are things to sort of \Nwork students through.
Dialogue: 0,0:09:08.66,0:09:12.39,Default,,0000,0000,0000,,Now sometimes it's necessary to make \Nan exception or a substitution.
Dialogue: 0,0:09:12.39,0:09:15.75,Default,,0000,0000,0000,,For example, if a student transfers something in,
Dialogue: 0,0:09:15.75,0:09:19.73,Default,,0000,0000,0000,,so here we have some students who \Ntransferred in some biology classes,
Dialogue: 0,0:09:19.73,0:09:23.31,Default,,0000,0000,0000,,these are articulated from Chemeketa, \Nbut let's imagine that a student transferred
Dialogue: 0,0:09:23.31,0:09:26.18,Default,,0000,0000,0000,,something in from a college on the \Neast coast where we don't have
Dialogue: 0,0:09:26.18,0:09:30.42,Default,,0000,0000,0000,,an articulation agreement, \Nif someone is making a substitution
Dialogue: 0,0:09:30.42,0:09:34.76,Default,,0000,0000,0000,,or an exception to a requirement here \Nthat's usually a department head
Dialogue: 0,0:09:34.76,0:09:39.03,Default,,0000,0000,0000,,or a division chair, somebody like that, \Nthat's gonna be noted in here as well,
Dialogue: 0,0:09:39.03,0:09:42.35,Default,,0000,0000,0000,,so that is something that students can look for.
Dialogue: 0,0:09:42.35,0:09:45.04,Default,,0000,0000,0000,,And so those can be made in DegreeTracks.
Dialogue: 0,0:09:45.04,0:09:48.85,Default,,0000,0000,0000,,One thing to be aware of is that if \Nan exception is entered in DegreeTracks,
Dialogue: 0,0:09:48.85,0:09:52.82,Default,,0000,0000,0000,,it does not affect the prerequisites at registration,
Dialogue: 0,0:09:52.82,0:09:57.56,Default,,0000,0000,0000,,so a student may still have to \Nget that blue add/drop form signed
Dialogue: 0,0:09:57.56,0:10:02.20,Default,,0000,0000,0000,,if they don't have a prerequisite, even though that is checked off in DegreeTracks.
Dialogue: 0,0:10:02.20,0:10:05.08,Default,,0000,0000,0000,,So that is one little funny quirk there.
Dialogue: 0,0:10:05.08,0:10:08.63,Default,,0000,0000,0000,,So, I like to go over kind of all \Nof the basics of DegreeTracks
Dialogue: 0,0:10:08.63,0:10:12.63,Default,,0000,0000,0000,,with students so that they know how \Nto read this and interpret it, and then,
Dialogue: 0,0:10:12.63,0:10:16.38,Default,,0000,0000,0000,,as we talk about their plans for the academic year,
Dialogue: 0,0:10:16.38,0:10:20.90,Default,,0000,0000,0000,,what I will do is I will add notes in DegreeTracks,
Dialogue: 0,0:10:20.90,0:10:23.65,Default,,0000,0000,0000,,and I just do that by adding a note.
Dialogue: 0,0:10:23.65,0:10:28.95,Default,,0000,0000,0000,,You can choose a pre-defined note, \Nbut what I usually do is I like to kind of
Dialogue: 0,0:10:28.95,0:10:33.79,Default,,0000,0000,0000,,do a custom note, and I might describe \Nwhat the student, what classes
Dialogue: 0,0:10:33.79,0:10:38.74,Default,,0000,0000,0000,,we talked about, if I recommended they \Ntake a placement test before next term,
Dialogue: 0,0:10:38.74,0:10:42.58,Default,,0000,0000,0000,,something along those lines, \Nand what's really great is I can always
Dialogue: 0,0:10:42.58,0:10:45.48,Default,,0000,0000,0000,,go back to those notes, but so can the student,
Dialogue: 0,0:10:45.48,0:10:48.44,Default,,0000,0000,0000,,so it's of course really important \Nto remember that your student advisees
Dialogue: 0,0:10:48.44,0:10:50.87,Default,,0000,0000,0000,,can see everything that you put in these notes.
Dialogue: 0,0:10:50.87,0:10:53.73,Default,,0000,0000,0000,,So if they are frustrating you, \Nmaybe that's something
Dialogue: 0,0:10:53.73,0:10:56.22,Default,,0000,0000,0000,,to write down some place else.
Dialogue: 0,0:10:56.22,0:10:59.81,Default,,0000,0000,0000,,But the other thing that's nice \Nhere is if a student decides
Dialogue: 0,0:10:59.81,0:11:04.09,Default,,0000,0000,0000,,to change their major, \Nor change their advising plans,
Dialogue: 0,0:11:04.09,0:11:08.70,Default,,0000,0000,0000,,then as they move forward, their new adviser will also have access to these notes.
Dialogue: 0,0:11:10.54,0:11:13.11,Default,,0000,0000,0000,,Nikki: Just a note on the note section,
Dialogue: 0,0:11:13.11,0:11:17.71,Default,,0000,0000,0000,,oftentimes there will come a situation \Nin the future where a student
Dialogue: 0,0:11:17.71,0:11:22.85,Default,,0000,0000,0000,,will look back and say, \N"Well my adviser told me A, B, and C",
Dialogue: 0,0:11:22.85,0:11:25.16,Default,,0000,0000,0000,,and it's really helpful to have those \Nnotes written down at the time
Dialogue: 0,0:11:25.16,0:11:28.71,Default,,0000,0000,0000,,so that it doesn't become a \N"he said, she said" scenario.
Dialogue: 0,0:11:28.71,0:11:33.59,Default,,0000,0000,0000,,So I use notes, not only for you know, \Na resource for the student
Dialogue: 0,0:11:33.59,0:11:36.33,Default,,0000,0000,0000,,and when they come back to meet with me, \Nbut also as we talked about
Dialogue: 0,0:11:36.33,0:11:39.68,Default,,0000,0000,0000,,degree requirements and things they need \Nto get done, like prerequisites
Dialogue: 0,0:11:39.68,0:11:42.58,Default,,0000,0000,0000,,or specific graduation requirements,\Nthat I can look back and say,
Dialogue: 0,0:11:42.58,0:11:45.93,Default,,0000,0000,0000,,"Look on this date is when we \Ndiscussed these requirements",
Dialogue: 0,0:11:45.93,0:11:49.59,Default,,0000,0000,0000,,so that's recorded if it ever, \Na student ever tries to petition it
Dialogue: 0,0:11:49.59,0:11:51.64,Default,,0000,0000,0000,,or question it down the road.
Dialogue: 0,0:11:51.64,0:11:55.35,Default,,0000,0000,0000,,The thing I also like to do with the notes is, as
Dialogue: 0,0:11:55.35,0:11:59.19,Default,,0000,0000,0000,,Erin mentioned, those introductory \Nconversations asking about why
Dialogue: 0,0:11:59.19,0:12:02.06,Default,,0000,0000,0000,,they're at Western, or what their career goals are,
Dialogue: 0,0:12:02.06,0:12:05.44,Default,,0000,0000,0000,,the next time the student comes in \NI can review those notes before they come
Dialogue: 0,0:12:05.44,0:12:09.88,Default,,0000,0000,0000,,in and ask them kind of a follow-up \Non our conversations from last time.
