1 00:00:00,534 --> 00:00:10,395 Erin: So this video is an overview of how to conduct an advising session, 2 00:00:10,395 --> 00:00:14,474 from both perspective of the faculty adviser and 3 00:00:14,474 --> 00:00:17,705 the Student Success and Advising Office. 4 00:00:17,705 --> 00:00:22,979 So, I'm Erin Baumgartner, currently Director of General Education, 5 00:00:22,979 --> 00:00:25,600 but also a Biology Faculty adviser. 6 00:00:25,600 --> 00:00:30,496 Nikki: And I'm Nikki Weight. The Director for Student Success and Advising. 7 00:00:30,496 --> 00:00:34,356 Erin: So what we're going to do today, is we're just going to walk you through, 8 00:00:34,356 --> 00:00:38,447 sort of a basic advising session from beginning to end, 9 00:00:38,447 --> 00:00:42,048 and share some of the associated resources that go with that. 10 00:00:42,048 --> 00:00:47,027 Now, if you're relatively new to advising, you're going to have the opportunity 11 00:00:47,027 --> 00:00:52,137 to kind of connect with Nikki's office for some of their resources, 12 00:00:52,137 --> 00:00:54,187 and we'll get to those in just a minute. 13 00:00:54,187 --> 00:00:56,721 But first we're going to kind of just start with the process 14 00:00:56,721 --> 00:01:01,289 of how do you figure out who your advisees are and how to connect with them. 15 00:01:01,289 --> 00:01:05,478 So the easiest way to do that is by going through the Portal, 16 00:01:05,478 --> 00:01:10,168 and if you just click on Wolf Web, you'll go to the Faculty Menu, 17 00:01:10,168 --> 00:01:14,760 and your advisers menu, and then you can just click on your Advisee Listing. 18 00:01:14,760 --> 00:01:17,480 Now I'm not going to click on that right now, because I have some advisees in there 19 00:01:17,480 --> 00:01:22,530 and their information is confidential, but this would basically bring up a list of my advisees. 20 00:01:22,530 --> 00:01:27,408 And then what I normally do is, I simply set up in Google Forms, 21 00:01:27,408 --> 00:01:32,150 I'll make a little list of an advising schedule, 22 00:01:32,150 --> 00:01:37,560 and what that's going to do is, I'll send out the Google Forms link to my advisees, 23 00:01:37,560 --> 00:01:40,472 so that they can sign up for their advising time. 24 00:01:40,472 --> 00:01:45,510 And then they can fill that in, with the time that they want, 25 00:01:45,510 --> 00:01:49,501 they can edit it online, they can make changes if they need to, 26 00:01:49,501 --> 00:01:52,891 and it makes it really, really easy. They don't have to come in and see me to sign up. 27 00:01:52,891 --> 00:01:55,611 They just have to do it on the Google Form. 28 00:01:55,611 --> 00:01:57,811 Nikki: And then for Student Success and Advising, 29 00:01:57,811 --> 00:02:00,421 for any students that come in for advising through our office, 30 00:02:00,421 --> 00:02:03,461 we use the Wolf Connection System for our advising appointments. 31 00:02:03,461 --> 00:02:08,062 That is a feature that if you are interested in utilizing, 32 00:02:08,062 --> 00:02:12,972 we can connect our offices to see about going to get this set up. 33 00:02:12,972 --> 00:02:15,712 A benefit of Wolf Connection System for our office, 34 00:02:15,712 --> 00:02:18,612 is that it allows us to track our notes in there. 35 00:02:18,612 --> 00:02:22,243 It also is available if other advisers use WCS, 36 00:02:22,243 --> 00:02:25,148 that they can see past history with a student. 37 00:02:25,148 --> 00:02:30,225 But, having an online scheduling format is really beneficial for students. 38 00:02:30,225 --> 00:02:33,603 They can easily get in touch - they're not waiting to hear back from an email, 39 00:02:33,603 --> 00:02:36,973 or trying to figure out when your office hours are if they're not in one of your classes, 40 00:02:36,973 --> 00:02:42,213 so that way their time is set aside, so that we're able to focus on that student 41 00:02:42,213 --> 00:02:45,615 when they come in for advising. 42 00:02:45,615 --> 00:02:50,845 Erin: Ok. So at the beginning of an advising session, especially if I'm with a new student, 43 00:02:50,845 --> 00:02:54,775 what I like to do is make sure that I have Degree Tracks up before they come in. 44 00:02:54,775 --> 00:02:58,896 So, to get to Degree Tracks, you're still going to use the Advisers Menu, 45 00:02:58,896 --> 00:03:03,165 and then you'll just select Degree Tracks, it'll ask you for the term, 46 00:03:03,165 --> 00:03:04,786 and then you'll go to Degree Tracks. 47 00:03:04,786 --> 00:03:10,957 Now, we already have one set up. We have a simulated student account here. 48 00:03:10,957 --> 00:03:15,075 So, what I would do is I would take a look at this ahead of time, 49 00:03:15,075 --> 00:03:18,967 I would look at where my students are. And it'll tell me kind of where they are 50 00:03:18,967 --> 00:03:21,687 with their academic standing and that's an important thing to know. 51 00:03:21,687 --> 00:03:27,776 And we're going to talk about what that means, what those academic standing information means. 52 00:03:27,776 --> 00:03:31,346 So I'm going to let Nikki say a little bit more about that. 53 00:03:31,346 --> 00:03:35,056 Nikki: So, any student at Western that is not in good standing, 54 00:03:35,056 --> 00:03:39,866 they could be on Academic Warning, Probation, Continued Probation 55 00:03:39,866 --> 00:03:43,636 from a past semester, or they could be on Academic Suspension. 56 00:03:43,636 --> 00:03:46,246 Any student that falls into one of these categories, 57 00:03:46,246 --> 00:03:51,098 if you see that listed on Degree Tracks, our office does advise them, 58 00:03:51,098 --> 00:03:53,827 and work with them to make sure that any challenges or barriers they're having, 59 00:03:53,827 --> 00:03:56,948 that we're connecting with resources. 60 00:03:56,948 --> 00:04:00,479 So I'm going to explain a little bit of the process of what our office requires 61 00:04:00,479 --> 00:04:04,748 of standing students, so if you see a student that is on warning or probation 62 00:04:04,748 --> 00:04:07,849 or suspension, you can refer them to our office, but then also you can 63 00:04:07,849 --> 00:04:10,560 check up and see how they're doing, and see if they've connected with us, 64 00:04:10,560 --> 00:04:13,440 and then we kind of try to loop that full circle to refer them 65 00:04:13,440 --> 00:04:16,019 back to their assigned adviser. 66 00:04:16,019 --> 00:04:18,650 A student is placed on Academic Warning 67 00:04:18,650 --> 00:04:24,313 if their term GPA drops below a 2.0. If they're on Academic Warning, 68 00:04:24,313 --> 00:04:28,470 and the following term they continue to have a term GPA of below a 2.0, 69 00:04:28,470 --> 00:04:33,000 they move to Academic Probation, and if that happens again, 70 00:04:33,000 --> 00:04:35,481 they're placed on Suspension. 