Dialogue: 0,0:12:09.88,0:12:12.82,Default,,0000,0000,0000,,I get really funny reactions from students\Nwhen I do that because
Dialogue: 0,0:12:12.82,0:12:16.58,Default,,0000,0000,0000,,they think I have this great memory, \Nand that I just pulled that off
Dialogue: 0,0:12:16.58,0:12:19.04,Default,,0000,0000,0000,,the top of my hat, but really I \Njust pulled it from their notes,
Dialogue: 0,0:12:19.04,0:12:21.68,Default,,0000,0000,0000,,but it really helps me keep that \Nsense of connection with the students
Dialogue: 0,0:12:21.68,0:12:25.42,Default,,0000,0000,0000,,as we move forward, that they really do \Nfeel like I care about what's going on
Dialogue: 0,0:12:25.42,0:12:28.36,Default,,0000,0000,0000,,in their life, and I care about what \Nthey're doing with their degree,
Dialogue: 0,0:12:28.36,0:12:32.46,Default,,0000,0000,0000,,and so as we move further along their degree path
Dialogue: 0,0:12:32.46,0:12:35.98,Default,,0000,0000,0000,,and away from more of the new student,
Dialogue: 0,0:12:35.98,0:12:38.70,Default,,0000,0000,0000,,where we have to go through this is\NDegreeTracks, these are your generals,
Dialogue: 0,0:12:38.70,0:12:41.04,Default,,0000,0000,0000,,these are your major requirements, \Nand we move more into how do we
Dialogue: 0,0:12:41.04,0:12:47.45,Default,,0000,0000,0000,,prepare you for graduation or graduate \Nschool or internships that we've developed
Dialogue: 0,0:12:47.45,0:12:50.77,Default,,0000,0000,0000,,that rapport over time \Nand we can kind of shift that focus.
Dialogue: 0,0:12:50.77,0:12:54.72,Default,,0000,0000,0000,,DegreeTracks is a really great tool \Nand my expectation when I advise
Dialogue: 0,0:12:54.72,0:12:58.14,Default,,0000,0000,0000,,is early on I'll teach students \Nvery much how to use it,
Dialogue: 0,0:12:58.14,0:13:02.28,Default,,0000,0000,0000,,but then over time I want them to be \Nusing it themselves and then coming to me
Dialogue: 0,0:13:02.28,0:13:06.27,Default,,0000,0000,0000,,with questions, rather than just them \Nassuming that I'm going to tell them.
Dialogue: 0,0:13:06.27,0:13:10.43,Default,,0000,0000,0000,,One area I think that is not very obvious \Nfor students that I always
Dialogue: 0,0:13:10.43,0:13:13.39,Default,,0000,0000,0000,,like to point out is right here at the top\Nof the screen where it has the
Dialogue: 0,0:13:13.39,0:13:19.10,Default,,0000,0000,0000,,degree requirements, I think it's fairly \Nstraightforward to explain like
Dialogue: 0,0:13:19.10,0:13:21.44,Default,,0000,0000,0000,,the check boxes and you haven't \Nmet these degrees,
Dialogue: 0,0:13:21.44,0:13:24.59,Default,,0000,0000,0000,,but a lot of students aren't aware \Nthat you need 180 credits to graduate
Dialogue: 0,0:13:24.59,0:13:28.88,Default,,0000,0000,0000,,and you have to have so many upper \Ndivision credits and if they're a transfer
Dialogue: 0,0:13:28.88,0:13:33.29,Default,,0000,0000,0000,,student they have to have 45 of their \Nlast credits at Western for that to count
Dialogue: 0,0:13:33.29,0:13:37.12,Default,,0000,0000,0000,,and so they're not reaching \Ngraduation and having 11
Dialogue: 0,0:13:37.12,0:13:40.42,Default,,0000,0000,0000,,elective credits to graduate, \Nbut their lower division electives
Dialogue: 0,0:13:40.42,0:13:42.95,Default,,0000,0000,0000,,didn't count because they \Nweren't the upper division.
Dialogue: 0,0:13:42.95,0:13:47.23,Default,,0000,0000,0000,,So that's an area both Erin and I really\Ntry to make sure students
Dialogue: 0,0:13:47.23,0:13:51.97,Default,,0000,0000,0000,,are aware of very early on that's \Nnot kind of a checklist type.
Dialogue: 0,0:13:51.97,0:13:56.66,Default,,0000,0000,0000,,The other feature of DegreeWorks, \NDegreeTracks, that I use fairly regularly
Dialogue: 0,0:13:56.66,0:14:00.21,Default,,0000,0000,0000,,is over on the left-hand side \Nthere's this "What If" option.
Dialogue: 0,0:14:00.21,0:14:04.21,Default,,0000,0000,0000,,This is really helpful if a student \Nis not 100% sure if the major
Dialogue: 0,0:14:04.21,0:14:09.45,Default,,0000,0000,0000,,they're currently in is the right fit, \Nor if they want to add a minor,
Dialogue: 0,0:14:09.45,0:14:13.95,Default,,0000,0000,0000,,and this allows them to add whatever \Nchanges they would wanna make
Dialogue: 0,0:14:13.95,0:14:17.68,Default,,0000,0000,0000,,and see what their worksheet would \Nlook like under the new requirements.
Dialogue: 0,0:14:17.68,0:14:20.89,Default,,0000,0000,0000,,Now in this test environment it \Ndoesn't let us pick the major or minor,
Dialogue: 0,0:14:20.89,0:14:24.02,Default,,0000,0000,0000,,but what you would typically do, and \Nthe student is able to do this as well,
Dialogue: 0,0:14:24.02,0:14:28.51,Default,,0000,0000,0000,,so usually I'll just show them how to do it \Nand allow them to go and do it themselves
Dialogue: 0,0:14:28.51,0:14:33.28,Default,,0000,0000,0000,,is under the "Select Additional Areas" \Nunder the primary--make sure you pick
Dialogue: 0,0:14:33.28,0:14:37.59,Default,,0000,0000,0000,,the most recent academic year, \Nand then under the major, select
Dialogue: 0,0:14:37.59,0:14:43.46,Default,,0000,0000,0000,,the most recent one and then \Nyou can also add a minor or a concentration.
Dialogue: 0,0:14:43.46,0:14:45.91,Default,,0000,0000,0000,,They'll show up under the chosen \Narea of study drop list
Dialogue: 0,0:14:45.91,0:14:48.22,Default,,0000,0000,0000,,and once they have shown up \Nthere you go back up
Dialogue: 0,0:14:48.22,0:14:50.73,Default,,0000,0000,0000,,to the process "What If" button at the top.
Dialogue: 0,0:14:50.73,0:14:53.66,Default,,0000,0000,0000,,And it will look the exact same as their \Ncurrent worksheet just with
Dialogue: 0,0:14:53.66,0:14:55.87,Default,,0000,0000,0000,,the updated information, \Nso the student will be able to see
Dialogue: 0,0:14:55.87,0:14:58.42,Default,,0000,0000,0000,,how close they may be to \Nfinishing a minor in one area,
Dialogue: 0,0:14:58.42,0:15:01.36,Default,,0000,0000,0000,,or how close they may be if they \Ndecide to switch majors so that
Dialogue: 0,0:15:01.36,0:15:06.12,Default,,0000,0000,0000,,can be a really helpful feature if, \Nor another option is if they're pre-major.
Dialogue: 0,0:15:06.12,0:15:10.96,Default,,0000,0000,0000,,For example, if they're currently looking \Nat going to pre-nursing but they
Dialogue: 0,0:15:10.96,0:15:14.61,Default,,0000,0000,0000,,want to maybe have a backup degree \Nlike biology or something else,
Dialogue: 0,0:15:14.61,0:15:18.69,Default,,0000,0000,0000,,you can do a What If for if they stay \Nin your major that they have a plan
Dialogue: 0,0:15:18.69,0:15:21.88,Default,,0000,0000,0000,,of what they should be working on \Nwhile they're maybe pursuing
Dialogue: 0,0:15:21.88,0:15:24.62,Default,,0000,0000,0000,,alternative plans at the same time.
Dialogue: 0,0:15:24.95,0:15:26.74,Default,,0000,0000,0000,,Erin: Yeah, and this brings up a really good point.
Dialogue: 0,0:15:26.74,0:15:29.64,Default,,0000,0000,0000,,One of the conversations I \Nregularly have with students,
Dialogue: 0,0:15:29.64,0:15:34.08,Default,,0000,0000,0000,,especially early in their degree process \Nis oftentimes they will come in
Dialogue: 0,0:15:34.08,0:15:36.88,Default,,0000,0000,0000,,and I will simply ask them you know, \N"How are things?
Dialogue: 0,0:15:36.88,0:15:38.90,Default,,0000,0000,0000,,How are things going with your major right now?
Dialogue: 0,0:15:38.90,0:15:41.24,Default,,0000,0000,0000,,Tell me a little about your classes."
Dialogue: 0,0:15:41.24,0:15:44.30,Default,,0000,0000,0000,,And that gives us an opportunity \Nto have some conversations,
Dialogue: 0,0:15:44.30,0:15:48.06,Default,,0000,0000,0000,,especially when they start to recognize that maybe
Dialogue: 0,0:15:48.06,0:15:50.56,Default,,0000,0000,0000,,they want to make a change to their major.
Dialogue: 0,0:15:50.56,0:15:53.53,Default,,0000,0000,0000,,And that can be a really important conversation.
Dialogue: 0,0:15:53.53,0:15:57.70,Default,,0000,0000,0000,,I find oftentimes students aren't \Nalways comfortable opening
Dialogue: 0,0:15:57.70,0:16:02.32,Default,,0000,0000,0000,,that conversation because they \Nmistakenly feel like they have to stay
Dialogue: 0,0:16:02.32,0:16:04.38,Default,,0000,0000,0000,,committed to their major.
Dialogue: 0,0:16:04.38,0:16:07.52,Default,,0000,0000,0000,,I have had several students worry \Nthat they would hurt my feelings
Dialogue: 0,0:16:07.52,0:16:09.46,Default,,0000,0000,0000,,by wanting to change majors.
Dialogue: 0,0:16:09.46,0:16:12.21,Default,,0000,0000,0000,,So by opening that conversation \Nwith them I think it gives them
Dialogue: 0,0:16:12.21,0:16:17.18,Default,,0000,0000,0000,,an opportunity to kind of ask \Nthe questions that they need to ask,
Dialogue: 0,0:16:17.18,0:16:21.99,Default,,0000,0000,0000,,and then we have the opportunity \Nto investigate what happens when
Dialogue: 0,0:16:21.99,0:16:25.02,Default,,0000,0000,0000,,we want to make a change to a major.
Dialogue: 0,0:16:25.02,0:16:30.80,Default,,0000,0000,0000,,And so, the way to do that is the \Nuniversity Registrar's Office,
Dialogue: 0,0:16:30.80,0:16:39.53,Default,,0000,0000,0000,,if you go to "Forms", there is a form, \Nthe "Major/Minor/Adviser Change Form"
Dialogue: 0,0:16:39.53,0:16:41.32,Default,,0000,0000,0000,,which is a PDF.
Dialogue: 0,0:16:41.32,0:16:43.74,Default,,0000,0000,0000,,I think I'm clicking the right button.
Dialogue: 0,0:16:43.74,0:16:48.78,Default,,0000,0000,0000,,And so, this is an opportunity if students \Ndo decide they wanna change their major,
Dialogue: 0,0:16:48.78,0:16:53.86,Default,,0000,0000,0000,,or add a minor, or perhaps they want \Nto choose a different catalog year
Dialogue: 0,0:16:53.86,0:16:57.35,Default,,0000,0000,0000,,because they want some, \Nthe major was just updated this year
Dialogue: 0,0:16:57.35,0:16:59.84,Default,,0000,0000,0000,,and they wanna come in under those requirements.
Dialogue: 0,0:16:59.84,0:17:02.48,Default,,0000,0000,0000,,This is the form that you use to do that.
Dialogue: 0,0:17:02.48,0:17:05.71,Default,,0000,0000,0000,,It's really straightforward, it's \Nform-fillable, put all the
Dialogue: 0,0:17:05.71,0:17:10.23,Default,,0000,0000,0000,,student information up here, \Ndepending on what they're doing
Dialogue: 0,0:17:10.23,0:17:12.43,Default,,0000,0000,0000,,you just mark all the intended changes.
Dialogue: 0,0:17:12.43,0:17:16.01,Default,,0000,0000,0000,,Most frequently for me, that's a change of major.
Dialogue: 0,0:17:16.01,0:17:20.23,Default,,0000,0000,0000,,Occasionally it's a change of catalog \Nyear, because I advise pre-biology
Dialogue: 0,0:17:20.23,0:17:23.70,Default,,0000,0000,0000,,sometimes it's also a change of advisor.
Dialogue: 0,0:17:23.70,0:17:27.37,Default,,0000,0000,0000,,And then you can make a note of what \Ntheir major is, and then what happens
Dialogue: 0,0:17:27.37,0:17:35.11,Default,,0000,0000,0000,,down here is this is going to be listed \Nand signed by the advisor for the major
Dialogue: 0,0:17:35.11,0:17:37.40,Default,,0000,0000,0000,,that they are switching into.
Dialogue: 0,0:17:37.40,0:17:41.09,Default,,0000,0000,0000,,So if they come to see me because they \Nwant to switch into biology I would
Dialogue: 0,0:17:41.09,0:17:43.45,Default,,0000,0000,0000,,complete this and sign off on it for them.
Dialogue: 0,0:17:43.45,0:17:48.01,Default,,0000,0000,0000,,But if they are wanting to leave biology, \NI might get them--help them get started
Dialogue: 0,0:17:48.01,0:17:53.81,Default,,0000,0000,0000,,with this, but ultimately they are going \Nto need to go to whatever department
Dialogue: 0,0:17:53.81,0:17:57.04,Default,,0000,0000,0000,,program is going to be taking them in.
Dialogue: 0,0:17:57.04,0:18:01.47,Default,,0000,0000,0000,,And if you're not sure about that there's \Na really good way to find out,
Dialogue: 0,0:18:01.47,0:18:06.86,Default,,0000,0000,0000,,and that's through the Student \NSuccess and Advising Office website,
Dialogue: 0,0:18:06.86,0:18:10.42,Default,,0000,0000,0000,,and there's this advising contact sheet.
Dialogue: 0,0:18:10.42,0:18:15.08,Default,,0000,0000,0000,,So let's imagine we wanted to find out \Nwho a student needed for biology,
Dialogue: 0,0:18:15.08,0:18:19.38,Default,,0000,0000,0000,,it's got all the information, \NCinda DeVoe is our academic
Dialogue: 0,0:18:19.38,0:18:24.71,Default,,0000,0000,0000,,program administrator, \Nwe're gonna give her those forms to file.
Dialogue: 0,0:18:24.71,0:18:27.77,Default,,0000,0000,0000,,But then we can see who all the \Ndifferent advisers are as well.
Dialogue: 0,0:18:27.77,0:18:33.26,Default,,0000,0000,0000,,So, if for example, a student is \Ninterested in pre-med we'd wanna
Dialogue: 0,0:18:33.26,0:18:35.49,Default,,0000,0000,0000,,make sure they go see Dr. Baltzley.
Dialogue: 0,0:18:35.49,0:18:38.33,Default,,0000,0000,0000,,If they're not sure he would also \Nbe a good person to talk to because
Dialogue: 0,0:18:38.33,0:18:39.98,Default,,0000,0000,0000,,he's the department head.
Dialogue: 0,0:18:39.98,0:18:42.55,Default,,0000,0000,0000,,But let's say maybe a student \Nis interested in botany,
Dialogue: 0,0:18:42.55,0:18:44.68,Default,,0000,0000,0000,,that would be perhaps Dr. Howard.