71 00:04:35,481 --> 00:04:40,841 Students that have a Warning or Probation, and their next term they get above a 2.0 72 00:04:40,841 --> 00:04:44,471 GPA, are placed back in good standing, so you may see some fluctuation, 73 00:04:44,471 --> 00:04:48,172 if they only take one class, or if they took it over the summer, 74 00:04:48,172 --> 00:04:52,190 it may change really quickly. What happens if a student is placed 75 00:04:52,190 --> 00:04:55,752 on Warning or Probation or Suspension, is that at the end of every term, 76 00:04:55,752 --> 00:04:59,521 once grades have been submitted to the Registrar's Office, 77 00:04:59,521 --> 00:05:02,830 the Registrar's Office will send the official notification 78 00:05:02,830 --> 00:05:05,673 to that student of what their Academic Standing is and then 79 00:05:05,673 --> 00:05:09,972 in that notification they are referred to the Student Success and Advising Office. 80 00:05:09,972 --> 00:05:14,693 We have two different tracks for students that are in less than good standing, 81 00:05:14,693 --> 00:05:21,674 just based on, how close they are to reaching academic suspension. 82 00:05:21,674 --> 00:05:24,699 Students on Warning have two options. They can complete an online 83 00:05:24,699 --> 00:05:27,793 Student Success Workshop, that goes over what Warning is, 84 00:05:27,793 --> 00:05:32,253 and what resources are available to them, but also just refers them to our office. 85 00:05:32,253 --> 00:05:35,124 Or they can just meet with an Academic Success Adviser. 86 00:05:35,124 --> 00:05:37,734 Those students who are on Academic Probation since it's their 87 00:05:37,734 --> 00:05:40,516 second term below a 2.0, we want them to come and meet 88 00:05:40,516 --> 00:05:43,886 with someone just to make sure that we're addressing what their needs are. 89 00:05:43,886 --> 00:05:48,186 Students who are on Academic Warning or Probation, they receive a registration 90 00:05:48,186 --> 00:05:52,426 hold on the first day of the term or at some point after that email. 91 00:05:52,426 --> 00:05:56,154 And that's just an incentive for them to come and actually do the workshop 92 00:05:56,154 --> 00:05:59,156 or come and see us so that they know what it means for their standing 93 00:05:59,156 --> 00:06:00,776 and resources to help them. 94 00:06:00,776 --> 00:06:04,317 If students are placed on Academic Suspension, they actually have 95 00:06:04,317 --> 00:06:09,436 to sit out for at least one term before being able to resume classes, and if 96 00:06:09,436 --> 00:06:13,736 they happen to get a second Suspension, that they're required to sit out a year. 97 00:06:13,736 --> 00:06:17,207 Our office works with the students who are returning after that break. 98 00:06:17,207 --> 00:06:20,997 They are required to take a Learning Seminar class their first term back, 99 00:06:20,997 --> 00:06:25,233 and that is taught by staff in Student Success and Advising. 100 00:06:25,233 --> 00:06:30,666 Attached to this presentation on our website, there will be a handout 101 00:06:30,666 --> 00:06:34,298 with some helpful resources for doing your first advising session. 102 00:06:34,298 --> 00:06:39,318 In that resource, there'll be kind of a one page cheat sheet 103 00:06:39,318 --> 00:06:44,688 for the Academic Standing flow chart, so you can also refer to that for questions 104 00:06:44,688 --> 00:06:48,537 on how Academic Standing works. Our biggest hope with Academic Standing is 105 00:06:48,537 --> 00:06:51,550 that we're just getting the student connected with all the appropriate resources 106 00:06:51,550 --> 00:06:56,168 and helping them overcome whatever challenges they faced in dropping below 107 00:06:56,168 --> 00:06:59,550 that GPA and helping them get back on track. 108 00:06:59,550 --> 00:07:04,689 Erin: So, a good reason to be aware of where students are with their academic standing 109 00:07:04,689 --> 00:07:08,407 is because that's part of the conversation I like to have 110 00:07:08,407 --> 00:07:10,028 with them when they come in. 111 00:07:10,028 --> 00:07:14,219 So, if this is a new advisee I will probably just start with getting to know 112 00:07:14,219 --> 00:07:17,858 them a little bit better, asking them a few questions about, 113 00:07:17,858 --> 00:07:22,409 sort of, what's, you know, what's brought them to college, what are their goals, 114 00:07:22,409 --> 00:07:25,898 what are they hoping to get out of their time here, 115 00:07:25,898 --> 00:07:28,929 and also to just kinda get a sense for who they are. 116 00:07:28,929 --> 00:07:32,979 And then, at the same time, I'm gonna walk them through 117 00:07:32,979 --> 00:07:36,530 the DegreeTracks system so that they know how to use it too. 118 00:07:36,530 --> 00:07:40,970 So DegreeTracks, and this is really important, the DegreeTracks is actually 119 00:07:40,970 --> 00:07:45,841 the university's official record of the degree requirements for each student. 120 00:07:45,841 --> 00:07:50,680 So if students want to see kind of where they are in their progress towards degree, 121 00:07:50,680 --> 00:07:53,159 DegreeTracks is the best place to go. 122 00:07:53,159 --> 00:07:57,485 The requirements in DegreeTracks align to the requirements in the catalog. 123 00:07:57,485 --> 00:08:00,432 So if, for some reason, a program is looking to alter 124 00:08:00,432 --> 00:08:02,462 what's in DegreeTracks, they need to do that 125 00:08:02,462 --> 00:08:05,712 through the curriculum proposal process. 126 00:08:05,712 --> 00:08:10,821 Of course, what that means is sometimes between years when there are program changes, 127 00:08:10,821 --> 00:08:16,634 depending on the student's catalog year, which is gonna be listed here under their Catalog Term, 128 00:08:16,634 --> 00:08:19,914 if they are--if the program requirements have changed and they're using 129 00:08:19,914 --> 00:08:23,513 a different catalog term, those may be different in DegreeTracks. 130 00:08:23,513 --> 00:08:27,953 So that's an important thing to be aware of. 131 00:08:27,953 --> 00:08:31,594 The other thing to be aware of is that if a requirement is not marked 132 00:08:31,594 --> 00:08:35,144 as complete in DegreeTracks, this little green check box here, 133 00:08:35,144 --> 00:08:39,795 then it is not marked as complete in the Registrar's Office. 134 00:08:39,795 --> 00:08:43,393 Sometimes people make a mistaken assumption that, 135 00:08:43,393 --> 00:08:47,285 well it's not marked off in DegreeTracks but the Registrar's Office knows about it. 136 00:08:47,285 --> 00:08:49,856 If it's not in Degree Tracks, it is a safe bet that 137 00:08:49,856 --> 00:08:53,366 the Registrar's Office does not have it recorded as well. 138 00:08:53,366 --> 00:08:58,969 The blue sort of squiggle here, what that shows is a degree requirement 139 00:08:58,969 --> 00:09:03,086 that's in progress, and then if it's red and not filled in then we know that 140 00:09:03,086 --> 00:09:05,747 that requirement is not quite complete. 