Dialogue: 0,0:18:44.68,0:18:47.51,Default,,0000,0000,0000,,So this gives you an opportunity \Nto kind of help them so that
Dialogue: 0,0:18:47.51,0:18:49.56,Default,,0000,0000,0000,,they're not chasing around \Nall over campus.
Dialogue: 0,0:18:49.56,0:18:51.96,Default,,0000,0000,0000,,This is a really helpful resource.
Dialogue: 0,0:18:52.68,0:18:56.13,Default,,0000,0000,0000,,[Nikki]\NAnd with the changing majors,
Dialogue: 0,0:18:56.13,0:18:59.70,Default,,0000,0000,0000,,once the student has taken the new form \Nto the correct department,
Dialogue: 0,0:18:59.70,0:19:06.18,Default,,0000,0000,0000,,that department will assign the student \Nan advisor and get the form
Dialogue: 0,0:19:06.18,0:19:09.43,Default,,0000,0000,0000,,over to the Registrar's office so that \Nthe student's curriculum is changed
Dialogue: 0,0:19:09.43,0:19:12.86,Default,,0000,0000,0000,,so that way their DegreeTracks \Nshows up accurately.
Dialogue: 0,0:19:12.86,0:19:15.86,Default,,0000,0000,0000,,Couple things of note with \Nthe change of major form
Dialogue: 0,0:19:15.86,0:19:19.91,Default,,0000,0000,0000,,is I try to keep copies of them.
Dialogue: 0,0:19:19.91,0:19:22.94,Default,,0000,0000,0000,,Often times if it doesn't make it \Nfrom the department to the
Dialogue: 0,0:19:22.94,0:19:25.02,Default,,0000,0000,0000,,Registrar's Office and the student \Nis emailing saying,
Dialogue: 0,0:19:25.02,0:19:27.26,Default,,0000,0000,0000,,"Why hasn't my DegreeTracks updated?"
Dialogue: 0,0:19:27.26,0:19:29.76,Default,,0000,0000,0000,,Or they haven't been assigned \Nto you as an advisee,
Dialogue: 0,0:19:29.76,0:19:32.50,Default,,0000,0000,0000,,that can cause some frustration \Nso keeping record of when that
Dialogue: 0,0:19:32.50,0:19:35.22,Default,,0000,0000,0000,,was submitted so that you \Ncan quickly submit it again.
Dialogue: 0,0:19:35.22,0:19:38.96,Default,,0000,0000,0000,,One thing to note is if the student \Nis coming to you and they want to change
Dialogue: 0,0:19:38.96,0:19:42.54,Default,,0000,0000,0000,,into your major, \Nand they have an advising hold,
Dialogue: 0,0:19:42.54,0:19:46.53,Default,,0000,0000,0000,,you may not be able to remove \Nthat hold right away.
Dialogue: 0,0:19:46.53,0:19:49.66,Default,,0000,0000,0000,,One thing to note with \NWestern Oregon University is we do
Dialogue: 0,0:19:49.66,0:19:53.05,Default,,0000,0000,0000,,require every student every term \Nto meet with their assigned
Dialogue: 0,0:19:53.05,0:19:58.57,Default,,0000,0000,0000,,academic advisor so their changing majors \Nand that assigned adviser changes
Dialogue: 0,0:19:58.57,0:20:04.62,Default,,0000,0000,0000,,then that may require a little bit \Nof emailing with their current advisor.
Dialogue: 0,0:20:04.62,0:20:10.91,Default,,0000,0000,0000,,And Erin pulled up the advisor menu again \Nand when you have a student you want
Dialogue: 0,0:20:10.91,0:20:15.36,Default,,0000,0000,0000,,to remove a hold for you go \Nto the same advisor menu,
Dialogue: 0,0:20:15.36,0:20:18.77,Default,,0000,0000,0000,,instead of going to advisee listing you \Ngo to remove advisor hold
Dialogue: 0,0:20:18.77,0:20:22.44,Default,,0000,0000,0000,,and they'll be a check box there you \Ncan select advisee's name and remove it
Dialogue: 0,0:20:22.44,0:20:24.16,Default,,0000,0000,0000,,after you've met with them.
Dialogue: 0,0:20:24.16,0:20:27.02,Default,,0000,0000,0000,,There is a search bar you can \Nenter a student's information,
Dialogue: 0,0:20:27.02,0:20:31.13,Default,,0000,0000,0000,,but if you get an error that says, "You \Ndo not have access to remove this hold",
Dialogue: 0,0:20:31.13,0:20:34.03,Default,,0000,0000,0000,,that's because you haven't been \Nassigned as the advisor yet,
Dialogue: 0,0:20:34.03,0:20:39.94,Default,,0000,0000,0000,,then you can often times I'm just \Ncalling whoever their past advisor
Dialogue: 0,0:20:39.94,0:20:41.67,Default,,0000,0000,0000,,was and just say, \N"We met.
Dialogue: 0,0:20:41.67,0:20:45.25,Default,,0000,0000,0000,,We're changing their major. \NCan you remove the hold?"
Dialogue: 0,0:20:45.25,0:20:47.82,Default,,0000,0000,0000,,On kind of that same note, \Nif a student knows that their
Dialogue: 0,0:20:47.82,0:20:51.15,Default,,0000,0000,0000,,current major is not a good fit, \Nthat they don't quite have a,
Dialogue: 0,0:20:51.15,0:20:55.99,Default,,0000,0000,0000,,"What next?",\Nthey're not necessarily need to stay
Dialogue: 0,0:20:55.99,0:21:00.29,Default,,0000,0000,0000,,in their current major that \Nis one of the resources the
Dialogue: 0,0:21:00.29,0:21:03.16,Default,,0000,0000,0000,,Student Success and Advising Office \Nprovides at Western
Dialogue: 0,0:21:03.16,0:21:06.01,Default,,0000,0000,0000,,is advising students who are exploratory.
Dialogue: 0,0:21:06.01,0:21:09.16,Default,,0000,0000,0000,,And just in case you \Ncan't see it on the slide,
Dialogue: 0,0:21:09.16,0:21:14.12,Default,,0000,0000,0000,,the website for Student Success \Nand Advising is wou.edu/advising.
Dialogue: 0,0:21:14.12,0:21:18.10,Default,,0000,0000,0000,,We have academic success advisors \Nwho are specifically focused on advising
Dialogue: 0,0:21:18.10,0:21:22.56,Default,,0000,0000,0000,,exploratory students, and this is a big \Narea that we wanna make sure students
Dialogue: 0,0:21:22.56,0:21:25.11,Default,,0000,0000,0000,,know it's OK that students don't know \Nwhat they wanna do yet.
Dialogue: 0,0:21:25.11,0:21:29.44,Default,,0000,0000,0000,,We'd rather them start the process \Nof exploring earlier and be OK with that
Dialogue: 0,0:21:29.44,0:21:32.06,Default,,0000,0000,0000,,uncertainty so that they make a good \Ndecision, then staying in
Dialogue: 0,0:21:32.06,0:21:35.37,Default,,0000,0000,0000,,the wrong major too long, \Nand then maybe having it effect
Dialogue: 0,0:21:35.37,0:21:38.24,Default,,0000,0000,0000,,their GPA because their classes \Ndidn't go very well,
Dialogue: 0,0:21:38.24,0:21:41.69,Default,,0000,0000,0000,,or they get two years into a major \Nand realize it's not a good fit.
Dialogue: 0,0:21:41.69,0:21:45.73,Default,,0000,0000,0000,,So if any students are just not sure, \Nthey have questions definitely
Dialogue: 0,0:21:45.73,0:21:48.70,Default,,0000,0000,0000,,having that conversation about \Nwhy maybe it's not a good fit,
Dialogue: 0,0:21:48.70,0:21:53.24,Default,,0000,0000,0000,,but then if they need to have further \Nconversation that's outside the realm
Dialogue: 0,0:21:53.24,0:21:56.26,Default,,0000,0000,0000,,of knowledge area and they don't \Nhave a direct area we welcome
Dialogue: 0,0:21:56.26,0:21:59.78,Default,,0000,0000,0000,,them to come see an advisor in office.
Dialogue: 0,0:21:59.78,0:22:02.34,Default,,0000,0000,0000,,We can actually change their major \Nto "Exploratory" while their exploring
Dialogue: 0,0:22:02.34,0:22:04.84,Default,,0000,0000,0000,,so they will have an \Nassigned adviser in our office,
Dialogue: 0,0:22:04.84,0:22:08.60,Default,,0000,0000,0000,,and we work very closely with various \Nresources and opportunities on campus
Dialogue: 0,0:22:08.60,0:22:13.06,Default,,0000,0000,0000,,and do training to really help these \Nstudents have opportunities to explore,
Dialogue: 0,0:22:13.06,0:22:17.72,Default,,0000,0000,0000,,so there are definitely is an area \NI encourage students to be willing
Dialogue: 0,0:22:17.72,0:22:22.88,Default,,0000,0000,0000,,to explore and usually they end up \Ndoing better if they do that earlier.
Dialogue: 0,0:22:22.88,0:22:25.43,Default,,0000,0000,0000,,So if you have any students \Nthat they're not doing well,
Dialogue: 0,0:22:25.43,0:22:28.14,Default,,0000,0000,0000,,it's not a good fit, but they just don't \Nreally know what they wanna do
Dialogue: 0,0:22:28.14,0:22:32.02,Default,,0000,0000,0000,,or what the next step would be, \Nthat is a great opportunity
Dialogue: 0,0:22:32.02,0:22:35.52,Default,,0000,0000,0000,,for us to connect with our office.
Dialogue: 0,0:22:35.52,0:22:38.07,Default,,0000,0000,0000,,[Erin]\NHowever, at some point the students
Dialogue: 0,0:22:38.07,0:22:40.37,Default,,0000,0000,0000,,are going to pick a major that's \Na good fit for them,
Dialogue: 0,0:22:40.37,0:22:44.53,Default,,0000,0000,0000,,they're gonna stick with that major, \Nand they're gonna approach
Dialogue: 0,0:22:44.53,0:22:46.19,Default,,0000,0000,0000,,their graduation day.
Dialogue: 0,0:22:46.19,0:22:48.81,Default,,0000,0000,0000,,So at that point, again, \None of the things I wanna make sure
Dialogue: 0,0:22:48.81,0:22:53.78,Default,,0000,0000,0000,,I do is I'm double checking that they have\Nall of their requirements checked off.
Dialogue: 0,0:22:53.78,0:22:56.53,Default,,0000,0000,0000,,One of the things that's really \Nnice especially as they get close
Dialogue: 0,0:22:56.53,0:23:00.37,Default,,0000,0000,0000,,and we use DegreeTracks is if \Nthey want to, for example,
Dialogue: 0,0:23:00.37,0:23:03.21,Default,,0000,0000,0000,,figure out remaining requirements \Nlike maybe I have a student
Dialogue: 0,0:23:03.21,0:23:10.07,Default,,0000,0000,0000,,who still needs to take their PE 131 \Nthey can check on this box
Dialogue: 0,0:23:10.07,0:23:13.68,Default,,0000,0000,0000,,and it'll pop up and it'll tell them \Nwhat the class is and it will give
Dialogue: 0,0:23:13.68,0:23:15.55,Default,,0000,0000,0000,,them a historic record of when \Nit has been offered.
Dialogue: 0,0:23:15.55,0:23:17.31,Default,,0000,0000,0000,,So they're likely to see here, \N"Oh, this class
Dialogue: 0,0:23:17.31,0:23:20.83,Default,,0000,0000,0000,,is offered pretty regularly. I shouldn't\Nhave any trouble picking it up."
Dialogue: 0,0:23:20.83,0:23:24.62,Default,,0000,0000,0000,,As opposed to a class that might \Nnot be offered all that regularly.
Dialogue: 0,0:23:24.62,0:23:26.42,Default,,0000,0000,0000,,So that can be really handy.
Dialogue: 0,0:23:26.42,0:23:29.88,Default,,0000,0000,0000,,The other thing that's great is that \Nthe Student Success and Advising Office
Dialogue: 0,0:23:29.88,0:23:34.70,Default,,0000,0000,0000,,does provide guides to advising the \Nliberal arts core curriculum so students
Dialogue: 0,0:23:34.70,0:23:38.51,Default,,0000,0000,0000,,can look at those and see \Nwhat classes they need, as well.
Dialogue: 0,0:23:38.51,0:23:41.99,Default,,0000,0000,0000,,As the new general education program \Ncomes online we will have
Dialogue: 0,0:23:41.99,0:23:45.47,Default,,0000,0000,0000,,similar guides to advising \Nthat particular program.
Dialogue: 0,0:23:45.47,0:23:47.38,Default,,0000,0000,0000,,[Nikki]\NAnd the current guide is included
Dialogue: 0,0:23:47.38,0:23:51.79,Default,,0000,0000,0000,,in the handout on our website \Nso that's attached with this presentation.
Dialogue: 0,0:23:52.61,0:23:54.85,Default,,0000,0000,0000,,[Erin]\NSo, but in the meantime as students
Dialogue: 0,0:23:54.85,0:23:59.33,Default,,0000,0000,0000,,get closer and closer they're going \Nto want to prepare for graduation.
Dialogue: 0,0:23:59.33,0:24:03.55,Default,,0000,0000,0000,,And the easiest way to do that \Nis to send them back to the university
Dialogue: 0,0:24:03.55,0:24:07.89,Default,,0000,0000,0000,,Registrar's Office website and there's \Nthis fantastic turn-by-turn steps
Dialogue: 0,0:24:07.89,0:24:10.77,Default,,0000,0000,0000,,to graduation for undergraduate students.
Dialogue: 0,0:24:10.77,0:24:14.22,Default,,0000,0000,0000,,So making sure that they're aware \Nthat two terms before their graduation
Dialogue: 0,0:24:14.22,0:24:18.26,Default,,0000,0000,0000,,term they should be applying to graduate, \Nreminding them to always double check
Dialogue: 0,0:24:18.26,0:24:21.14,Default,,0000,0000,0000,,with their advisor's to make sure they \Nhave everything checked off
Dialogue: 0,0:24:21.14,0:24:25.00,Default,,0000,0000,0000,,in DegreeTracks all the way up through \Nwhat happens when they graduate.
Dialogue: 0,0:24:25.00,0:24:28.55,Default,,0000,0000,0000,,So this is a very handy resource to share \Nwith students so that they know
Dialogue: 0,0:24:28.55,0:24:30.57,Default,,0000,0000,0000,,what they need to be doing.
Dialogue: 0,0:24:30.57,0:24:34.47,Default,,0000,0000,0000,,Depending on your program there \Nmay also be some test requirements.
Dialogue: 0,0:24:34.47,0:24:37.47,Default,,0000,0000,0000,,For example, I advise students who \Nare often times planning to apply
Dialogue: 0,0:24:37.47,0:24:42.64,Default,,0000,0000,0000,,to the Master of Arts and Teaching \Nprogram, and so they have some testing
Dialogue: 0,0:24:42.64,0:24:47.34,Default,,0000,0000,0000,,requirements that they need to complete \Nprior to application for that program.
Dialogue: 0,0:24:47.34,0:24:51.08,Default,,0000,0000,0000,,So making sure that they're aware of all \Nthose little fun quirks that specific
Dialogue: 0,0:24:51.08,0:24:54.22,Default,,0000,0000,0000,,to your academic program \Nas they get closer
Dialogue: 0,0:24:54.22,0:24:56.46,Default,,0000,0000,0000,,to graduation can be really helpful.