141 00:09:05,747 --> 00:09:08,657 So those are things to sort of work students through. 142 00:09:08,657 --> 00:09:12,387 Now sometimes it's necessary to make an exception or a substitution. 143 00:09:12,387 --> 00:09:15,747 For example, if a student transfers something in, 144 00:09:15,747 --> 00:09:19,726 so here we have some students who transferred in some biology classes, 145 00:09:19,726 --> 00:09:23,308 these are articulated from Chemeketa, but let's imagine that a student transferred 146 00:09:23,308 --> 00:09:26,177 something in from a college on the east coast where we don't have 147 00:09:26,177 --> 00:09:30,417 an articulation agreement, if someone is making a substitution 148 00:09:30,417 --> 00:09:34,757 or an exception to a requirement here that's usually a department head 149 00:09:34,757 --> 00:09:39,029 or a division chair, somebody like that, that's gonna be noted in here as well, 150 00:09:39,029 --> 00:09:42,350 so that is something that students can look for. 151 00:09:42,350 --> 00:09:45,039 And so those can be made in DegreeTracks. 152 00:09:45,039 --> 00:09:48,850 One thing to be aware of is that if an exception is entered in DegreeTracks, 153 00:09:48,850 --> 00:09:52,820 it does not affect the prerequisites at registration, 154 00:09:52,820 --> 00:09:57,562 so a student may still have to get that blue add/drop form signed 155 00:09:57,562 --> 00:10:02,200 if they don't have a prerequisite, even though that is checked off in DegreeTracks. 156 00:10:02,200 --> 00:10:05,080 So that is one little funny quirk there. 157 00:10:05,080 --> 00:10:08,630 So, I like to go over kind of all of the basics of DegreeTracks 158 00:10:08,630 --> 00:10:12,629 with students so that they know how to read this and interpret it, and then, 159 00:10:12,629 --> 00:10:16,380 as we talk about their plans for the academic year, 160 00:10:16,380 --> 00:10:20,901 what I will do is I will add notes in DegreeTracks, 161 00:10:20,901 --> 00:10:23,650 and I just do that by adding a note. 162 00:10:23,650 --> 00:10:28,951 You can choose a pre-defined note, but what I usually do is I like to kind of 163 00:10:28,951 --> 00:10:33,791 do a custom note, and I might describe what the student, what classes 164 00:10:33,791 --> 00:10:38,742 we talked about, if I recommended they take a placement test before next term, 165 00:10:38,742 --> 00:10:42,582 something along those lines, and what's really great is I can always 166 00:10:42,582 --> 00:10:45,481 go back to those notes, but so can the student, 167 00:10:45,481 --> 00:10:48,442 so it's of course really important to remember that your student advisees 168 00:10:48,442 --> 00:10:50,871 can see everything that you put in these notes. 169 00:10:50,871 --> 00:10:53,732 So if they are frustrating you, maybe that's something 170 00:10:53,732 --> 00:10:56,222 to write down some place else. 171 00:10:56,222 --> 00:10:59,812 But the other thing that's nice here is if a student decides 172 00:10:59,812 --> 00:11:04,092 to change their major, or change their advising plans, 173 00:11:04,092 --> 00:11:08,701 then as they move forward, their new adviser will also have access to these notes. 174 00:11:10,540 --> 00:11:13,109 Nikki: Just a note on the note section, 175 00:11:13,109 --> 00:11:17,712 oftentimes there will come a situation in the future where a student 176 00:11:17,712 --> 00:11:22,852 will look back and say, "Well my adviser told me A, B, and C", 177 00:11:22,852 --> 00:11:25,161 and it's really helpful to have those notes written down at the time 178 00:11:25,161 --> 00:11:28,712 so that it doesn't become a "he said, she said" scenario. 179 00:11:28,712 --> 00:11:33,591 So I use notes, not only for you know, a resource for the student 180 00:11:33,591 --> 00:11:36,333 and when they come back to meet with me, but also as we talked about 181 00:11:36,333 --> 00:11:39,676 degree requirements and things they need to get done, like prerequisites 182 00:11:39,676 --> 00:11:42,582 or specific graduation requirements, that I can look back and say, 183 00:11:42,582 --> 00:11:45,933 "Look on this date is when we discussed these requirements", 184 00:11:45,933 --> 00:11:49,593 so that's recorded if it ever, a student ever tries to petition it 185 00:11:49,593 --> 00:11:51,644 or question it down the road. 186 00:11:51,644 --> 00:11:55,354 The thing I also like to do with the notes is, as 187 00:11:55,354 --> 00:11:59,192 Erin mentioned, those introductory conversations asking about why 188 00:11:59,192 --> 00:12:02,064 they're at Western, or what their career goals are, 189 00:12:02,064 --> 00:12:05,443 the next time the student comes in I can review those notes before they come 190 00:12:05,443 --> 00:12:09,885 in and ask them kind of a follow-up on our conversations from last time. 191 00:12:09,885 --> 00:12:12,825 I get really funny reactions from students when I do that because 192 00:12:12,825 --> 00:12:16,575 they think I have this great memory, and that I just pulled that off 193 00:12:16,575 --> 00:12:19,044 the top of my hat, but really I just pulled it from their notes, 194 00:12:19,044 --> 00:12:21,675 but it really helps me keep that sense of connection with the students 195 00:12:21,675 --> 00:12:25,425 as we move forward, that they really do feel like I care about what's going on 196 00:12:25,425 --> 00:12:28,356 in their life, and I care about what they're doing with their degree, 197 00:12:28,356 --> 00:12:32,465 and so as we move further along their degree path 198 00:12:32,465 --> 00:12:35,976 and away from more of the new student, 199 00:12:35,976 --> 00:12:38,700 where we have to go through this is DegreeTracks, these are your generals, 200 00:12:38,700 --> 00:12:41,037 these are your major requirements, and we move more into how do we 201 00:12:41,037 --> 00:12:47,447 prepare you for graduation or graduate school or internships that we've developed 202 00:12:47,447 --> 00:12:50,767 that rapport over time and we can kind of shift that focus. 