Dialogue: 0,0:24:58.16,0:25:01.64,Default,,0000,0000,0000,,[Nikki]\NAnd kind of on that same note with going
Dialogue: 0,0:25:01.64,0:25:06.64,Default,,0000,0000,0000,,with a purpose of the advising appointment\Nis that really make sure students
Dialogue: 0,0:25:06.64,0:25:09.73,Default,,0000,0000,0000,,are on track for graduation \Nand not reaching their last year
Dialogue: 0,0:25:09.73,0:25:11.57,Default,,0000,0000,0000,,and realizing that they're \Nsix credits short,
Dialogue: 0,0:25:11.57,0:25:14.00,Default,,0000,0000,0000,,or they're missing a key requirement.
Dialogue: 0,0:25:14.00,0:25:17.82,Default,,0000,0000,0000,,So a big portion of the advising \Nappointment opportunity is reviewing
Dialogue: 0,0:25:17.82,0:25:21.83,Default,,0000,0000,0000,,that DegreeTracks and seeing \Nwhere they're missing areas.
Dialogue: 0,0:25:21.83,0:25:25.16,Default,,0000,0000,0000,,But kind of the bigger scope of that \Nadvising appointment is getting them
Dialogue: 0,0:25:25.16,0:25:28.96,Default,,0000,0000,0000,,a connection with campus and helping \Nthem be connected with resources.
Dialogue: 0,0:25:28.96,0:25:34.63,Default,,0000,0000,0000,,The Student Success and Advising Office, \Nwe work as a resource for all students
Dialogue: 0,0:25:34.63,0:25:37.37,Default,,0000,0000,0000,,in a lot of different areas, \Nand so as you're meeting with students
Dialogue: 0,0:25:37.37,0:25:41.43,Default,,0000,0000,0000,,that maybe they're struggling \Nwith a particular class,
Dialogue: 0,0:25:41.43,0:25:45.81,Default,,0000,0000,0000,,or maybe they are having \Nsome things going on,
Dialogue: 0,0:25:45.81,0:25:48.24,Default,,0000,0000,0000,,just to kind of make you aware \Nof some of the other resources
Dialogue: 0,0:25:48.24,0:25:50.84,Default,,0000,0000,0000,,that are available through our office, \Nbut not only that, through campus
Dialogue: 0,0:25:50.84,0:25:54.71,Default,,0000,0000,0000,,in the handout that's attached \Nto the website with this powerpoint
Dialogue: 0,0:25:54.71,0:25:57.14,Default,,0000,0000,0000,,there is a list of common \Nresources across campus.
Dialogue: 0,0:25:57.14,0:26:00.13,Default,,0000,0000,0000,,Everything from helping students \Nget more engaged, like through
Dialogue: 0,0:26:00.13,0:26:05.71,Default,,0000,0000,0000,,Service Learning Career Development \Nto maybe volunteer or career internships
Dialogue: 0,0:26:05.71,0:26:09.28,Default,,0000,0000,0000,,and things like that to you know, \NStudent Health and Counseling Center,
Dialogue: 0,0:26:09.28,0:26:11.03,Default,,0000,0000,0000,,Office of Disability Services.
Dialogue: 0,0:26:11.03,0:26:14.92,Default,,0000,0000,0000,,There's a pretty broad range of resources \Nacross campus that the advisor can
Dialogue: 0,0:26:14.92,0:26:19.53,Default,,0000,0000,0000,,kind of serve as sort of the keychain \Nso to speak as connecting those students
Dialogue: 0,0:26:19.53,0:26:21.76,Default,,0000,0000,0000,,with those resources they \Nmay not know exist,
Dialogue: 0,0:26:21.76,0:26:24.68,Default,,0000,0000,0000,,or may be hesitant to go \Nand explore 'cause they're,
Dialogue: 0,0:26:24.68,0:26:28.39,Default,,0000,0000,0000,,they don't know somebody there \Nso someone can help make the introduction.
Dialogue: 0,0:26:28.39,0:26:33.28,Default,,0000,0000,0000,,Student Success and Advising, \Ncouple areas that we offer is we do have,
Dialogue: 0,0:26:33.28,0:26:39.53,Default,,0000,0000,0000,,we coordinate tutoring for some of \Nthe main general education opportunities.
Dialogue: 0,0:26:39.53,0:26:42.29,Default,,0000,0000,0000,,There is a separate writing center, \Nscience center,
Dialogue: 0,0:26:42.29,0:26:44.81,Default,,0000,0000,0000,,and computer science tutoring, \Nas well as math tutoring,
Dialogue: 0,0:26:44.81,0:26:49.25,Default,,0000,0000,0000,,so our office with tutoring focuses a lot \Non common general education classes.
Dialogue: 0,0:26:49.25,0:26:53.94,Default,,0000,0000,0000,,We also offer a study skills \Ntutoring option, so if a student
Dialogue: 0,0:26:53.94,0:26:57.48,Default,,0000,0000,0000,,just wants help with time management \Nor note-taking but they don't necessarily
Dialogue: 0,0:26:57.48,0:27:01.10,Default,,0000,0000,0000,,have a specific class they're struggling \Nwith they can meet with a tutor for that.
Dialogue: 0,0:27:01.10,0:27:03.72,Default,,0000,0000,0000,,They can also always meet with an \Nacademic success adviser to talk
Dialogue: 0,0:27:03.72,0:27:05.45,Default,,0000,0000,0000,,about study skills and that type of thing.
Dialogue: 0,0:27:05.45,0:27:08.11,Default,,0000,0000,0000,,We also have some resources \Non our website for students
Dialogue: 0,0:27:08.11,0:27:13.55,Default,,0000,0000,0000,,who have any questions about tutoring, \Nthey can schedule it online through WCS,
Dialogue: 0,0:27:13.55,0:27:15.76,Default,,0000,0000,0000,,the Wolf Connection System, \Nor they can always just come
Dialogue: 0,0:27:15.76,0:27:20.36,Default,,0000,0000,0000,,and contact our office and were located \Nin the Advising Center on the south side
Dialogue: 0,0:27:20.36,0:27:25.02,Default,,0000,0000,0000,,of the street across from the \NWerner University Center.
Dialogue: 0,0:27:25.02,0:27:29.01,Default,,0000,0000,0000,,Another resource with our office \Nis as students, and this for faculty
Dialogue: 0,0:27:29.01,0:27:31.78,Default,,0000,0000,0000,,may apply also as you're teaching, \Nif you have students that
Dialogue: 0,0:27:31.78,0:27:34.26,Default,,0000,0000,0000,,you're concerned about, \Nthey're not showing up to class,
Dialogue: 0,0:27:34.26,0:27:37.69,Default,,0000,0000,0000,,or they aren't turning in assignments, \Nthey aren't doing well on tests,
Dialogue: 0,0:27:37.69,0:27:40.82,Default,,0000,0000,0000,,you can create an alert through the \NWolf Connections System to say,
Dialogue: 0,0:27:40.82,0:27:43.70,Default,,0000,0000,0000,,"We're concerned about this student", \Nand the academic success advisors
Dialogue: 0,0:27:43.70,0:27:46.78,Default,,0000,0000,0000,,in our office will reach out \Nand make connections with that student
Dialogue: 0,0:27:46.78,0:27:50.20,Default,,0000,0000,0000,,to see what challenges they're facing \Nand help them get connected to campus.