203 00:12:50,767 --> 00:12:54,717 DegreeTracks is a really great tool and my expectation when I advise 204 00:12:54,717 --> 00:12:58,136 is early on I'll teach students very much how to use it, 205 00:12:58,136 --> 00:13:02,278 but then over time I want them to be using it themselves and then coming to me 206 00:13:02,278 --> 00:13:06,268 with questions, rather than just them assuming that I'm going to tell them. 207 00:13:06,268 --> 00:13:10,428 One area I think that is not very obvious for students that I always 208 00:13:10,428 --> 00:13:13,388 like to point out is right here at the top of the screen where it has the 209 00:13:13,388 --> 00:13:19,098 degree requirements, I think it's fairly straightforward to explain like 210 00:13:19,098 --> 00:13:21,439 the check boxes and you haven't met these degrees, 211 00:13:21,439 --> 00:13:24,588 but a lot of students aren't aware that you need 180 credits to graduate 212 00:13:24,588 --> 00:13:28,879 and you have to have so many upper division credits and if they're a transfer 213 00:13:28,879 --> 00:13:33,290 student they have to have 45 of their last credits at Western for that to count 214 00:13:33,290 --> 00:13:37,121 and so they're not reaching graduation and having 11 215 00:13:37,121 --> 00:13:40,423 elective credits to graduate, but their lower division electives 216 00:13:40,423 --> 00:13:42,951 didn't count because they weren't the upper division. 217 00:13:42,951 --> 00:13:47,231 So that's an area both Erin and I really try to make sure students 218 00:13:47,231 --> 00:13:51,970 are aware of very early on that's not kind of a checklist type. 219 00:13:51,970 --> 00:13:56,662 The other feature of DegreeWorks, DegreeTracks, that I use fairly regularly 220 00:13:56,662 --> 00:14:00,211 is over on the left-hand side there's this "What If" option. 221 00:14:00,211 --> 00:14:04,212 This is really helpful if a student is not 100% sure if the major 222 00:14:04,212 --> 00:14:09,452 they're currently in is the right fit, or if they want to add a minor, 223 00:14:09,452 --> 00:14:13,951 and this allows them to add whatever changes they would wanna make 224 00:14:13,951 --> 00:14:17,682 and see what their worksheet would look like under the new requirements. 225 00:14:17,682 --> 00:14:20,892 Now in this test environment it doesn't let us pick the major or minor, 226 00:14:20,892 --> 00:14:24,023 but what you would typically do, and the student is able to do this as well, 227 00:14:24,023 --> 00:14:28,512 so usually I'll just show them how to do it and allow them to go and do it themselves 228 00:14:28,512 --> 00:14:33,284 is under the "Select Additional Areas" under the primary--make sure you pick 229 00:14:33,284 --> 00:14:37,593 the most recent academic year, and then under the major, select 230 00:14:37,593 --> 00:14:43,464 the most recent one and then you can also add a minor or a concentration. 231 00:14:43,464 --> 00:14:45,914 They'll show up under the chosen area of study drop list 232 00:14:45,914 --> 00:14:48,225 and once they have shown up there you go back up 233 00:14:48,225 --> 00:14:50,726 to the process "What If" button at the top. 234 00:14:50,726 --> 00:14:53,665 And it will look the exact same as their current worksheet just with 235 00:14:53,665 --> 00:14:55,866 the updated information, so the student will be able to see 236 00:14:55,866 --> 00:14:58,425 how close they may be to finishing a minor in one area, 237 00:14:58,425 --> 00:15:01,355 or how close they may be if they decide to switch majors so that 238 00:15:01,355 --> 00:15:06,116 can be a really helpful feature if, or another option is if they're pre-major. 239 00:15:06,116 --> 00:15:10,957 For example, if they're currently looking at going to pre-nursing but they 240 00:15:10,957 --> 00:15:14,607 want to maybe have a backup degree like biology or something else, 241 00:15:14,607 --> 00:15:18,686 you can do a What If for if they stay in your major that they have a plan 242 00:15:18,686 --> 00:15:21,877 of what they should be working on while they're maybe pursuing 243 00:15:21,877 --> 00:15:24,618 alternative plans at the same time. 244 00:15:24,953 --> 00:15:26,744 Erin: Yeah, and this brings up a really good point. 245 00:15:26,744 --> 00:15:29,635 One of the conversations I regularly have with students, 246 00:15:29,635 --> 00:15:34,075 especially early in their degree process is oftentimes they will come in 247 00:15:34,075 --> 00:15:36,885 and I will simply ask them you know, "How are things? 248 00:15:36,885 --> 00:15:38,895 How are things going with your major right now? 249 00:15:38,895 --> 00:15:41,235 Tell me a little about your classes." 250 00:15:41,235 --> 00:15:44,296 And that gives us an opportunity to have some conversations, 251 00:15:44,296 --> 00:15:48,060 especially when they start to recognize that maybe 252 00:15:48,060 --> 00:15:50,556 they want to make a change to their major. 253 00:15:50,556 --> 00:15:53,528 And that can be a really important conversation. 254 00:15:53,528 --> 00:15:57,696 I find oftentimes students aren't always comfortable opening 255 00:15:57,696 --> 00:16:02,317 that conversation because they mistakenly feel like they have to stay 256 00:16:02,317 --> 00:16:04,379 committed to their major. 257 00:16:04,379 --> 00:16:07,517 I have had several students worry that they would hurt my feelings 258 00:16:07,517 --> 00:16:09,458 by wanting to change majors. 259 00:16:09,458 --> 00:16:12,209 So by opening that conversation with them I think it gives them 260 00:16:12,209 --> 00:16:17,177 an opportunity to kind of ask the questions that they need to ask, 261 00:16:17,177 --> 00:16:21,990 and then we have the opportunity to investigate what happens when 262 00:16:21,990 --> 00:16:25,020 we want to make a change to a major. 263 00:16:25,020 --> 00:16:30,799 And so, the way to do that is the university Registrar's Office, 264 00:16:30,799 --> 00:16:39,531 if you go to "Forms", there is a form, the "Major/Minor/Adviser Change Form" 265 00:16:39,531 --> 00:16:41,320 which is a PDF. 266 00:16:41,320 --> 00:16:43,739 I think I'm clicking the right button. 267 00:16:43,739 --> 00:16:48,784 And so, this is an opportunity if students do decide they wanna change their major, 268 00:16:48,784 --> 00:16:53,860 or add a minor, or perhaps they want to choose a different catalog year 269 00:16:53,860 --> 00:16:57,352 because they want some, the major was just updated this year 270 00:16:57,352 --> 00:16:59,842 and they wanna come in under those requirements. 271 00:16:59,842 --> 00:17:02,481 This is the form that you use to do that. 272 00:17:02,481 --> 00:17:05,712 It's really straightforward, it's form-fillable, put all the 273 00:17:05,712 --> 00:17:10,230 student information up here, depending on what they're doing 274 00:17:10,230 --> 00:17:12,432 you just mark all the intended changes. 275 00:17:12,432 --> 00:17:16,013 Most frequently for me, that's a change of major. 276 00:17:16,013 --> 00:17:20,233 Occasionally it's a change of catalog year, because I advise pre-biology 277 00:17:20,233 --> 00:17:23,703 sometimes it's also a change of advisor. 278 00:17:23,703 --> 00:17:27,372 And then you can make a note of what their major is, and then what happens 279 00:17:27,372 --> 00:17:35,113 down here is this is going to be listed and signed by the advisor for the major 280 00:17:35,113 --> 00:17:37,404 that they are switching into. 281 00:17:37,404 --> 00:17:41,093 So if they come to see me because they want to switch into biology I would 282 00:17:41,093 --> 00:17:43,453 complete this and sign off on it for them. 283 00:17:43,453 --> 00:17:48,007 But if they are wanting to leave biology, I might get them--help them get started 284 00:17:48,007 --> 00:17:53,814 with this, but ultimately they are going to need to go to whatever department 285 00:17:53,814 --> 00:17:57,035 program is going to be taking them in. 286 00:17:57,035 --> 00:18:01,474 And if you're not sure about that there's a really good way to find out, 287 00:18:01,474 --> 00:18:06,865 and that's through the Student Success and Advising Office website, 288 00:18:06,865 --> 00:18:10,425 and there's this advising contact sheet. 289 00:18:10,425 --> 00:18:15,085 So let's imagine we wanted to find out who a student needed for biology, 290 00:18:15,085 --> 00:18:19,375 it's got all the information, Cinda DeVoe is our academic 291 00:18:19,375 --> 00:18:24,707 program administrator, we're gonna give her those forms to file. 292 00:18:24,707 --> 00:18:27,767 But then we can see who all the different advisers are as well. 293 00:18:27,767 --> 00:18:33,257 So, if for example, a student is interested in pre-med we'd wanna 294 00:18:33,257 --> 00:18:35,487 make sure they go see Dr. Baltzley. 295 00:18:35,487 --> 00:18:38,326 If they're not sure he would also be a good person to talk to because 296 00:18:38,326 --> 00:18:39,977 he's the department head. 297 00:18:39,977 --> 00:18:42,547 But let's say maybe a student is interested in botany, 298 00:18:42,547 --> 00:18:44,678 that would be perhaps Dr. Howard. 299 00:18:44,678 --> 00:18:47,512 So this gives you an opportunity to kind of help them so that 300 00:18:47,512 --> 00:18:49,557 they're not chasing around all over campus. 301 00:18:49,557 --> 00:18:51,957 This is a really helpful resource. 302 00:18:52,683 --> 00:18:56,133 [Nikki] And with the changing majors, 303 00:18:56,133 --> 00:18:59,703 once the student has taken the new form to the correct department, 304 00:18:59,703 --> 00:19:06,185 that department will assign the student an advisor and get the form 305 00:19:06,185 --> 00:19:09,434 over to the Registrar's office so that the student's curriculum is changed 306 00:19:09,434 --> 00:19:12,864 so that way their DegreeTracks shows up accurately. 307 00:19:12,864 --> 00:19:15,864 Couple things of note with the change of major form 308 00:19:15,864 --> 00:19:19,914 is I try to keep copies of them. 309 00:19:19,914 --> 00:19:22,943 Often times if it doesn't make it from the department to the 310 00:19:22,943 --> 00:19:25,024 Registrar's Office and the student is emailing saying, 311 00:19:25,024 --> 00:19:27,265 "Why hasn't my DegreeTracks updated?" 312 00:19:27,265 --> 00:19:29,764 Or they haven't been assigned to you as an advisee, 313 00:19:29,764 --> 00:19:32,497 that can cause some frustration so keeping record of when that 314 00:19:32,497 --> 00:19:35,218 was submitted so that you can quickly submit it again. 315 00:19:35,218 --> 00:19:38,956 One thing to note is if the student is coming to you and they want to change 316 00:19:38,956 --> 00:19:42,535 into your major, and they have an advising hold, 317 00:19:42,535 --> 00:19:46,527 you may not be able to remove that hold right away. 318 00:19:46,527 --> 00:19:49,657 One thing to note with Western Oregon University is we do 319 00:19:49,657 --> 00:19:53,047 require every student every term to meet with their assigned 320 00:19:53,047 --> 00:19:58,567 academic advisor so their changing majors and that assigned adviser changes 321 00:19:58,567 --> 00:20:04,617 then that may require a little bit of emailing with their current advisor. 322 00:20:04,617 --> 00:20:10,908 And Erin pulled up the advisor menu again and when you have a student you want 323 00:20:10,908 --> 00:20:15,358 to remove a hold for you go to the same advisor menu, 324 00:20:15,358 --> 00:20:18,768 instead of going to advisee listing you go to remove advisor hold 325 00:20:18,768 --> 00:20:22,439 and they'll be a check box there you can select advisee's name and remove it 326 00:20:22,439 --> 00:20:24,159 after you've met with them. 327 00:20:24,159 --> 00:20:27,018 There is a search bar you can enter a student's information, 328 00:20:27,018 --> 00:20:31,129 but if you get an error that says, "You do not have access to remove this hold", 329 00:20:31,129 --> 00:20:34,032 that's because you haven't been assigned as the advisor yet, 330 00:20:34,032 --> 00:20:39,940 then you can often times I'm just calling whoever their past advisor 331 00:20:39,940 --> 00:20:41,669 was and just say, "We met. 332 00:20:41,669 --> 00:20:45,250 We're changing their major. Can you remove the hold?" 333 00:20:45,250 --> 00:20:47,820 On kind of that same note, if a student knows that their 334 00:20:47,820 --> 00:20:51,150 current major is not a good fit, that they don't quite have a, 335 00:20:51,150 --> 00:20:55,990 "What next?", they're not necessarily need to stay 336 00:20:55,990 --> 00:21:00,290 in their current major that is one of the resources the 337 00:21:00,290 --> 00:21:03,161 Student Success and Advising Office provides at Western 338 00:21:03,161 --> 00:21:06,011 is advising students who are exploratory. 339 00:21:06,011 --> 00:21:09,160 And just in case you can't see it on the slide, 340 00:21:09,160 --> 00:21:14,121 the website for Student Success and Advising is wou.edu/advising. 341 00:21:14,121 --> 00:21:18,101 We have academic success advisors who are specifically focused on advising 342 00:21:18,101 --> 00:21:22,562 exploratory students, and this is a big area that we wanna make sure students 343 00:21:22,562 --> 00:21:25,111 know it's OK that students don't know what they wanna do yet. 344 00:21:25,111 --> 00:21:29,441 We'd rather them start the process of exploring earlier and be OK with that 345 00:21:29,441 --> 00:21:32,062 uncertainty so that they make a good decision, then staying in 346 00:21:32,062 --> 00:21:35,367 the wrong major too long, and then maybe having it effect 347 00:21:35,367 --> 00:21:38,244 their GPA because their classes didn't go very well, 348 00:21:38,244 --> 00:21:41,693 or they get two years into a major and realize it's not a good fit. 349 00:21:41,693 --> 00:21:45,732 So if any students are just not sure, they have questions definitely 350 00:21:45,732 --> 00:21:48,704 having that conversation about why maybe it's not a good fit, 351 00:21:48,704 --> 00:21:53,245 but then if they need to have further conversation that's outside the realm 352 00:21:53,245 --> 00:21:56,265 of knowledge area and they don't have a direct area we welcome 353 00:21:56,265 --> 00:21:59,785 them to come see an advisor in office. 