Dialogue: 0,0:27:50.20,0:27:54.71,Default,,0000,0000,0000,,Basically, whenever we can we're trying \Nto give the student as many connections
Dialogue: 0,0:27:54.71,0:27:57.56,Default,,0000,0000,0000,,to campus as possible to help them \Nwith being successful,
Dialogue: 0,0:27:57.56,0:28:01.11,Default,,0000,0000,0000,,and the Wolf Connections System \Nallows us to maybe know which students
Dialogue: 0,0:28:01.11,0:28:04.40,Default,,0000,0000,0000,,to reach out a little bit sooner to try \Nto help them overcome any obstacles
Dialogue: 0,0:28:04.40,0:28:08.43,Default,,0000,0000,0000,,so that's another area \Nthat our office works with.
Dialogue: 0,0:28:08.43,0:28:11.92,Default,,0000,0000,0000,,And then as I mentioned \Nthe academic standing, we also do
Dialogue: 0,0:28:11.92,0:28:17.33,Default,,0000,0000,0000,,teach a student success class \Nso if any students are interested
Dialogue: 0,0:28:17.33,0:28:21.28,Default,,0000,0000,0000,,in really in-depth skills for learning \Nhow to be a better student
Dialogue: 0,0:28:21.28,0:28:23.58,Default,,0000,0000,0000,,we teach a class in that area, as well.
Dialogue: 0,0:28:25.03,0:28:27.37,Default,,0000,0000,0000,,[Erin]\NSo I think one of the things
Dialogue: 0,0:28:27.37,0:28:31.53,Default,,0000,0000,0000,,that's important there as I often times \Nwrap up an advising session with students
Dialogue: 0,0:28:32.25,0:28:35.80,Default,,0000,0000,0000,,is I will also remind them while \Nthey are required to come
Dialogue: 0,0:28:35.80,0:28:39.66,Default,,0000,0000,0000,,and see me during that advising week \Nand I have an advising hold
Dialogue: 0,0:28:39.66,0:28:44.89,Default,,0000,0000,0000,,that I can use to force them to do \Nso they're not limited to that time.
Dialogue: 0,0:28:44.89,0:28:48.51,Default,,0000,0000,0000,,They're always welcome to stop back by, \Nto send me an email,
Dialogue: 0,0:28:48.51,0:28:51.61,Default,,0000,0000,0000,,occasionally during registration, \Nfor example, a class they thought
Dialogue: 0,0:28:51.61,0:28:55.76,Default,,0000,0000,0000,,they wanted to get into will be closed, \Nthey have a prerequisite error
Dialogue: 0,0:28:55.76,0:29:00.20,Default,,0000,0000,0000,,because of that funny little quirk \Nin DegreeTracks where a course
Dialogue: 0,0:29:00.20,0:29:05.18,Default,,0000,0000,0000,,substitution won't sub out a prereq, \Nso those kinds of things
Dialogue: 0,0:29:05.18,0:29:08.76,Default,,0000,0000,0000,,occasionally come up after we've \Nfinished our advising conversation
Dialogue: 0,0:29:08.76,0:29:11.72,Default,,0000,0000,0000,,for that term, so I like to make sure \Nthat they know the they're always
Dialogue: 0,0:29:11.72,0:29:13.92,Default,,0000,0000,0000,,welcome to come back and ask questions.
Dialogue: 0,0:29:13.92,0:29:17.10,Default,,0000,0000,0000,,And, in fact, they're not bothering me \Nwhen they do that,
Dialogue: 0,0:29:17.10,0:29:21.06,Default,,0000,0000,0000,,they're saving us both a lot of time \Nand effort because when they self-advise,
Dialogue: 0,0:29:21.06,0:29:24.60,Default,,0000,0000,0000,,if they make a mistake \Nand something goes wrong,
Dialogue: 0,0:29:24.60,0:29:28.84,Default,,0000,0000,0000,,it's a lot more challenging for me \Nand for them to go back
Dialogue: 0,0:29:28.84,0:29:31.86,Default,,0000,0000,0000,,and take care of that issue, \Nwhereas if they just ask
Dialogue: 0,0:29:31.86,0:29:34.70,Default,,0000,0000,0000,,we can usually figure it out together.
Dialogue: 0,0:29:34.70,0:29:37.22,Default,,0000,0000,0000,,[Nikki]\NAnd a couple other helpful notes
Dialogue: 0,0:29:37.36,0:29:42.40,Default,,0000,0000,0000,,with the advising holds that are placed \Non students is that those,
Dialogue: 0,0:29:42.40,0:29:45.48,Default,,0000,0000,0000,,that's something that the \NStudent Success and Advising Office
Dialogue: 0,0:29:45.48,0:29:48.32,Default,,0000,0000,0000,,does facilitate that happens \Nthe 5th week of every term,
Dialogue: 0,0:29:48.32,0:29:53.39,Default,,0000,0000,0000,,a student receives an email with, \Nfrom our office that an advising hold
Dialogue: 0,0:29:53.39,0:29:56.46,Default,,0000,0000,0000,,has been placed encouraging them \Nto meet with their advisor.
Dialogue: 0,0:29:56.46,0:30:01.76,Default,,0000,0000,0000,,And then a couple things to note \Nwith holds, often times students
Dialogue: 0,0:30:01.76,0:30:04.20,Default,,0000,0000,0000,,will have multiple holds \Nplaced on their account.
Dialogue: 0,0:30:04.20,0:30:06.86,Default,,0000,0000,0000,,They might have an advisor \Nhold that's cleared by you,
Dialogue: 0,0:30:06.86,0:30:09.25,Default,,0000,0000,0000,,but they might also have \Na hold from admissions,
Dialogue: 0,0:30:09.25,0:30:12.28,Default,,0000,0000,0000,,or a hold for doing a \Nsexual assault training,
Dialogue: 0,0:30:12.28,0:30:15.90,Default,,0000,0000,0000,,or something from the business office, \Nand so every time I'm meeting
Dialogue: 0,0:30:15.90,0:30:20.54,Default,,0000,0000,0000,,with a student I also encourage them \Nto look up their holds prior to
Dialogue: 0,0:30:20.54,0:30:23.94,Default,,0000,0000,0000,,their registration time and make sure \Nthey contact the office that
Dialogue: 0,0:30:23.94,0:30:26.46,Default,,0000,0000,0000,,placed the hold to get the hold resolved.
Dialogue: 0,0:30:26.46,0:30:29.72,Default,,0000,0000,0000,,And often times those holds \Nwill be placed after the advising hold,
Dialogue: 0,0:30:29.72,0:30:33.30,Default,,0000,0000,0000,,and so whenever I'm meeting with \Na student I always make sure to tell them,
Dialogue: 0,0:30:33.30,0:30:36.20,Default,,0000,0000,0000,,"Check before you're \Nregistration time your holds",
Dialogue: 0,0:30:36.20,0:30:39.90,Default,,0000,0000,0000,,and students can do that by logging \Ninto the WolfWeb and they'll be a student
Dialogue: 0,0:30:39.90,0:30:42.70,Default,,0000,0000,0000,,and then student records \Nand then a "View Holds" option.
Dialogue: 0,0:30:42.70,0:30:45.99,Default,,0000,0000,0000,,And even doing that the day before they \Nregister or the week before
Dialogue: 0,0:30:45.99,0:30:49.10,Default,,0000,0000,0000,,so that they're not caught \Noff guard and emailing saying,
Dialogue: 0,0:30:49.10,0:30:51.08,Default,,0000,0000,0000,,"Why didn't you remove my advisor hold?"
Dialogue: 0,0:30:51.08,0:30:54.47,Default,,0000,0000,0000,,And we check and we did but they \Nhad some other holds placed on there,
Dialogue: 0,0:30:54.47,0:30:58.33,Default,,0000,0000,0000,,so that's another thing I like to check \Nwhen I'm meeting with students is to just
Dialogue: 0,0:30:58.33,0:31:01.84,Default,,0000,0000,0000,,make them aware that there may be other \Nholds and they should've received
Dialogue: 0,0:31:01.84,0:31:04.84,Default,,0000,0000,0000,,emails about it, but in \Ncase they missed that to always check.