354 00:21:59,785 --> 00:22:02,344 We can actually change their major to "Exploratory" while their exploring 355 00:22:02,344 --> 00:22:04,835 so they will have an assigned adviser in our office, 356 00:22:04,835 --> 00:22:08,604 and we work very closely with various resources and opportunities on campus 357 00:22:08,604 --> 00:22:13,065 and do training to really help these students have opportunities to explore, 358 00:22:13,065 --> 00:22:17,724 so there are definitely is an area I encourage students to be willing 359 00:22:17,724 --> 00:22:22,876 to explore and usually they end up doing better if they do that earlier. 360 00:22:22,876 --> 00:22:25,426 So if you have any students that they're not doing well, 361 00:22:25,426 --> 00:22:28,136 it's not a good fit, but they just don't really know what they wanna do 362 00:22:28,136 --> 00:22:32,016 or what the next step would be, that is a great opportunity 363 00:22:32,016 --> 00:22:35,521 for us to connect with our office. 364 00:22:35,521 --> 00:22:38,066 [Erin] However, at some point the students 365 00:22:38,066 --> 00:22:40,366 are going to pick a major that's a good fit for them, 366 00:22:40,366 --> 00:22:44,527 they're gonna stick with that major, and they're gonna approach 367 00:22:44,527 --> 00:22:46,187 their graduation day. 368 00:22:46,187 --> 00:22:48,808 So at that point, again, one of the things I wanna make sure 369 00:22:48,808 --> 00:22:53,778 I do is I'm double checking that they have all of their requirements checked off. 370 00:22:53,778 --> 00:22:56,527 One of the things that's really nice especially as they get close 371 00:22:56,527 --> 00:23:00,368 and we use DegreeTracks is if they want to, for example, 372 00:23:00,368 --> 00:23:03,208 figure out remaining requirements like maybe I have a student 373 00:23:03,208 --> 00:23:10,068 who still needs to take their PE 131 they can check on this box 374 00:23:10,068 --> 00:23:13,678 and it'll pop up and it'll tell them what the class is and it will give 375 00:23:13,678 --> 00:23:15,548 them a historic record of when it has been offered. 376 00:23:15,548 --> 00:23:17,309 So they're likely to see here, "Oh, this class 377 00:23:17,309 --> 00:23:20,829 is offered pretty regularly. I shouldn't have any trouble picking it up." 378 00:23:20,829 --> 00:23:24,619 As opposed to a class that might not be offered all that regularly. 379 00:23:24,619 --> 00:23:26,419 So that can be really handy. 380 00:23:26,419 --> 00:23:29,880 The other thing that's great is that the Student Success and Advising Office 381 00:23:29,880 --> 00:23:34,702 does provide guides to advising the liberal arts core curriculum so students 382 00:23:34,702 --> 00:23:38,511 can look at those and see what classes they need, as well. 383 00:23:38,511 --> 00:23:41,991 As the new general education program comes online we will have 384 00:23:41,991 --> 00:23:45,471 similar guides to advising that particular program. 385 00:23:45,471 --> 00:23:47,381 [Nikki] And the current guide is included 386 00:23:47,381 --> 00:23:51,791 in the handout on our website so that's attached with this presentation. 387 00:23:52,611 --> 00:23:54,851 [Erin] So, but in the meantime as students 388 00:23:54,851 --> 00:23:59,333 get closer and closer they're going to want to prepare for graduation. 389 00:23:59,333 --> 00:24:03,552 And the easiest way to do that is to send them back to the university 390 00:24:03,552 --> 00:24:07,892 Registrar's Office website and there's this fantastic turn-by-turn steps 391 00:24:07,892 --> 00:24:10,772 to graduation for undergraduate students. 392 00:24:10,772 --> 00:24:14,222 So making sure that they're aware that two terms before their graduation 393 00:24:14,222 --> 00:24:18,264 term they should be applying to graduate, reminding them to always double check 394 00:24:18,264 --> 00:24:21,143 with their advisor's to make sure they have everything checked off 395 00:24:21,143 --> 00:24:25,004 in DegreeTracks all the way up through what happens when they graduate. 396 00:24:25,004 --> 00:24:28,553 So this is a very handy resource to share with students so that they know 397 00:24:28,553 --> 00:24:30,574 what they need to be doing. 398 00:24:30,574 --> 00:24:34,473 Depending on your program there may also be some test requirements. 399 00:24:34,473 --> 00:24:37,474 For example, I advise students who are often times planning to apply 400 00:24:37,474 --> 00:24:42,635 to the Master of Arts and Teaching program, and so they have some testing 401 00:24:42,635 --> 00:24:47,345 requirements that they need to complete prior to application for that program. 402 00:24:47,345 --> 00:24:51,084 So making sure that they're aware of all those little fun quirks that specific 403 00:24:51,084 --> 00:24:54,216 to your academic program as they get closer 404 00:24:54,216 --> 00:24:56,456 to graduation can be really helpful. 405 00:24:58,156 --> 00:25:01,636 [Nikki] And kind of on that same note with going 406 00:25:01,636 --> 00:25:06,636 with a purpose of the advising appointment is that really make sure students 407 00:25:06,636 --> 00:25:09,726 are on track for graduation and not reaching their last year 408 00:25:09,726 --> 00:25:11,570 and realizing that they're six credits short, 409 00:25:11,570 --> 00:25:14,000 or they're missing a key requirement. 410 00:25:14,000 --> 00:25:17,816 So a big portion of the advising appointment opportunity is reviewing 411 00:25:17,816 --> 00:25:21,827 that DegreeTracks and seeing where they're missing areas. 412 00:25:21,827 --> 00:25:25,157 But kind of the bigger scope of that advising appointment is getting them 413 00:25:25,157 --> 00:25:28,957 a connection with campus and helping them be connected with resources. 414 00:25:28,957 --> 00:25:34,627 The Student Success and Advising Office, we work as a resource for all students 415 00:25:34,627 --> 00:25:37,368 in a lot of different areas, and so as you're meeting with students 416 00:25:37,368 --> 00:25:41,429 that maybe they're struggling with a particular class, 417 00:25:41,429 --> 00:25:45,808 or maybe they are having some things going on, 418 00:25:45,808 --> 00:25:48,238 just to kind of make you aware of some of the other resources 419 00:25:48,238 --> 00:25:50,838 that are available through our office, but not only that, through campus 420 00:25:50,838 --> 00:25:54,709 in the handout that's attached to the website with this powerpoint 421 00:25:54,709 --> 00:25:57,140 there is a list of common resources across campus. 422 00:25:57,140 --> 00:26:00,129 Everything from helping students get more engaged, like through 423 00:26:00,129 --> 00:26:05,709 Service Learning Career Development to maybe volunteer or career internships 424 00:26:05,709 --> 00:26:09,279 and things like that to you know, Student Health and Counseling Center, 425 00:26:09,279 --> 00:26:11,030 Office of Disability Services. 426 00:26:11,030 --> 00:26:14,921 There's a pretty broad range of resources across campus that the advisor can 427 00:26:14,921 --> 00:26:19,530 kind of serve as sort of the keychain so to speak as connecting those students 428 00:26:19,530 --> 00:26:21,761 with those resources they may not know exist, 429 00:26:21,761 --> 00:26:24,680 or may be hesitant to go and explore 'cause they're, 430 00:26:24,680 --> 00:26:28,390 they don't know somebody there so someone can help make the introduction. 431 00:26:28,390 --> 00:26:33,281 Student Success and Advising, couple areas that we offer is we do have, 432 00:26:33,281 --> 00:26:39,531 we coordinate tutoring for some of the main general education opportunities. 433 00:26:39,531 --> 00:26:42,292 There is a separate writing center, science center, 434 00:26:42,292 --> 00:26:44,810 and computer science tutoring, as well as math tutoring, 435 00:26:44,810 --> 00:26:49,252 so our office with tutoring focuses a lot on common general education classes. 436 00:26:49,252 --> 00:26:53,942 We also offer a study skills tutoring option, so if a student 437 00:26:53,942 --> 00:26:57,482 just wants help with time management or note-taking but they don't necessarily 438 00:26:57,482 --> 00:27:01,104 have a specific class they're struggling with they can meet with a tutor for that. 439 00:27:01,104 --> 00:27:03,722 They can also always meet with an academic success adviser to talk 440 00:27:03,722 --> 00:27:05,452 about study skills and that type of thing. 441 00:27:05,452 --> 00:27:08,114 We also have some resources on our website for students 442 00:27:08,114 --> 00:27:13,548 who have any questions about tutoring, they can schedule it online through WCS, 443 00:27:13,548 --> 00:27:15,763 the Wolf Connection System, or they can always just come 444 00:27:15,763 --> 00:27:20,363 and contact our office and were located in the Advising Center on the south side 445 00:27:20,363 --> 00:27:25,024 of the street across from the Werner University Center. 446 00:27:25,024 --> 00:27:29,014 Another resource with our office is as students, and this for faculty 447 00:27:29,014 --> 00:27:31,775 may apply also as you're teaching, if you have students that 448 00:27:31,775 --> 00:27:34,265 you're concerned about, they're not showing up to class, 449 00:27:34,265 --> 00:27:37,694 or they aren't turning in assignments, they aren't doing well on tests, 450 00:27:37,694 --> 00:27:40,825 you can create an alert through the Wolf Connections System to say, 451 00:27:40,825 --> 00:27:43,705 "We're concerned about this student", and the academic success advisors 452 00:27:43,705 --> 00:27:46,775 in our office will reach out and make connections with that student 453 00:27:46,775 --> 00:27:50,196 to see what challenges they're facing and help them get connected to campus. 454 00:27:50,196 --> 00:27:54,706 Basically, whenever we can we're trying to give the student as many connections 455 00:27:54,706 --> 00:27:57,556 to campus as possible to help them with being successful, 456 00:27:57,556 --> 00:28:01,106 and the Wolf Connections System allows us to maybe know which students 457 00:28:01,106 --> 00:28:04,397 to reach out a little bit sooner to try to help them overcome any obstacles 458 00:28:04,397 --> 00:28:08,426 so that's another area that our office works with. 459 00:28:08,426 --> 00:28:11,921 And then as I mentioned the academic standing, we also do 460 00:28:11,921 --> 00:28:17,328 teach a student success class so if any students are interested 461 00:28:17,328 --> 00:28:21,278 in really in-depth skills for learning how to be a better student 462 00:28:21,278 --> 00:28:23,579 we teach a class in that area, as well. 463 00:28:25,029 --> 00:28:27,369 [Erin] So I think one of the things 464 00:28:27,369 --> 00:28:31,529 that's important there as I often times wrap up an advising session with students 465 00:28:32,249 --> 00:28:35,800 is I will also remind them while they are required to come 466 00:28:35,800 --> 00:28:39,658 and see me during that advising week and I have an advising hold 467 00:28:39,658 --> 00:28:44,890 that I can use to force them to do so they're not limited to that time. 468 00:28:44,890 --> 00:28:48,510 They're always welcome to stop back by, to send me an email, 469 00:28:48,510 --> 00:28:51,610 occasionally during registration, for example, a class they thought 470 00:28:51,610 --> 00:28:55,761 they wanted to get into will be closed, they have a prerequisite error 471 00:28:55,761 --> 00:29:00,201 because of that funny little quirk in DegreeTracks where a course 472 00:29:00,201 --> 00:29:05,180 substitution won't sub out a prereq, so those kinds of things 473 00:29:05,180 --> 00:29:08,761 occasionally come up after we've finished our advising conversation 474 00:29:08,761 --> 00:29:11,725 for that term, so I like to make sure that they know the they're always 475 00:29:11,725 --> 00:29:13,924 welcome to come back and ask questions. 476 00:29:13,924 --> 00:29:17,101 And, in fact, they're not bothering me when they do that, 477 00:29:17,101 --> 00:29:21,061 they're saving us both a lot of time and effort because when they self-advise, 478 00:29:21,061 --> 00:29:24,601 if they make a mistake and something goes wrong, 479 00:29:24,601 --> 00:29:28,841 it's a lot more challenging for me and for them to go back 480 00:29:28,841 --> 00:29:31,862 and take care of that issue, whereas if they just ask 481 00:29:31,862 --> 00:29:34,702 we can usually figure it out together. 482 00:29:34,702 --> 00:29:37,221 [Nikki] And a couple other helpful notes 483 00:29:37,362 --> 00:29:42,402 with the advising holds that are placed on students is that those, 484 00:29:42,402 --> 00:29:45,482 that's something that the Student Success and Advising Office 485 00:29:45,482 --> 00:29:48,322 does facilitate that happens the 5th week of every term, 486 00:29:48,322 --> 00:29:53,393 a student receives an email with, from our office that an advising hold 487 00:29:53,393 --> 00:29:56,463 has been placed encouraging them to meet with their advisor. 488 00:29:56,463 --> 00:30:01,757 And then a couple things to note with holds, often times students 489 00:30:01,757 --> 00:30:04,204 will have multiple holds placed on their account. 