Dialogue: 0,0:31:04.84,0:31:09.89,Default,,0000,0000,0000,,And then advising, another piece that \NI've seen faculty advisors do is to talk
Dialogue: 0,0:31:09.89,0:31:13.19,Default,,0000,0000,0000,,to students about when they will register \N'cause it's assigned based
Dialogue: 0,0:31:13.19,0:31:15.78,Default,,0000,0000,0000,,on how many credits, \Nbut it's broken down into several
Dialogue: 0,0:31:15.78,0:31:19.24,Default,,0000,0000,0000,,different time slots based on \Nthey're day and so students
Dialogue: 0,0:31:19.24,0:31:21.62,Default,,0000,0000,0000,,can see their registration \Ntime also in WolfWeb.
Dialogue: 0,0:31:21.62,0:31:24.90,Default,,0000,0000,0000,,They receive an email about that \Nso just letting the student to watch
Dialogue: 0,0:31:24.90,0:31:30.04,Default,,0000,0000,0000,,for an email about their registration \Ntime, but also how to go into WolfWeb,
Dialogue: 0,0:31:30.04,0:31:33.08,Default,,0000,0000,0000,,click on Student, click on Registration, \Nand it will tell them
Dialogue: 0,0:31:33.08,0:31:34.61,Default,,0000,0000,0000,,when their time ticket is.
Dialogue: 0,0:31:34.61,0:31:39.03,Default,,0000,0000,0000,,So not trying to register the day of, \Nthat kind of leads into another just
Dialogue: 0,0:31:39.03,0:31:42.73,Default,,0000,0000,0000,,with advising it helps students to kind \Nof just be aware of important dates
Dialogue: 0,0:31:42.73,0:31:46.91,Default,,0000,0000,0000,,and deadlines like maybe when the drop \Ndeadline is, when the add deadline is,
Dialogue: 0,0:31:46.91,0:31:50.77,Default,,0000,0000,0000,,and all of that information can be found \Non the main Western page,
Dialogue: 0,0:31:50.77,0:31:52.95,Default,,0000,0000,0000,,but also on the Registrar's Office page.
Dialogue: 0,0:31:52.95,0:31:55.92,Default,,0000,0000,0000,,So a lot of advising is just helping \Nstudents be aware of some
Dialogue: 0,0:31:55.92,0:31:58.88,Default,,0000,0000,0000,,of those university policies and \Ndates and deadlines so that
Dialogue: 0,0:31:58.88,0:32:03.57,Default,,0000,0000,0000,,if they have concerns or challenges \Nthat they're able to take care of those
Dialogue: 0,0:32:03.57,0:32:07.06,Default,,0000,0000,0000,,and not be emailing you the day \Nafter the withdraw deadline saying,
Dialogue: 0,0:32:07.06,0:32:09.90,Default,,0000,0000,0000,,"I didn't know that there was a deadline."
Dialogue: 0,0:32:09.90,0:32:13.30,Default,,0000,0000,0000,,And so those are just some resources \Nto help with making students aware
Dialogue: 0,0:32:13.30,0:32:15.53,Default,,0000,0000,0000,,of when you're meeting with them.
Dialogue: 0,0:32:15.53,0:32:20.86,Default,,0000,0000,0000,,[Erin]\NSo those are sort of the basic things that
Dialogue: 0,0:32:20.86,0:32:23.38,Default,,0000,0000,0000,,may come up during an advising session.
Dialogue: 0,0:32:23.38,0:32:26.77,Default,,0000,0000,0000,,Every student is different so every \Nadvising session is different.
Dialogue: 0,0:32:26.77,0:32:29.99,Default,,0000,0000,0000,,If you have questions, \Nit's always good to talk to
Dialogue: 0,0:32:29.99,0:32:33.22,Default,,0000,0000,0000,,the more experienced advisors \Nin your department,
Dialogue: 0,0:32:33.22,0:32:36.38,Default,,0000,0000,0000,,but just to reiterate the \NStudent Success and Advising Office
Dialogue: 0,0:32:36.38,0:32:40.32,Default,,0000,0000,0000,,is a wonderful resource that \Ncan be really, really helpful
Dialogue: 0,0:32:40.32,0:32:44.99,Default,,0000,0000,0000,,in getting your students succeeding \Ntowards graduating as well.
Dialogue: 0,0:32:45.62,0:32:47.88,Default,,0000,0000,0000,,[Nikki]\NAnd I am always welcome to talk
Dialogue: 0,0:32:47.88,0:32:51.19,Default,,0000,0000,0000,,with people one on one for strategies \Nand we're hoping over time
Dialogue: 0,0:32:51.19,0:32:54.89,Default,,0000,0000,0000,,to be able to get more and more \Nresources put together to create kind
Dialogue: 0,0:32:54.89,0:32:57.94,Default,,0000,0000,0000,,of a resource library for advisors so that\Nyou don't have to try
Dialogue: 0,0:32:57.94,0:33:00.46,Default,,0000,0000,0000,,to remember everything, \Nyou can refer back to it.
Dialogue: 0,0:33:00.46,0:33:03.92,Default,,0000,0000,0000,,I do agree with Erin that if you \Nhave the opportunity to sit in
Dialogue: 0,0:33:03.92,0:33:07.98,Default,,0000,0000,0000,,with a current faculty adviser, \Nmaybe someone who actually advised
Dialogue: 0,0:33:07.98,0:33:11.29,Default,,0000,0000,0000,,some of the students you will be \Nseeing to help with that transition,
Dialogue: 0,0:33:11.29,0:33:13.04,Default,,0000,0000,0000,,that's a great training opportunity.
Dialogue: 0,0:33:13.04,0:33:16.40,Default,,0000,0000,0000,,And just never being afraid to ask \Nquestions is one thing I've learned
Dialogue: 0,0:33:16.40,0:33:19.15,Default,,0000,0000,0000,,with this university is everyone \Nis very willing to help.
Dialogue: 0,0:33:19.15,0:33:22.81,Default,,0000,0000,0000,,So rather than be unsure, feel free \Nto reach out to the Registrar's Office,
Dialogue: 0,0:33:22.81,0:33:28.29,Default,,0000,0000,0000,,Financial Aid, any of those areas just \Nto try to help the student be bounced
Dialogue: 0,0:33:28.29,0:33:33.28,Default,,0000,0000,0000,,around from office to office and get \Nthe resources from you as their advisor
Dialogue: 0,0:33:33.28,0:33:36.29,Default,,0000,0000,0000,,and that there's a lot of \Nresources available to help you,
Dialogue: 0,0:33:36.29,0:33:40.04,Default,,0000,0000,0000,,so you don't feel like you have to know \Neverything that you're not gonna reach
Dialogue: 0,0:33:40.04,0:33:42.89,Default,,0000,0000,0000,,out to if you have questions.
Dialogue: 0,0:33:42.89,0:33:46.52,Default,,0000,0000,0000,,If you have any suggestions for further \Ntraining that you would like to see,
Dialogue: 0,0:33:46.52,0:33:49.74,Default,,0000,0000,0000,,or discussions you would like to have \Nas advising that is something
Dialogue: 0,0:33:49.74,0:33:55.04,Default,,0000,0000,0000,,I would like to hear, so feel free \Nto email me, my email is Weight,
Dialogue: 0,0:33:55.04,0:33:59.92,Default,,0000,0000,0000,,W-E-I-G-H-T-N@wou.edu, or feel free\Nto come see me in the advising center.
Dialogue: 0,0:34:00.38,0:34:02.18,Default,,0000,0000,0000,,[Erin]\NAnd we wish you good success
Dialogue: 0,0:34:02.18,0:34:04.59,Default,,0000,0000,0000,,with advising!