490 00:30:04,204 --> 00:30:06,864 They might have an advisor hold that's cleared by you, 491 00:30:06,864 --> 00:30:09,254 but they might also have a hold from admissions, 492 00:30:09,254 --> 00:30:12,285 or a hold for doing a sexual assault training, 493 00:30:12,285 --> 00:30:15,904 or something from the business office, and so every time I'm meeting 494 00:30:15,904 --> 00:30:20,536 with a student I also encourage them to look up their holds prior to 495 00:30:20,536 --> 00:30:23,945 their registration time and make sure they contact the office that 496 00:30:23,945 --> 00:30:26,465 placed the hold to get the hold resolved. 497 00:30:26,465 --> 00:30:29,715 And often times those holds will be placed after the advising hold, 498 00:30:29,715 --> 00:30:33,295 and so whenever I'm meeting with a student I always make sure to tell them, 499 00:30:33,295 --> 00:30:36,195 "Check before you're registration time your holds", 500 00:30:36,195 --> 00:30:39,905 and students can do that by logging into the WolfWeb and they'll be a student 501 00:30:39,905 --> 00:30:42,695 and then student records and then a "View Holds" option. 502 00:30:42,695 --> 00:30:45,987 And even doing that the day before they register or the week before 503 00:30:45,987 --> 00:30:49,097 so that they're not caught off guard and emailing saying, 504 00:30:49,097 --> 00:30:51,077 "Why didn't you remove my advisor hold?" 505 00:30:51,077 --> 00:30:54,466 And we check and we did but they had some other holds placed on there, 506 00:30:54,466 --> 00:30:58,326 so that's another thing I like to check when I'm meeting with students is to just 507 00:30:58,326 --> 00:31:01,840 make them aware that there may be other holds and they should've received 508 00:31:01,840 --> 00:31:04,837 emails about it, but in case they missed that to always check. 509 00:31:04,837 --> 00:31:09,888 And then advising, another piece that I've seen faculty advisors do is to talk 510 00:31:09,888 --> 00:31:13,188 to students about when they will register 'cause it's assigned based 511 00:31:13,188 --> 00:31:15,778 on how many credits, but it's broken down into several 512 00:31:15,778 --> 00:31:19,237 different time slots based on they're day and so students 513 00:31:19,237 --> 00:31:21,619 can see their registration time also in WolfWeb. 514 00:31:21,619 --> 00:31:24,898 They receive an email about that so just letting the student to watch 515 00:31:24,898 --> 00:31:30,039 for an email about their registration time, but also how to go into WolfWeb, 516 00:31:30,039 --> 00:31:33,079 click on Student, click on Registration, and it will tell them 517 00:31:33,079 --> 00:31:34,609 when their time ticket is. 518 00:31:34,609 --> 00:31:39,030 So not trying to register the day of, that kind of leads into another just 519 00:31:39,030 --> 00:31:42,729 with advising it helps students to kind of just be aware of important dates 520 00:31:42,729 --> 00:31:46,910 and deadlines like maybe when the drop deadline is, when the add deadline is, 521 00:31:46,910 --> 00:31:50,769 and all of that information can be found on the main Western page, 522 00:31:50,769 --> 00:31:52,949 but also on the Registrar's Office page. 523 00:31:52,949 --> 00:31:55,920 So a lot of advising is just helping students be aware of some 524 00:31:55,920 --> 00:31:58,879 of those university policies and dates and deadlines so that 525 00:31:58,879 --> 00:32:03,570 if they have concerns or challenges that they're able to take care of those 526 00:32:03,570 --> 00:32:07,061 and not be emailing you the day after the withdraw deadline saying, 527 00:32:07,061 --> 00:32:09,899 "I didn't know that there was a deadline." 528 00:32:09,899 --> 00:32:13,301 And so those are just some resources to help with making students aware 529 00:32:13,301 --> 00:32:15,532 of when you're meeting with them. 530 00:32:15,532 --> 00:32:20,862 [Erin] So those are sort of the basic things that 531 00:32:20,862 --> 00:32:23,382 may come up during an advising session. 532 00:32:23,382 --> 00:32:26,771 Every student is different so every advising session is different. 533 00:32:26,771 --> 00:32:29,992 If you have questions, it's always good to talk to 534 00:32:29,992 --> 00:32:33,224 the more experienced advisors in your department, 535 00:32:33,224 --> 00:32:36,383 but just to reiterate the Student Success and Advising Office 536 00:32:36,383 --> 00:32:40,323 is a wonderful resource that can be really, really helpful 537 00:32:40,323 --> 00:32:44,993 in getting your students succeeding towards graduating as well. 538 00:32:45,619 --> 00:32:47,883 [Nikki] And I am always welcome to talk 539 00:32:47,883 --> 00:32:51,187 with people one on one for strategies and we're hoping over time 540 00:32:51,187 --> 00:32:54,893 to be able to get more and more resources put together to create kind 541 00:32:54,893 --> 00:32:57,944 of a resource library for advisors so that you don't have to try 542 00:32:57,944 --> 00:33:00,464 to remember everything, you can refer back to it. 543 00:33:00,464 --> 00:33:03,915 I do agree with Erin that if you have the opportunity to sit in 544 00:33:03,915 --> 00:33:07,984 with a current faculty adviser, maybe someone who actually advised 545 00:33:07,984 --> 00:33:11,294 some of the students you will be seeing to help with that transition, 546 00:33:11,294 --> 00:33:13,044 that's a great training opportunity. 547 00:33:13,044 --> 00:33:16,395 And just never being afraid to ask questions is one thing I've learned 548 00:33:16,395 --> 00:33:19,146 with this university is everyone is very willing to help. 549 00:33:19,146 --> 00:33:22,806 So rather than be unsure, feel free to reach out to the Registrar's Office, 550 00:33:22,806 --> 00:33:28,286 Financial Aid, any of those areas just to try to help the student be bounced 551 00:33:28,286 --> 00:33:33,276 around from office to office and get the resources from you as their advisor 552 00:33:33,276 --> 00:33:36,287 and that there's a lot of resources available to help you, 553 00:33:36,287 --> 00:33:40,036 so you don't feel like you have to know everything that you're not gonna reach 554 00:33:40,036 --> 00:33:42,887 out to if you have questions. 555 00:33:42,887 --> 00:33:46,516 If you have any suggestions for further training that you would like to see, 556 00:33:46,516 --> 00:33:49,736 or discussions you would like to have as advising that is something 557 00:33:49,736 --> 00:33:55,037 I would like to hear, so feel free to email me, my email is Weight, 558 00:33:55,037 --> 00:33:59,917 W-E-I-G-H-T-N@wou.edu, or feel free to come see me in the advising center. 559 00:34:00,377 --> 00:34:02,177 [Erin] And we wish you good success 560 00:34:02,177 --> 00:34:04,588 with advising!